Miami - Information Governance Matter Mobility Analyst

Winston & Strawn LLP; Miami (FL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Comprehensive benefits

Support for employees and families

Job summary

Winston & Strawn LLP is looking for an Information Governance Analyst in Miami, Florida. This role involves supporting projects to enhance electronic record keeping, managing data lifecycle, and assisting with legal holds and security compliance. Applicants should possess an Associate's degree and ideally have familiarity with Information Governance principles. You will work in-office, collaborating with internal teams and clients. Comprehensive benefits are offered, ensuring a supportive environment for full-time employees and families.

Qualifications

• 2+ years of law firm experience is required.
• Familiarity with Information Governance concepts and processes.
• Knowledge of regulatory requirements, data privacy, and security frameworks.

Responsibilities

• Support electronic governance and record-keeping practices.
• Maintain client files as per the retention policy.
• Facilitate secure data transfers during attorney onboarding.

Skills

Information Governance knowledge

Communication skills

Organizational skills

Problem-solving skills

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office 365

Microsoft Exchange

iManage

Job description

About Us

For Business Professionals, Winston & Strawn presents an exciting opportunity to be a part of a leading global law firm. With our commitment to excellence, diversity, a collaborative work environment, and an emphasis on professional growth, Winston offers a platform for individuals seeking to advance their careers in a dynamic and rewarding environment. Winston is known for its collaborative and collegial culture. We believe teamwork is an essential component in providing high-quality legal services and we value the talents and skills of our entire business professional team.

Position Summary

The Information Governance Analyst is a key role that is responsible for supporting a broad range of projects and initiatives to improve the adoption of proper electronic record keeping practices. This position will be responsible for supporting several aspects of data lifecycle management for the firm. This position is also responsible for gathering and processing information, organizing and prioritizing work, as well as effective use of firm’s records system. High level of interaction with internal and external clients.

Duties and Responsibilities

• Consults with and supports practice areas to drive adoption of electronic governance and record‑keeping practices.
• Create/maintain/edit client files in accordance with the Information Governance Retention Policy of the firm in the department database.
• Coordinates with external parties to facilitate the secure transfer of data as part of lateral attorney onboarding and off‑boarding.
• Researches and assists with the implementation of new and existing records retention periods.
• Assists with processing legal holds and preservation of data requests related to client and firm related matters.
• Assists with analyzing, implementing, and auditing access controls to meet client security requirements.
• Retrieves and references on‑site and/or off‑site materials for users, including telephone/email requests.
• Performs other duties and projects as requested.

Basic Qualifications

• Associate’s degree or 2+ years of law firm experience required. Bachelor’s degree or combination of college plus 4+ years of law firm experience preferred.
• Familiarity and knowledge of fundamental Information Governance concepts and processes required.
• Working knowledge of regulatory requirements, data privacy, and security frameworks preferred.
• Broad knowledge and experience with Microsoft Exchange and Office 365 platforms including iManage and IRM preferred.
• This is an in‑office role and will be expected to be in the office 5 days per week.

Competencies

Adaptability

• Ability to learn and embrace new skills and best practices as the position evolves and firm needs change.

Collaboration

• Ability to develop relationships and foster teamwork at all levels of the firm.

Communication

• Excellent oral and written communication skills.
• Excellent interpersonal skills and ability to work effectively with a diverse group of internal and external clients, attorneys, and staff.
• Ability to manage confidential information and sensitive situations with tact and discretion.

Excellence

• Strong organizational skills and attention to detail.
• Reliability, flexibility, and adaptability in a team and service‑oriented environment.
• Ability to organize, prioritize, and multi‑task in a time‑sensitive environment while maintaining the highest standards of work quality.
• Ability to produce quality work in a fast‑paced dynamic environment, including prioritizing numerous tasks and completing them under time constraints.
• Ability to identify and accomplish long and short‑term goals, projects, and activities.

Knowledge Base

• Broad knowledge of Microsoft applications.

Problem Solving Skills

• Ability and confidence to identify and analyze issues, make decisions, and initiate actions/solutions.
• Agility to be able to respond to unexpected challenges, including proactively developing innovative solutions to complex problems while maintaining a professional demeanor.

Professionalism

• Ability to maintain composure and demonstrate good judgment.

This description indicates the general level and nature of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Benefits

Winston offers comprehensive benefits that provide a full spectrum of coverage and support for our full‑time employees and their families. Additional information about benefits and rewards can be found here.

We are an equal opportunity employer and welcome applicants from all backgrounds and experiences.