Mobility HR Coordinator

Hertz; Newark (NJ); On-site; USD 33,062 - 38,572; Full time

Benefits offered by this job

Paid Time Off

Medical, Dental & Vision plan options

Retirement programs, 401(k) matching

Paid Parental Leave & Adoption Support

Employee Assistance Program

Educational Reimbursement & Discounts

Voluntary Insurance Programs

Perks & Discounts – Theme Park Tickets

Gym Discounts & more

Job summary

Hertz in Newark, NJ is seeking a Mobility HR Coordinator to support day-to-day HR operations, compliance, and talent acquisition coordination at the market level.

You will handle data entry, HRIS tasks, new hire onboarding, and recruiting support while partnering with the Mobility HR Manager and local leadership. This role is based on-site in Newark and involves local travel and events.

Qualifications

• 1-3 years' experience in Human Resources, administrative support, or a customer-facing coordination role.
• Associate's or Bachelor's Degree preferred, or equivalent HR/administrative experience.
• aPHR/PHR certification a plus.
• Familiarity with HRIS platforms (Oracle HCM, Workday, or similar) and applicant tracking systems (Fountain or similar).
• Strong organization, time management, prioritization, and follow-through skills; ability to manage multiple parallel workstreams with attention to detail.
• Excellent verbal and written communication skills, and comfort interacting with candidates, employees, and leaders in-person and virtually.

Responsibilities

• Provide day-to-day HR administrative support to the Mobility HR Manager and the market operations team, including data entry, HRIS maintenance, employee file management, and audit-ready recordkeeping.
• Own and execute market-specific compliance program administration required to operate in each jurisdiction.
• Serve as the market's process owner for jurisdiction-specific regulatory workflows, ensuring timelines, documentation, employee communications, and vendor coordination are executed accurately and on time.
• Partner with Talent Acquisition and Operations leadership to support recruiting activities, including attending and staffing job fairs, community hiring events, and pop-up hiring events as needed.
• Support the full TA lifecycle at the market level, including scheduling interviews, coordinating candidate communications, preparing offer materials, and helping ensure a seamless candidate experience.
• Assist with new hire administrative onboarding activities in partnership with the Mobility Training Coordinator, ensuring documentation, systems access, and required forms are completed.
• Respond to routine employee inquiries regarding policies, procedures, benefits basics, timekeeping, and general HR processes, escalating complex issues to the Mobility HR Manager as appropriate.
• Maintain and update local trackers, dashboards, and reports used by the HR Manager to monitor market health, compliance status, and workforce metrics.
• Support employee engagement, recognition, and communication activities in the market, including coordinating events, distributing materials, and posting required workplace notices.
• Complete other administrative duties as assigned by the Mobility HR Manager to support the market's evolving needs.

Skills

HR Admin

Recruiting Coordination

Regulatory Compliance

MS Office

Communication

Time Management

Travel Readiness

Education

Associate's or Bachelor's Degree preferred

Tools

Oracle HCM

Workday

Fountain

Job description

A Day in the Life: The Mobility HR Coordinator (HRC) is the administrative backbone of the HR team, ensuring the day-to-day HR operations of an Oro Mobility site run smoothly, accurately, and in compliance with all applicable regulatory requirements. Reporting to the Mobility HR Manager, the HRC creates a positive employee experience by providing timely, accurate, and responsive support across a broad set of HR administrative activities, market-specific compliance programs, and talent acquisition coordination. The HRC is often a candidate's and new hire's first HR touchpoint, and plays a critical role in building trust, consistency, and confidence in the HR function. This role is based out of Newark, NJ.

Job Description A Day in the Life: The Mobility HR Coordinator (HRC) is the administrative backbone of the HR team, ensuring the day-to-day HR operations of an Oro Mobility site run smoothly, accurately, and in compliance with all applicable regulatory requirements. Reporting to the Mobility HR Manager, the HRC creates a positive employee experience by providing timely, accurate, and responsive support across a broad set of HR administrative activities, market-specific compliance programs, and talent acquisition coordination. The HRC is often a candidate's and new hire's first HR touchpoint, and plays a critical role in building trust, consistency, and confidence in the HR function. This role is based out of Newark, NJ. The salary range for this position is $24-28/hr.

What You'll Do

• Provide day-to-day HR administrative support to the Mobility HR Manager and the market operations team, including data entry, HRIS maintenance, employee file management, and audit-ready recordkeeping.
• Own and execute market-specific compliance program administration required to operate in each jurisdiction.
• Serve as the market's process owner for jurisdiction-specific regulatory workflows, ensuring timelines, documentation, employee communications, and vendor coordination are executed accurately and on time.
• Partner with Talent Acquisition and Operations leadership to support recruiting activities, including attending and staffing job fairs, community hiring events, and pop-up hiring events as needed.
• Support the full TA lifecycle at the market level, including scheduling interviews, coordinating candidate communications, preparing offer materials, and helping ensure a seamless candidate experience.
• Assist with new hire administrative onboarding activities in partnership with the Mobility Training Coordinator, ensuring documentation, systems access, and required forms are completed.
• Respond to routine employee inquiries regarding policies, procedures, benefits basics, timekeeping, and general HR processes, escalating complex issues to the Mobility HR Manager as appropriate.
• Maintain and update local trackers, dashboards, and reports used by the HR Manager to monitor market health, compliance status, and workforce metrics.
• Support employee engagement, recognition, and communication activities in the market, including coordinating events, distributing materials, and posting required workplace notices.
• Complete other administrative duties as assigned by the Mobility HR Manager to support the market's evolving needs.

What We're Looking For

• 1-3 years' experience in Human Resources, administrative support, or a customer-facing coordination role.
• Associate's or Bachelor's Degree preferred, or equivalent HR/administrative experience.
• aPHR/PHR certification a plus.
• Familiarity with HRIS platforms (Oracle HCM, Workday, or similar) and applicant tracking systems (Fountain or similar).
• Working knowledge of general employment practices and interest in learning federal, state, and local employment requirements.
• Strong organization, time management, prioritization, and follow-through skills; ability to manage multiple parallel workstreams with attention to detail.
• Excellent verbal and written communication skills, and comfort interacting with candidates, employees, and leaders in-person and virtually.
• Flexible and adaptable; ability to work effectively in ambiguous, high-growth startup environments.
• Ability to travel locally within the market for job fairs, site visits, and hiring events; some evening/weekend availability for events.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).

What You'll Get

• Paid Time Off
• Medical, Dental & Vision plan options
• Retirement programs, including 401(k) employer matching
• Paid Parental Leave & Adoption Assistance
• Employee Assistance Program for employees & family
• Educational Reimbursement & Discounts
• Voluntary Insurance Programs - Pet, Legal/Identity Theft, Critical Illness
• Perks & Discounts – Theme Park Tickets, Gym Discounts & more

About Us Fleet Mobility Solutions, LLC, and each of its subsidiaries operating individually under the trade names "Oro" or "Oro Mobility" manage vehicle fleet to support app‑based and on‑demand mobility services in the United States. US EEO STATEMENT Fleet Mobility Solutions, LLC. and each of its subsidiaries operating individually under the trade names "Oro" or "Oro Mobility" operate in the United States. We are an Equal Opportunity Employer and are committed to providing equal employment opportunities to all employees and applicants for employment. We do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, gender identity, or gender expression), national origin, age, disability, genetic information, marital status, military or veteran status, or any other characteristic protected by applicable federal, state, or local laws.