Mission-Driven Administrative Assistant & Donor Specialist

REBUILDING TOGETHER MINNESOTA; Saint Paul (MN); Vor Ort; USD 38.000 - 46.000; Vollzeit

Benefits dieser Stelle

Health insurance

Paid time off

401(k)

Employee discounts

Zusammenfassung

Rebuilding Together Minnesota is seeking an Administrative Assistant to be the first voice and face of the organization in the Twin Cities area. This full-time, on-site role in St. Paul involves handling calls and emails, maintaining Salesforce records, and supporting day-to-day office operations.

The ideal candidate is organized, patient, and compassionate, with strong data entry accuracy and a commitment to our mission. Social services experience and bilingual skills are a plus.

Qualifikationen

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Aufgaben

• Answer and route incoming phone calls professionally and compassionately
• Respond promptly to applicant and general inquiries received by email
• Provide basic information about programs, services, and events, and refer people to the appropriate staff member or resource
• Manage a detailed income eligibility verification process for applicants reviewed and accepted for further consideration by Project Managers
• Enter paper applications for services into Salesforce
• Create and update applicant, client, and volunteer records, keeping data clean and free of duplicates
• Enter and reconcile donations (gifts, pledges, and in-kind contributions) in Salesforce
• Support timely donor acknowledgments and tax receipts
• Prepare bank deposits for physical checks received in the mail
• Generate basic Salesforce reports and lists as requested by staff
• Organize and maintain all digital files
• Monitor physical files for compliance with document retention policies
• Manage office supplies, hardware, equipment, and designated office service vendor relationships
• Process outgoing mail, and sort and distribute incoming mail, flagging invoices and financial or government documents for the appropriate staff member
• Maintain organized electronic and paper filing systems
• Assist staff with special projects and events
• Follow organizational policies and data privacy standards
• Perform other duties as assigned

Kenntnisse

Administrative support

Customer service

Data entry

Microsoft Office / Google Workspace

Phone etiquette

Email communication

Office multitasking

Time management

Ausbildung

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Salesforce

Jobbeschreibung

Rebuilding Together Minnesota is seeking an Administrative Assistant to be the first voice and face of the organization in the Twin Cities area. This full-time, on-site role in St. Paul involves handling calls and emails, maintaining Salesforce records, and supporting day-to-day office operations.

The ideal candidate is organized, patient, and compassionate, with strong data entry accuracy and a commitment to our mission. Social services experience and bilingual skills are a plus.