Middle and Upper School Admissions Office Assistant (Seasonal)

Trevor Day School; New York (NY); On-site; USD 33,000 - 45,000; Full time

Job summary

A leading educational institution is seeking a seasonal Admissions Office Assistant to support the Middle and Upper School Admissions Office during peak season. This full-time role involves administrative support, scheduling, and organizing admissions-related activities to ensure a welcoming experience for students and families.

Qualifications

• College degree preferred.
• Previous clerical or administrative experience, preferably in a school setting.
• Proficiency in Google Workspace is essential.

Responsibilities

• Provide daily administrative support to the admissions team.
• Schedule appointments and maintain the admissions calendar.
• Coordinate student visits and manage admissions materials.

Skills

Organizational skills

Detail-oriented

Communication skills

Multitasking

Customer service

Education

College degree preferred

Tools

Google Workspace

Ravenna

Job description

Middle and Upper School Admissions Office Assistant (Seasonal)

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Middle and Upper School Admissions Office Assistant (Seasonal)

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Trevor Day School seeks a personable, detail-oriented, and organized Admissions Office Assistant to support the Middle and Upper School Admissions Office during the peak admissions season. This seasonal, full-time position is essential to the admissions process and plays a key role in creating a welcoming experience for prospective students and families.

Key Responsibilities

• Provide daily administrative and clerical support to the Middle and Upper School admissions team.
• Schedule appointments and maintain the admissions calendar.
• Coordinate and support student visits, interviews, campus tours, and admissions events.
• Prepare, organize, and manage admissions materials, communications, and welcome packets.
• Enter, track, and maintain applicant information in Ravenna, the school’s admissions platform.
• Respond promptly and professionally to phone and email inquiries from prospective families.
• Follow up on outstanding application materials and manage document processing.
• Assist with preparation and logistics for admissions events.
• Support fall evening admissions events, including setup, check-in, and on-site coordination.
• Perform additional duties as assigned by the Director of Admissions.
  
  

Qualifications

• College degree preferred.
• Previous clerical or administrative experience, preferably in a school or customer service setting.
• Proficiency in Google Workspace (Docs, Sheets, Forms, Calendar, Gmail) is essential.
• Experience with Ravenna or other admissions platforms is strongly preferred.
• Excellent organizational skills and strong attention to detail.
• Clear, professional communication skills—both written and verbal.
• Ability to multitask, take initiative, and adapt to changing priorities.
• Friendly, welcoming demeanor and a commitment to confidentiality and discretion.
• Availability to work occasional evening hours during the fall for key admissions events.
  
  

Hours And Compensation

• Seasonal Term: Late August through Mid-March.
• Schedule: Full-time, Monday through Friday, 8:00 AM – 4:00 PM. Occasional evening hours required in the fall for admissions events.
  
  

The salary range for this position is $33,000–$45,000. When extending an offer for employment, Trevor Day School bases the salary upon several factors that include (but are not limited to) the scope and responsibilities of the position, the candidate’s work experience, education, training, key skills, and peer salary equity.

Trevor Day School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Education and Training

• Industries

  Primary and Secondary Education

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