Middle School Administrative Assistant (Leave Replacement: Nov 2026 - April 2027)

United Nations International School; New York (NY); In loco; USD 43.000 - 65.000; Tempo pieno

Descrizione del lavoro

United Nations International School (UNIS) is seeking an Administrative Assistant to provide administrative and logistical support to the Middle School during a leave replacement period (Nov 2026–April 2027). The role reports to the Middle School Principal and requires strong organization in a high-energy, diverse environment.

Responsibilities include attendance management, communications with families, coordinating events, and supporting data systems and technology used by middle school staff.

Competenze

• Bachelor’s Degree required; experience in a K–12 educational environment preferred.
• Experience in administrative, school office, or related roles with confidential information handling.
• Ability to manage multiple priorities in a fast‑paced school setting.

Mansioni

• Take and maintain daily attendance and early dismissal for middle school students.
• Coordinate communications to families and manage calendars and meetings.
• Organize field trips, conferences, MAP testing, and special events.
• Support operations with copiers, supplies, budgeting data, and tech coordination.
• Maintain class lists, teacher assignments, and digital platforms for parents and staff.

Conoscenze

Organization

Communication

Teamwork

MS Office

Google Workspace

Student Information Systems

Veracross

Formazione

Bachelor's degree

Strumenti

Veracross

Descrizione del lavoro

Position:Middle School Administrative Assistant (Leave Replacement: Nov 2026 - April 2027)

Location: New York, NY

ADMINISTRATIVE ASSISTANT - MIDDLE SCHOOL

Position Type: Leave Replacement - Nov 2026 - April 2027, Full-Time, Non-Exempt

Union Position-Covered by Collective Bargaining Agreement

As of: October 9, 2026

ABOUT UNIS

Under the auspices of the United Nations and guided by its ideals, The United Nations International School (UNIS) provides an inclusive and diverse learning environment in which rigorous international programs foster academic excellence, innovation, creativity and cross cultural communication to educate and inspire its students to become an active force in shaping a better world: peaceful, compassionate and sustainable.

ROLE SUMMARY

The United Nations International School is seeking an Administrative Assistant to provide administrative and logistical support to the Middle School. The candidate for this position must be able to flourish in a high energy, fast-paced and diverse environment. The ideal candidate will show initiative, a willingness to learn, and a desire to work with, and support, middle school students, faculty and Administration.

This position reports to the Middle School Principal.

RESPONSIBILITIES

Attendance Management:

• Take and maintain daily attendance, early dismissal for all middle school students
• Identify and address attendance discrepancies, contacting parents, teachers, and security personnel as needed
• Manage all telephone and general email communication from parents regarding student absences and needs

Communication & Coordination:

• Coordinate and send communications to middle school families
• Organize and support the Principal's and Assistant Principal's correspondence, calendar, and phone calls
• Maintain and update an internal middle school calendar
• Support the Teacher Absence Management process, including meeting substitutes, payroll, providing computers, and showing them to classrooms,
• Facilitate communication between students, faculty, and all relevant school departments (e.g., After‑school Activities, Athletics, Tech Support, Food Service, Maintenance, Transportation)
• Liaise with Maintenance, Food Service and IT Departments for all Middle School needs
• Support and organize and schedule curriculum meetings and GLCs meetings.
• Supporting the organization of Middle School overnight Camps - including admin support for the MS Camp Coordinator (communication with departments across the school; ordering buses and supporting all logistics related to overnight Camps).

Resource & Event Management:

• Order, maintain, and distribute all middle school supplies
• Organize parent‑teacher conferences
• Support in the organization of MAP testing
• Coordinate Middle School room bookings
• Manage and maintain smooth operation of copiers for student and teacher use and ensures all photocopying equipment is fully operational, supplies are stocked,
• Coordinate field trips and special events for the middle school
• Organize and support all special events including, assemblies, faculty meetings, photo day, orientation

Data & Technology:

• Manage and update class lists (including withdrawals and new admissions)
• Maintain lists of all middle school teachers and their assignments
• Process and log middle school budget-related information
• Maintain digital platforms providing information for parents, students, and faculty
• Create weekly newsletters using Veracross
• Liaise with the Technology and Business Departments on the distribution and payment of Yondr pouches for MS students. Reissue lost, broken or the Yondr Pouch if needed, inform the parent and update the billing

Perform all other related duties as assigned.

SKILLS AND COMPETENCIES

• Strong organizational, administrative, time‑management, analytical, and problem‑solving skills, with excellent attention to detail and the ability to manage multiple priorities in a fast‑paced school environment.
• Excellent interpersonal and communication skills, both oral and written, with the ability to communicate effectively and appropriately with students, families, faculty, staff, and school leadership while maintaining confidentiality and discretion.
• Proactive, collaborative, and solutions‑oriented team player who demonstrates sound judgment, initiative, flexibility, resilience, and the ability to adapt to changing priorities.
• Proficiency with Microsoft Office, Google Workspace, student information systems, and other technology used to support school operations.

EDUCATION AND EXPERIENCE

• Bachelor’s Degree required; experience in a K–12 educational environment preferred.
• Previous administrative, school office, student‑facing, or related experience preferred, including experience supporting school leadership, faculty, students, and families and handling confidential information.

PHYSICAL REQUIREMENTS

• Ability to work in an active school environment, including sitting and standing for extended periods and moving throughout the school to support students, faculty, staff, and visitors.
• Ability to occasionally lift, carry, and move office materials, school supplies, files, packages, and other items weighing up to 15 lbs., with sufficient dexterity for regular use of computers, telephones, office equipment, and other administrative tools.

COMPENSATION

Compensation is between $42,609 to $64,503 commensurate with years of experience as outlined in the Collective Bargaining Agreement (salary is prorated for part‑time or temporary positions), pending the completion of collective bargaining negotiations currently underway.

COMMITMENT TO DIVERSITY, EQUITY & INCLUSION

Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job posting describes you, then please apply for this role.

The United Nations International School provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, height, weight, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training, promotion, upgrading, demotion, downgrading, transfer, lay‑off and termination, and all other terms and