Mission-Driven Administrative Operations Coordinator

Disability Rights Wi; Monona (WI); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Health insurance

401(k) Retirement Plan

Disability Insurance

Paid time off policies

Public Service Loan Forgiveness

Job summary

Disability Rights Wisconsin is seeking an Administrative Operations Coordinator to provide administrative and organizational support across the organization, with a focus on the Madison office. You will assist the Board of Directors and leadership, coordinate schedules, and manage administrative processes to strengthen internal systems and coordination.

Responsibilities include overseeing office operations, managing meetings, travel, and donor/grievance workflows, and ensuring confidentiality.

Qualifications

• Three+ years of paid experience in a business environment or related field.
• Associate’s degree in administrative field preferred.
• Proficiency with Microsoft Office 365 (Outlook, Word, Excel, Teams, SharePoint).
• Ability to work independently and in a team.
• Strong communication and customer service skills.
• Ability to maintain confidential and sensitive information.
• Strong organization and prioritization to meet deadlines.

Responsibilities

• Oversee Madison Office Operations (40%).
• Maintain an orderly, efficient, safe, and secure office environment.
• Coordinate acquisition of office supplies and building maintenance.
• Maintain office procedures and requests for clerical support.
• Assist in coordination of new staff orientation and staff office changes, including keys and parking.
• Plan, manage and support Madison Office meetings.
• Support growth and improvement of office culture.
• Greet visitors and manage general email and correspondence.
• Manage Agency‑wide Grievance correspondence and interpreter services.
• Manage staff travel for leadership and board meetings.
• Administrative support to leadership team and board of directors as needed.
• Participate in internal DRW work groups and teams; adhere to policies.

Skills

MS Office 365

Communication

Customer service

Team collaboration

Time management

Discretion

Education

Associate’s degree in administrative field

Three+ years of related experience

Tools

Outlook

Word

Excel

Teams

SharePoint

Job description

Disability Rights Wisconsin is seeking an Administrative Operations Coordinator to provide administrative and organizational support across the organization, with a focus on the Madison office. You will assist the Board of Directors and leadership, coordinate schedules, and manage administrative processes to strengthen internal systems and coordination.

Responsibilities include overseeing office operations, managing meetings, travel, and donor/grievance workflows, and ensuring confidentiality.