Mission-Driven Administrative Coordinator (Front Desk)

Catherine Hershey Schools for Early Learning; Harrisburg (Dauphin County); On-site; USD 26,000 - 36,000; Full time

Job summary

Catherine Hershey Schools for Early Learning in Harrisburg is seeking a Scholastic Administrative Assistant who plays a critical role in supporting children, families, and educators in a mission-driven environment.

This role coordinates classroom staffing, maintains teacher schedules, and ensures compliance with classroom ratio requirements, working closely with Assistant Directors to keep centers staffed and operations smooth.

Qualifications

• High School Diploma or equivalent.
• At least 3 years of administrative assistant experience.
• Experience helping launch a new office preferred.
• Comfortable with MS Office and willingness to learn.
• Strong time management, organization, and multi-tasking skills.
• Committed to mission of CHS and MHS.

Responsibilities

• Coordinating internal and external meetings and managing staff appointments.
• Performing general clerical duties.
• Maintaining and organizing paper and electronic files/records and audit trails.
• Working with CHS Hershey Center Director and leadership on ad-hoc duties.
• Taking notes, organizing calendars, and managing internal office events.
• Drafting correspondences, creating reports, and PowerPoint presentations.
• Sorting and distributing internal mail and arranging outgoing mail.
• Ordering, maintaining, and coordinating supplies for CHS Hershey staff.
• Developing new office procedures and fiduciary processes.
• Greeting and assisting visitors to CHS Hershey.
• Troubleshooting and coordinating repairs to office equipment.
• Replying to inquiries via email, phone, or in person.
• Booking conference rooms, calls, hotel, and travel for CHS Hershey senior team.
• Providing office oversight and other duties as needed.

Skills

MS Office Suite

Time management

Organizational skills

Education

High School Diploma or equivalent

Tools

MS Outlook

MS Word

MS Excel

PowerPoint

Job description

Catherine Hershey Schools for Early Learning in Harrisburg is seeking a Scholastic Administrative Assistant who plays a critical role in supporting children, families, and educators in a mission-driven environment.

This role coordinates classroom staffing, maintains teacher schedules, and ensures compliance with classroom ratio requirements, working closely with Assistant Directors to keep centers staffed and operations smooth.