Assistant Marketing and Proposal Coordinator

Graycor; Villa Park (IL); On-site; USD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking an Assistant Marketing and Proposal Coordinator to support proposal efforts and manage marketing data. In this dynamic role, you will analyze RFQ requirements, coordinate resources, and ensure compliance in documentation. Collaborate with project teams to produce award submissions and maintain digital assets. This full-time position offers an exciting opportunity to contribute to marketing initiatives within the A/E/C industry, making a significant impact on project success. If you're detail-oriented and self-motivated, this role is perfect for you!

Qualifications

• 3-5 years of proposal coordination and marketing support in the A/E/C industry is a plus.
• Knowledge of the AEC industry, terminology, and trends.

Responsibilities

• Support proposal efforts and related collateral.
• Ensure accuracy and compliance of RFQ documents.
• Manage award tracking and collaborate on industry submissions.

Skills

Proposal Coordination

Marketing Support

Communication Skills

Proofreading

Detail-Oriented

Education

Associate or Bachelor's Degree in Marketing

Tools

Microsoft Office

Adobe Creative Suite

Salesforce

OpenAsset

Job description

Assistant Marketing and Proposal Coordinator

Join to apply for the Assistant Marketing and Proposal Coordinator role at Graycor.

Job Overview

Support proposal efforts and related collateral, analyze RFQ requirements, coordinate resources, and ensure document compliance. Maintain qualification packages, create project sheets, and manage digital assets and website information. Collaborate with project teams to produce award submissions and support marketing data management.

Responsibilities

• Support proposal efforts and related collateral.
• Analyze RFQ requirements and coordinate internal and external resources.
• Ensure accuracy and compliance of RFQ documents.
• Maintain qualification packages and create project sheets and resumes.
• Manage award tracking and collaborate on industry submissions.
• Maintain marketing data in CRM (Salesforce) and digital assets in OpenAsset.
• Update website project information and qualifications on third-party sites.
• Perform special projects as delegated by the Director of Marketing.

Position Requirements

• Associate or bachelor's degree in marketing or relevant field.
• 3-5 years of proposal coordination and marketing support in the A/E/C industry is a plus.
• Proficiency in Microsoft Office and Adobe Creative Suite required; Salesforce and OpenAsset preferred.
• Excellent communication, proofreading, and editing skills.
• Self-motivated, organized, detail-oriented, and able to manage multiple priorities.
• Knowledge of the AEC industry, terminology, and trends.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Information Technology
• Industries: IT Services and IT Consulting