Mid-Level Project Accountant

Orionplacement; Chicago (IL); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Dental insurance

Life insurance

Paid time off

Vision insurance

401(k) with company match

Paid parental leave

Professional development opportunities

Job summary

Orionplacement is seeking a Project Accountant/Billing professional in a hybrid Chicago setting. You will manage billing and project accounting for civil engineering projects, preparing invoices and reviewing budgets and burn rates with Project Managers.

The role emphasizes timely billing, AR management, and precise financial recordkeeping. The ideal candidate has 3+ years in project accounting or billing within AEC, with QuickBooks experience.

Qualifications

• 3+ years of Project Accounting or Project Billing experience.
• Experience within Civil Engineering, AEC, Consulting Engineering, Architecture, or Construction is required.
• Bachelor's degree in Accounting, Finance, or related field preferred.
• Experience with QuickBooks required.
• Experience with BQE CORE, Deltek Ajera, or similar AEC software preferred.
• Strong Excel skills including Pivot Tables, VLOOKUPs, and formulas.
• Experience with public sector or DOT billing is a plus.

Responsibilities

• Manage project accounting and project billing for multiple civil engineering projects.
• Prepare monthly draft invoices and pre-bills using QuickBooks and AEC project accounting software.
• Collaborate with Project Managers to review project budgets, burn rates, and billing accuracy.
• Administer Time & Materials, Lump Sum/Fixed Fee, and Cost-Plus-Fixed-Fee billing contracts.
• Ensure invoices comply with client contract requirements and agency guidelines.
• Submit invoices through client and government e-billing portals while resolving billing issues quickly.
• Monitor accounts receivable, aging reports, collections, and outstanding project balances.
• Process payroll, review employee timesheets, and prepare payroll reports.
• Track project costs, labor allocations, subcontractor expenses, and revenue recognition.
• Maintain accurate financial records while supporting month-end project accounting activities.

Skills

Excel

Organization

Communication

Problem-solving

Education

Bachelor's degree in Accounting or Finance

Tools

QuickBooks

BQE CORE

Deltek Ajera

Excel

Job description

Pay: $60,000.00 - $90,000.00 per year

Why This Is a Great Opportunity

• Join a growing civil engineering firm where your work directly supports high-impact infrastructure projects.
• Enjoy a flexible hybrid schedule with remote work available after onboarding.
• Collaborate closely with project managers and leadership in a highly visible, impactful role.
• Work on complex, rewarding AEC project accounting rather than routine corporate accounting.
• Competitive compensation, annual bonus potential, strong benefits, 401(k) with company match, paid parental leave, and professional development opportunities.
• Flexible start times between approximately 7:30 AM and 9:00 AM to support work-life balance.
• Build long-term career growth with leadership development and future advancement opportunities.

Location

Hybrid opportunity in Chicago, IL. After an initial onsite training period of approximately one month, you’ll enjoy working remotely two days per week while collaborating with the team in the office the remainder of the week.

Note

Candidates must have at least 3+ years of Project Accounting or Project Billing experience within Civil Engineering, Architecture, Engineering, Construction (AEC), Consulting Engineering, or a closely related industry. Experience outside these industries will not be considered.

About Us

We are an innovative engineering organization focused on delivering high-quality infrastructure solutions with precision, efficiency, and exceptional client service. Our collaborative culture values accuracy, teamwork, continuous improvement, and professional growth. Confidential Employer.

Job Description

• Manage project accounting and project billing for multiple civil engineering projects.
• Prepare monthly draft invoices and pre-bills using QuickBooks and AEC project accounting software.
• Collaborate with Project Managers to review project budgets, burn rates, and billing accuracy.
• Administer Time & Materials, Lump Sum/Fixed Fee, and Cost-Plus-Fixed-Fee billing contracts.
• Ensure invoices comply with client contract requirements and agency guidelines.
• Submit invoices through client and government e-billing portals while resolving billing issues quickly.
• Monitor accounts receivable, aging reports, collections, and outstanding project balances.
• Process payroll, review employee timesheets, and prepare payroll reports.
• Track project costs, labor allocations, subcontractor expenses, and revenue recognition.
• Maintain accurate financial records while supporting month-end project accounting activities.

Qualifications

• 3+ years of Project Accounting or Project Billing experience.
• Experience within Civil Engineering, AEC, Consulting Engineering, Architecture, or Construction is required.
• Bachelor's degree in Accounting, Finance, or related field preferred.
• Experience with QuickBooks required.
• Experience with BQE CORE, Deltek Ajera, or similar AEC software preferred.
• Strong Excel skills including Pivot Tables, VLOOKUPs, and formulas.
• Excellent organizational, communication, and problem-solving skills.
• Experience with public sector or DOT billing is a plus.

Why You Will Love Working Here

You’ll become an important partner to project managers and leadership while helping drive the financial success of meaningful infrastructure projects. We offer a collaborative environment, flexible scheduling, outstanding benefits, career development opportunities, and the chance to grow with an expanding organization that values your expertise.

JPC-1640

Benefits:

• Dental insurance
• Life insurance
• Paid time off
• Vision insurance