Mobilization Admin Specialist - Faithful Ministry Support

Christian Career; Purcellville (VA); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Benefits package

Job summary

Intercessors for America seeks a Mobilization Administrative Specialist to support mobilization and administration, coordinating communications, volunteer relations, and data management. The role emphasizes prayerful service, adherence to IFA guidelines, and daily office operations in Purcellville.

Your responsibilities include handling mailings, meetings, and Salesforce records while fostering connections with church ambassadors and state prayer leaders.

Qualifications

• High school diploma or GED required; an Associate’s degree in Business, Ministry, Nonprofit Management, or a related field highly preferred.
• Two to four years of relevant experience in administration, customer service, volunteer engagement, ministry support, or related work preferred.
• Proficiency in Microsoft Office, including Excel, Word, and Mail Merge.
• Salesforce or other CRM/database experience highly preferred.
• Strong organizational skills, attention to detail, accuracy, and follow-through.
• Excellent written, verbal, and interpersonal communication skills.
• A responsive, service-oriented approach to supporting volunteers, ministry leaders, donors, and constituents.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Sound judgment and the ability to safeguard confidential information.
• Strong Christian faith and willingness to participate in prayer with staff, volunteers, donors, and community partners, consistent with IFA’s mission.
• Ability to lift and move mail trays, packages, and office supplies weighing up to 25 pounds.
• Residence within a reasonable commuting distance of the Purcellville VA office.

Responsibilities

• Mobilization Support: Coordinate correspondence, assignments, deadlines, departmental activities, and follow-up for the National Director of Mobilization.
• Volunteer Relationships: Welcome and communicate with Church Ambassadors and State Prayer Leaders through calls and emails. Listen, encourage, pray, answer routine questions, and connect volunteers with resources.
• Communications & Materials: Draft, proofread, prepare, and distribute emails, letters, reports, presentations, prayer resources, Welcome Kits, event materials, and the weekly Friday State Prayer Leader email.
• Prayer Calls & Events: Participate in the Monday morning State Prayer Leader call, listen to state prayer calls for alignment, and coordinate materials and logistics for meetings, Zoom briefings, and prayer initiatives.
• Data & Recordkeeping: Maintain confidential volunteer and constituent records in Salesforce and other systems; create Mail Merges and reports.
• Constituent & Office Support: Answer phones, assist callers, provide prayerful support, and keep daily operations running smoothly.
• Mail & Inventory Operations: Prepare mailings, operate mail equipment, organize supplies, and maintain inventory records.
• Daily Mail Pickup: Pick up and deliver mail between the Post Office and Administrative Office.

Skills

organizational skills

communication skills

independence

discretion

Education

Associate’s degree in Business

min high school diploma or GED

Tools

Microsoft Office

Excel

Word

Mail Merge

Salesforce

Job description

Intercessors for America seeks a Mobilization Administrative Specialist to support mobilization and administration, coordinating communications, volunteer relations, and data management. The role emphasizes prayerful service, adherence to IFA guidelines, and daily office operations in Purcellville.

Your responsibilities include handling mailings, meetings, and Salesforce records while fostering connections with church ambassadors and state prayer leaders.