Mission Critical - Project Administrator

Adams Electric Company; South Hill (VA); On-site; USD 42,000 - 64,000; Full time

Job summary

Adams Electric Company in South Hill, VA is seeking an entry-level Project Administrator for our Mission Critical division. You will support Project Management, Pre-Construction and Field Operations with documentation, scheduling, and procurement to keep projects organized and moving smoothly.

Excellent communication and organizational skills are essential as you help maintain PM files, assist with onboarding, and coordinate daily logistics on site.

Qualifications

• High school diploma required; associate or bachelor’s degree preferred.
• 1–3 years of experience in the construction industry preferred.
• Experience in electrical or healthcare construction is a plus.
• Proficiency in Microsoft Office, especially Outlook and Excel.

Responsibilities

• Support project managers by reviewing proposals and plans to help define objectives.
• Organize and maintain project documentation in PM software (Procore, ACC, etc…).
• Communicate daily operations and upcoming plans with the project team.
• Prepare and issue Purchase Orders as directed.
• Attend meetings with project stakeholders and distribute notes.
• Maintain strong communication with the team and support client satisfaction.
• Ensure all team members have PM software access.
• Support the Project Management team with day-to-day needs.
• Support the pre-construction team with estimating, budgeting, and setup tasks.
• Help set up jobs for accounting and project tracking.
• Ensure field personnel time is entered accurately and reports are created.
• Monitor Paid Time Off and subcontracted labor records.
• Assist in onboarding on-site employees.
• Maintain daily inventory and organize the job site office.
• Work with Safety to send documentation to the GC promptly.
• Assist QA/QC with documentation and identification needs.
• Coordinate daily scheduling, materials, and logistics for field ops.
• Collaborate with HR and Business Development on development initiatives.
• Build relationships with field personnel and provide admin support.

Skills

Communication

Organization

Blueprints

Dependability

Self-motivation

Teamwork

Problem-solving

Education

High school diploma

Associate or Bachelor's degree

Tools

Procore

Bluebeam

Box

Microsoft Office (Outlook, Excel)

Job description

Project Administrator - Mission Critical

South Hill, VA Area

We are seeking a motivated and detail-oriented Project Administrator to join our Mission Critical Division! This entry-level role provides energetic, proactive, and innovative support to our Project Management, Pre-Construction, and Field Operations teams. You’ll help keep projects organized and running smoothly through strong communication, coordination, and follow-through.

Key Responsibilities

Project Management

• Support project managers by reviewing proposals and plans to help define objectives.
• Organize and maintain project documentation in PM software (Procore, ACC, etc…) to ensure accurate, up-to-date files and easy team access.
• Communicate daily operations and upcoming plans with the project team.
• Prepare and issue Purchase Orders as directed.
• Attend meetings with project stakeholders and distribute organized meeting notes as needed.
• Maintain strong communication with the team and support client satisfaction efforts.
• Ensure all team members have appropriate PM software access.
• Support the Project Management team with day-to-day needs.

Pre-Construction

• Support the pre-construction team with estimating, budgeting, and project setup tasks.
• Help set up jobs for accounting and project tracking.

Field Operations

• Ensure field personnel time is entered accurately and weekly hours reports are created based on crew and current crew size.
• Monitor Paid Time Off and subcontracted labor records.
• Assist in facilitating onboarding for on-site employees.
• Maintain daily inventory and ensure the job site’s administrative office is well-stocked and organized with necessary supplies.
• Work with the Safety team to send documentation to the GC in a timely manner.
• Assist QA/QC with documentation and identification needs (labels, panel schedules, etc.).
• Assist in coordinating daily scheduling, materials, and logistics for field operations.
• Collaborate with HR and Business Development on employee development initiatives.
• Build strong relationships with field personnel and provide ongoing administrative support.

Skills & Competencies

• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to read and understand blueprints.
• Dependable, punctual, and professional.
• Self-motivated and adaptable in fast-paced or changing environments.
• Team-oriented and collaborative with a positive attitude.
• Strong problem-solving and critical-thinking skills.

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree preferred in a related field.
• 1–3 years of experience in the construction industry preferred.
• Experience in electrical or healthcare construction a plus.
• Proficient in Microsoft Office (especially Outlook and Excel).
• Experience with Box, Procore, and Bluebeam preferred.