Mobilization Administrative Specialist

Intercessors for America; Purcellville (VA); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Benefits package

Job summary

Intercessors for America in Purcellville, VA, is seeking a Mobilization Administrative Specialist to support the National Director of Mobilization and assist Church Ambassadors and State Prayer Leaders. This role blends office administration with ministry outreach to keep volunteers connected and informed.

You will handle correspondence, data entry in Salesforce, mail operations, and daily office tasks while maintaining confidentiality and a service-oriented approach aligned with IFA’s mission.

Qualifications

• High school diploma or GED; an Associate’s degree is preferred.
• Two to four years of admin, customer service, or ministry support experience.
• Proficiency in Microsoft Office, especially Excel and Word.
• Salesforce or other CRM experience highly preferred.
• Strong organizational skills, attention to detail, and reliability.
• Ability to safeguard confidential information and work independently.

Responsibilities

• Coordinate correspondence, assignments, deadlines, and follow-up for the National Director of Mobilization.
• Welcome and communicate with Church Ambassadors and State Prayer Leaders through calls and emails.
• Draft, proofread, prepare, and distribute emails, letters, reports, presentations, prayer resources, and event materials.
• Coordinate materials and logistics for meetings, Zoom briefings, and prayer initiatives.
• Maintain accurate, confidential volunteer records in Salesforce and other systems.
• Answer phones, assist callers, provide prayerful support, and help daily office operations.
• Handle mailings, inventory, and daily mail operations.

Skills

Organizational skills

Communication

Attention to detail

Interpersonal skills

Education

High school diploma or GED

Associate’s degree in Business, Ministry, Nonprofit Management, or related field

Tools

Microsoft Office

Salesforce

Job description

Build a Career Combining Organization, Relationships & Faith

Bring your administrative skills and heart for ministry to Intercessors for America (IFA)! Support the people and daily operations that help connect and mobilize a growing community praying for our nation.

Location: Onsite, Purcellville, VA; local candidates preferred

Job Type: Full-Time

Compensation: $45,000–$55,000 annual equivalent; paid hourly, non-exempt

Benefits: Benefits package available for full-time employees

Schedule: Monday–Friday | 8:30 a.m.–5:00 p.m.

Reports To: National Director of Mobilization

ABOUT US:

Intercessors for America is a Christ-centered ministry with a vision to see God’s purposes for America fulfilled through sustained prayer and Spirit-led obedience. Our mission is to inform, connect, and mobilize a growing community of people praying for the nation. News. Prayer. Action.

ABOUT THE ROLE:

The Mobilization Administrative Specialist provides administrative, operational, and constituent support across IFA’s Mobilization and Administration departments. You’ll support the National Director of Mobilization and help Church Ambassadors and State Prayer Leaders stay connected, informed, and engaged through communication, encouragement, prayer, resources, and consistent follow-up. You’ll also support front-office service, database management, mail operations, inventory, and daily office responsibilities. This shared role offers meaningful variety and requires strong organization, accuracy, discretion, and a service-focused approach. Leaders from both departments coordinate assignments and priorities to balance the workload.

WHAT YOU’LL DO

• Mobilization Support: Coordinate correspondence, assignments, deadlines, departmental activities, and follow-up for the National Director of Mobilization.
• Volunteer Relationships: Welcome and communicate with Church Ambassadors and State Prayer Leaders through calls and emails. Listen, encourage, pray, answer routine questions, and connect volunteers with ministry resources, training, and events.
• Communications & Materials: Draft, proofread, prepare, and distribute emails, letters, reports, presentations, prayer resources, Welcome Kits, event materials, and the weekly Friday State Prayer Leader email.
• Prayer Calls & Events: Participate in the Monday morning State Prayer Leader call, listen to assigned state prayer calls for alignment with IFA guidelines, and bring concerns to the National Director. Coordinate materials and logistics for meetings, Zoom briefings, and prayer initiatives.
• Data & Recordkeeping: Maintain accurate, confidential volunteer and constituent records in Salesforce and other systems. Enter, update, import, and export data; create Mail Merges and reports using Microsoft Excel and Word.
• Constituent & Office Support: Answer phones, assist callers, provide prayerful support when appropriate, and help keep daily office operations running smoothly.
• Mail & Inventory Operations: Prepare weekly and special mailings, operate mail-inserting, postage, and labeling equipment, organize supplies and storage areas, and maintain inventory records.
• Daily Mail Pickup: Pick up and deliver mail between the Post Office and Administrative Office.

WHAT YOU’LL BRING

• High school diploma or GED required; an Associate’s degree in Business, Ministry, Nonprofit Management, or a related field highly preferred.
• Two to four years of relevant experience in administration, customer service, volunteer engagement, ministry support, or related work preferred.
• Proficiency in Microsoft Office, including Excel, Word, and Mail Merge.
• Salesforce or other CRM/database experience highly preferred.
• Strong organizational skills, attention to detail, accuracy, and follow-through.
• Excellent written, verbal, and interpersonal communication skills.
• A responsive, service-oriented approach to supporting volunteers, ministry leaders, donors, and constituents.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Sound judgment and the ability to safeguard confidential information.
• Strong Christian faith and willingness to participate in prayer with staff, volunteers, donors, and community partners, consistent with IFA’s mission.
• Ability to lift and move mail trays, packages, and office supplies weighing up to 25 pounds.
• Residence within a reasonable commuting distance of the Purcellville VA office.

WHY YOU’LL LOVE THIS ROLE

• Support a Christ-centered ministry that brings people together to pray for our nation.
• Build relationships with volunteers and the people we serve.
• Enjoy a variety of tasks, from communications and recordkeeping to daily office support.