Information Governance Specialist II

Latham & Watkins LLP; Houston (TX); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Healthcare

401(k) plan

PTO and 11+ holidays

Well-being programs

Professional development

Job summary

Latham & Watkins LLP in Houston seeks an Information Governance Specialist II to support day‑to‑day operations of the Information Governance team. The role requires in-office presence Monday–Friday for the first 6 months, with a potential hybrid schedule thereafter.

The candidate will handle file requests, locate and retrieve records, and ensure data accuracy in both physical and electronic systems, while protecting confidential information and supporting attorneys and staff.

Qualifications

• Bachelor’s degree or equivalent; three (3) years of information governance or records experience may be considered in lieu of a degree
• Experience in information governance or records, preferably in a law firm
• Knowledge of information governance, data security and privacy principles, and procedures

Responsibilities

• Prepare new files physically and within the records management system; ensure correct data entry and identification for new records; track file location and audit records
• Proactively review records management content and correct errors; support staff with system use
• Coordinate box archiving and offsite storage; process vendor invoices
• Organize and classify large document collections; communicate with attorneys and paralegals when cases close to expedite destruction or transfer
• Assist with data access requests, file releases, and destructions
• Protect highly sensitive, confidential and proprietary information

Skills

Information governance

Records management

Data security

Attention to detail

Interpersonal skills

Education

Bachelor’s degree or equivalent; 3 years information governance experience

Tools

Records management system

Job description

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About the Role

The Information Governance Specialist II is an integral part of Latham’s Information Governance team. This role will be responsible for supporting all basic activities associated with the day-to-day operations of the Information Governance Operations team, while responding to requests (basic and complex) for files and information from attorneys and staff, researching, locating and retrieving appropriate files using all search tools available, including manual and electronic resources. This role will be located in our Houston office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence. Please note that this role will require in-office presence Monday through Friday for the first 6 months, and will then be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Preparing new files both physically and within the records management system; providing correct data entry and identification for new records; checking out files to appropriate persons; tracking the location of files in the records management system; performing files location audits when directed; detecting and correcting discrepancies between index entries and physical documents.
• Proactively reviewing records management system content and is able to recognize errors and correct them; demonstrating a high level of proficiency in records management system functions and department procedures and serves as a resource for other staff
• Coordinating and/or performing some or all box archiving and offsite storage procedures; handling incoming and outgoing files; maintaining consistency of data between the vendor and firm databases; processing vendor invoices
• Organizing and classifying large document collections in the central filing area and case rooms; communicating with attorneys and paralegals when cases are dormant or closed to expedite destruction or transfer to offsite-storage
• Assisting with basic reviews and administrative tasks related to file releases, data access requests, and destructions
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We’d love to hear from you if you:

• Possess knowledge of information governance, data security and privacy principles, best practices, and procedures, with the ability to consistently follow procedures and display attention to detail in all work activities
• Demonstrate thorough knowledge of the physical and electronic resources of the department and firm; with the ability to understand and articulate the role of effective space management in the overall administration of the office
• Display well-developed interpersonal skills, with the ability to effectively interact with attorneys, management, support staff, and outside contacts (including clients)

And have:

• A bachelor’s degree or equivalent; three (3) years of relevant Information Governance or Records experience may be considered in lieu of a degree
• A minimum of three (3) years of experience in Information Governance or Records experience, preferably in a law firm Information Governance or Records Department
• Experience in other law firm, archival or library research positions having significant document organizational responsibilities may be considered in lieu of directly related Information Governance or Records experience

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

#LI-LZ1

#Associate

#LI-Hybrid

Pay Range

USD $70,000.00 - USD $85,000.00 /Yr.