Mission-Driven Administrative Specialist

Hamilton Families; San Francisco (CA); Sur place; USD 57 000 - 64 000; Plein temps

Avantages offerts par ce poste

Medical insurance

Dental insurance

Vision insurance

403(b) retirement plan

Wellness program

Commuter benefits

Paid time off

Holidays

Résumé du poste

Hamilton Families, a San Francisco nonprofit dedicated to ending family homelessness, seeks an Administrative Assistant to support multiple departments and maintain a welcoming office environment. You will greet visitors, manage files, assist with IT issues, coordinate events, and help onboarding/offboarding processes.

The role requires strong organizational and communication skills, ensuring accurate task execution, timely responses, and collaboration across teams in a fast-paced setting.

Qualifications

• Experience in administrative roles with office systems.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication.
• Detail-oriented with proactive problem solving.
• Proficient in MS Office, Slack, and Asana; basic IT troubleshooting.
• Ability to work with diverse staff; flexible schedule for events.
• Able to lift up to 50 pounds and climb stairs as needed.

Responsabilités

• Provide administrative support to ensure efficient office operation.
• Greet visitors and direct them appropriately.
• Organize internal files and database management.
• Serve as first point of contact for facilities IT issues.
• Operate phone system and mainline communications.
• Plan and promote office events and meetings.
• Manage office supplies and inventory.
• Draft communications and distribute mail and documents.
• Assist onboarding/offboarding and coordinate with teams.

Connaissances

MS Office

Slack

Asana

Communication

Organizational skills

IT troubleshooting

Bilingual Spanish/English

Outils

Driver's license

Description du poste

Hamilton Families, a San Francisco nonprofit dedicated to ending family homelessness, seeks an Administrative Assistant to support multiple departments and maintain a welcoming office environment. You will greet visitors, manage files, assist with IT issues, coordinate events, and help onboarding/offboarding processes.

The role requires strong organizational and communication skills, ensuring accurate task execution, timely responses, and collaboration across teams in a fast-paced setting.