Mineral Owner's Fund Programs Manager

State of Oklahoma; Oklahoma; On-site; USD 65,000 - 90,000; Full time

Job summary

The State of Oklahoma, Office of the State Treasurer, is seeking a Mineral Owner’s Fund Programs Manager to oversee a major program area and supervise professional staff. This full-time role focuses on directing statewide program activities and ensuring efficient service delivery under agency policies.

Responsibilities include policy development, program analysis, staff supervision, and collaboration with deputies and auditors on claims, contracts, and legislative initiatives.

Qualifications

• Bachelor’s degree or a combination of education and experience substituting one year of professional/management level experience for each year of the required education.
• Three Years Of Professional/management Level Experience Required.
• Experience overseeing, evaluating, and managing mineral asset investments including oil, gas, and royalty interests preferred.

Responsibilities

• Evaluate, implement and maintain software systems to ensure proper handling of incoming/outgoing funds.
• Examine high value and complex claims identified for review by analyzing and evaluating records and legal documentation from various sources.
• Collaborate with the Deputy and Claims Auditors to ensure claims are correctly and legally paid or denied.
• Provide guidance and advice to Mineral Owner’s Fund staff regarding questions from Holders, Claimants, Public Officials, etc.
• Serve as the point of contact for all commercial and public requests for information.
• Collaborate with the Deputy to review and track Mineral Owner’s Fund contracts, agreements, renewals, etc.
• Represent Mineral Owner’s Fund outreach events as needed.
• Assist with long-term planning, annual goals, proposed statutes and administrative rules and track outcomes.
• Make recommendations regarding Mineral Owner’s Fund policies and legislative initiatives.
• Propose and implement new projects to help modernize and improve the Mineral Owner’s Fund operations.

Education

Bachelor’s degree or combination of education and experience substituting one year of professional/management level experience for each year of the required education

Job description

Mineral Owner's Fund Programs Manager

Agency

740 STATE TREASURER

Supervisory Organization

Office of the State Treasurer

Full time

Regular

Salary Range: $65,000 - $90,000

Basic Purpose

Positions in this job family are assigned responsibilities involving the direction or supervision of programs related to the delivery of agency services on a statewide basis. This includes the supervision of professional level staff in providing a variety of services and assistance to eligible clients, responsibility for a work unit of a division or a single program area, assisting in directing a major multifunctional program or unit, or overall responsibility for major program activities involving the principle operations of the agency. Positions in this job family are assigned responsibilities involving providing direction and guidance for program services or operations, and coordinating program functions and activities within an agency division or unit.

Typical Functions

• Manages a major agency unit, section, division, or program; directs and supervises professional staff in the completion of assigned functions and activities.
• Develops and recommends policies, rules and regulations which pertain to the administration of assigned programs consistent with federal and state laws; participates in program analysis, including the analysis of problems and needed services.
• Directs studies of needs; reviews and analyzes information from studies and projects for immediate and long-range program development; advises subordinate program staff and other interested groups of the proper interpretation and application of agency rules and policies.
• Reviews periodic staff reports, administrative audits, program activities and other information to evaluate program effectiveness and quality of service; develops controls to assure accountability for program operation, policy implementation and the maintenance of efficiency in various units.
• Develops and maintains sound personnel policies and practices.

Level Descriptor

Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. At this level employees are assigned responsibilities related to direct supervisory responsibility over a professional level staff. This will include responsibility for all phases of assessing program staffing needs, conducting local on-site staff meetings and training to provide information about program policies and procedures, counseling with local officials about needs and problems at the local level, and initiating corrective actions concerning program procedures and staff management.

Knowledge, Skills, Abilities And Competencies

In addition to the Knowledge, skills, abilities, and competencies identified in lower level(s). Knowledge, Skills, and Abilities required at this level include knowledge of agency policies and procedures; of all state and federal legislation related to assigned agency programs; and of supervisory principles and practices. Ability is required to supervise and evaluate personnel and program performance; to communicate effectively, both orally and in writing; to interpret and apply policy material; and to maintain effective working relationships with others.

Education And Experience

Education and Experience required at this level consists of a Bachelor’s degree or a combination of education and experience substituting one year of professional/management level experience for each year of the required education.

Three Years Of Professional/management Level Experience Required

Experience in overseeing, evaluating, and managing mineral asset investments including oil, gas, and royalty interests preferred.

Special Requirements

Some job-related travel may be required.

Additional Job Requirements

• Evaluate, implement and maintain software systems to ensure proper handling of incoming/outgoing funds.
• Examine high dollar and complex claims identified for review by analyzing and evaluating records and legal documentation (foreign and domestic), from a variety of sources such as claims from individuals, estates, corporations, trusts, government agencies, law firms, and court documents.
• Collaborate with the Deputy and Claims Auditors to ensure claims are correctly and legally paid or denied
• Provide guidance and advice to Mineral Owner’s Fund staff regarding questions from Holders, Claimants, Public Officials, etc.
• Serve as the point of contact for all commercial and public requests for information.
• Collaborate with the Deputy to review and track Mineral Owner’s Fund contracts, agreements, renewals, etc.
• Serve as an Oklahoma Office of the State Treasurer representative as it relates to Oil and Gas Committees and Seminars.
• Assist the Deputy regarding long-term planning, annual goals, proposed statutes and administrative rules and track outcomes
• Make recommendations regarding Mineral Owner’s Fund policies and legislative initiatives
• Propose and implement new projects to help modernize and improve the Mineral Owner’s Fund operations
• Oversee updates to forms, letters, instructions, and forward-facing information to ensure legal compliance
• Represent Mineral Owner’s Fund outreach events as needed
• Perform other duties as assigned or required which are reasonably related to the duties enumerated above
• Provide appropriate staff performance reviews and approvals

Technical Aptitude & Software Proficiency

The preferred candidate possesses strong IT experience and a high level of technical aptitude. You are comfortable navigating complex software environments and have a proven track record of managing, maintaining, and troubleshooting digital systems. Rather than just using applications, you understand how they work, can resolve minor technical glitches independently, and can quickly adapt to new tools and platforms. Hands-on experience with various IT systems and tools is highly desired, alongside the ability to effectively support team members with system workflows and basic digital troubleshooting.

Physical Demands and Work Environment

Work is typically performed in an office setting with exposure to moderate noise levels. While performing the duties of the job, employees are required to communicate, move about inside the office, perform keyboard and/or 10-key entries. This position requires long periods of remaining in a stationary position and daily use of a computer and phone.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.