Millwork Project Coordinator - Cross-Functional Ops

Anton Cabinetry; United States; On-site; USD 42,000 - 65,000; Full time

Job summary

Anton Cabinetry, a custom cabinetry and architectural millwork company, seeks a Project Coordinator to support project workflow, documentation control, and cross-functional communication across PM, Engineering, Production, Procurement, and Field Operations. You will ensure data accuracy and timely follow-ups in ERP and related systems.

Responsibilities include coordinating information flow, tracking tasks, escalating bottlenecks, and preparing setup and administrative deliverables to enable

Qualifications

• Excellent organizational and time management skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to accuracy.
• Ability to work effectively in a fast-paced environment with frequent interruptions and changing priorities.
• Strong interpersonal, written, and verbal communication skills.
• Ability to interact professionally and effectively with customers, vendors, and internal team members.
• Demonstrated ability to coordinate activities across multiple departments and stakeholders.
• Proficiency with Microsoft Office Suite and ability to learn ERP and project management systems.
• Ability to identify , communicate, and follow up on outstanding issues to ensure workflow progression.
• Commitment to maintaining accurate project documentation, schedules, and system data.

Responsibilities

• Monitor project workflows and proactively identify and escape issues.
• Maintain accuracy and completeness of project information within Innergy and related systems.
• Ensure project schedules, statuses, milestones, and documentation remain current.
• Provide visibility into project progress, risks, and outstanding action items.
• Coordinate information flow between Project Management, Engineering, Production, Procurement, and Field Operations.
• Track open tasks, commitments, approvals, and follow-up activities.
• Escalate through the appropriate PM leadership path when needed for any missing information, delays, overdue decisions, or workflow bottlenecks that may impact project success.
• Support cross-functional execution through effective communication and coordination.
• Review project information for completeness, consistency, and missing items; flag scope questions or discrepancies to the PM.
• Enter and maintain job setup information, contact information, project statuses, and milestone dates within company systems.
• Complete job information sheets and register projects for AWI.
• Assist with preparation and tracking of RFIs; confirm required information and attachments are included and route technical or scope questions to the appropriate owner .
• Coordinate and manage the sample submission process.
• Assist with preparation and organization of shop drawing submittal documents, product data, samples, and related project documentation.
• Assist with preparation of production release packages and related work-order documentation using approved drawings, PM direction, and company standards.
• Assist with preparation of installation package documents, shipping requests, install requests, and other handoff documentation needed to support delivery and installation.
• Support BOM, material takeoff, work order, and shipping list preparation where assigned.
• Review package inputs for completeness and organization; flag gaps, inconsistencies, missing information, or unresolved decisions to the PM or appropriate technical owner.
• Help ensure release-related documentation is ready for the next phase of work, including production, purchasing , delivery, and installation.
• Attend relevant project, schedule, production, or engineering meetings as assigned to provide status visibility, capture action items, and follow up on open items.
• Provide project status updates and follow-up on assigned action items.
• Support Project Managers by maintaining operational discipline and project visibility.

Skills

Excellent organizational skills

Time management

Multitasking in fast-paced env

Interpersonal communication

Cross-department coordination

Attention to detail

Ability to manage deadlines

Problem solving

Customer/vendor interaction

Education

High school diploma or equivalent

Associate's degree in Business/Construction Mgmt/Engineering Tech

Tools

MS Office

ERP systems

PM software

Job description

Anton Cabinetry, a custom cabinetry and architectural millwork company, seeks a Project Coordinator to support project workflow, documentation control, and cross-functional communication across PM, Engineering, Production, Procurement, and Field Operations. You will ensure data accuracy and timely follow-ups in ERP and related systems.

Responsibilities include coordinating information flow, tracking tasks, escalating bottlenecks, and preparing setup and administrative deliverables to enable