Middle Office Operations Analyst

Atlas Search; Stamford (CT); On-site; USD 95,000 - 145,000; Full time

Job summary

Atlas Search is seeking an Operations Analyst in Stamford to support day-to-day fund administration, custody, trade support, and corporate actions. The role emphasizes accuracy, initiative to improve processes, and strong attention to detail in a fast-paced hedge fund environment.

The candidate will track corporate actions, manage proxy voting, perform reconciliations, and coordinate with custodians and fund administrators to ensure timely and well-controlled operations across funds.

Qualifications

• 5–10 years of hedge fund or structured finance operations experience, with flexibility for candidates outside this range.
• Hands-on experience with position and/or cash reconciliation processes.
• Experience with fixed income and repo trade booking and settlements, including margin call management.
• Familiarity with corporate actions processing and proxy voting.
• Strong Excel skills, including pivot tables, VLOOKUP, and array formulas.
• Exceptional attention to detail with strong process discipline.
• Self-starter mindset—seeks to improve processes, not just complete them.

Responsibilities

• Track corporate actions (mandatory and voluntary) and manage proxy voting.
• Prepare and process expense allocations across funds and entities.
• Perform position reconciliation across funds and entities, resolving breaks with fund administrators and custodians.
• Balance sheet reconciliation against fund administrator records (SS&C, US Bank, Suntera), focusing on expense allocations and accruals.
• Organize and complete the re-registration of physical securities.
• Manage the DWAC process end-to-end.
• Book trades including fixed income buy/sell and repo transactions.
• Partner with custodians (US Bank, JPMorgan) and fund administrators to resolve operational issues.
• Identify opportunities to streamline and improve existing operational processes and take ownership of enhancements.

Skills

Reconciliation

Excel

Attention to detail

Process improvement

SQL queries

Tools

SQL (Snowflake/SQL Server)

Job description

Stamford-based Hedge Fund that specializes in Structured Finance & Credit strategies is seeking an Operations Analyst to support the firm's day-to-day operational infrastructure across fund administration, custody, trade support, and corporate actions. This role is central to ensuring accurate, timely, and well-controlled operations across the firm's funds. The ideal candidate combines strong attention to detail with the judgment to identify process gaps and the initiative to design and implement improvements — not simply execute existing workflows.

Key Responsibilities

• Track corporate actions (mandatory and voluntary) and manage proxy voting
• Prepare and process expense allocations across funds and entities
• Perform position reconciliation across funds and entities, identifying and resolving breaks in coordination with fund administrators and custodians
• Perform balance sheet reconciliation against fund administrator records (SS&C, US Bank, Suntera), specifically expense allocations and accruals
• Organize and complete the re-registration of physical securities
• Manage the DWAC (Deposit/Withdrawal at Custodian) process end-to-end
• Book trades including, but not limited to, fixed income buy/sell and repo transactions
• Partner with custodians (US Bank, JPMorgan) and fund administrators (SS&C, US Bank, Suntera) to resolve operational issues
• Identify opportunities to streamline and improve existing operational processes, and take ownership of implementing enhancements

Required Qualifications

• 5–10 years of experience in hedge fund or structured finance operations (flexibility for a candidate outside this range)
• Hands-on experience with position and/or cash reconciliation processes
• Experience with fixed income and repo trade booking and settlements, including margin call management
• Familiarity with corporate actions processing and proxy voting
• Strong Excel skills, including pivot tables, VLOOKUP, and array formulas
• Exceptional attention to detail, with strong process discipline and follow-through
• A self-starter mindset — someone who looks to improve processes, not just complete them

Nice to Have

• Ability to write SQL queries (Snowflake and/or SQL Server) — query-writing only, not database administration