Middle School Assistant Principal Secretary C

School District U-46; Elgin (IL); On-site; Full time

Job summary

An established educational institution is seeking a dedicated Middle School Assistant Principal Secretary to support the Principal and Assistant Principal in managing the Student Office operations. This role involves a variety of administrative tasks, including scheduling, data management, and communication with students and parents. The ideal candidate will possess strong organizational skills, be proficient in office software, and have a commitment to maintaining confidentiality. Join a collaborative environment where your contributions will directly impact the educational experience of students and support the school's mission of excellence.

Benefits

Pension eligibility

Benefits eligibility

Paid time off

Qualifications

• High school diploma required; Associate’s degree preferred.
• Experience with Microsoft and G Suite software is essential.

Responsibilities

• Assist students and maintain operations of the Student Office.
• Schedule appointments and maintain the Assistant Principal’s calendar.
• Compile and report data for daily operations and auditing.

Skills

Good communication skills

Bilingual – Spanish/English

Common office skills

Education

High school diploma or equivalent

Associate’s degree

Tools

Microsoft Office

G Suite

Infinite Campus

HERO

Job description

Middle School Assistant Principal Secretary C JobID: 36917

• Position Type:
  Secretary / Clerical/ School Secretary
• Date Posted:
  2/14/2025
• Location:
  Kimball Middle School
• Date Available:
  08/01/2025

Position / Title: Middle School Assistant Principal Secretary C

Bargaining Unit: DUSA Department/Location: Secondary Schools Instruction and Equity

Work Days: 212 Reports To: Building Principal and Assistant Principal

JD Revision Date: 08/05/2024 Supervises: N/A

Function / Position Summary
Assist the Principal and the Assistant Principal(s) in maintaining the operations of the Student Office. These operations include communications, and directed procedures. Uphold School District U-46 ICARE Standards. Maintain confidentiality of student/staff information in the school and community.

Job Duties / Responsibilities

• Assist students, receive and screen visitors.
• Schedule and coordinate appointments and update the Assistant Principal’s calendar.
• Answer and transfer phone calls and record messages, keeping a daily log of the information.
• Maintain a daily attendance log documenting calls to/from parents and prepare reports (including homebound and field trip students) as assigned.
• Compile, record, and report data (i.e. HERO, Truancy, Activity, Statistical, and School Wide reports), and all other documents/forms/reports required for the daily operation and auditing of the department as assigned.
• Provide assigned student intervention information to parents via Connect Ed as assigned.
• Assist students who are ill or injured in the absence of the nurse.
• Prepare memos, forms, letters, reports, etc. for administrators as requested.
• Assist with all processes involving student enrollment, attendance, and/or transfer.
• Maintain and update school website and serve as co-sub caller if designated by Principal.
• Other duties as assigned.

Education

• High school diploma or equivalent required.
• Associate’s degree preferred.

Experience / Knowledge

• Working knowledge of district student information system (Infinite Campus, HERO) preferred.
• Experience with Microsoft and G Suite software and programs.
• Good communication skills.
• Experience with common office skills and equipment.
• Bilingual – Spanish/English – written/verbal preferred.

Physical Demands

• Ability to work on a computer/telephone over the major portion of the day.
• Ability to lift up to 25 pounds.

Terms of Employment

• This is a 10 month position.
• Salary and benefits as established by the Board of Education and set forth in the collective bargaining agreement as applicable.

Hourly rate $18.12
Pension and Benefits eligible