Mgr, Grants & Contracts Admin

Phoenix Children's; Phoenix (AZ); On-site; USD 110,000 - 160,000; Full time

Job summary

Phoenix Children's is seeking a Manager of Grants & Contracts Administration in Phoenix. The role leads the Clinical Research Administration Department, directing the full cycle of grant applications, from proposal development to end‑of‑grant reporting, and collaborates across Accounting/Finance and Research Operations to ensure program budgets and contracts are aligned with sponsor requirements.

The position emphasizes strategic oversight of budgets, timelines, and compliance within federal,

Qualifications

• Supervises grants and contracts staff to achieve performance standards.
• Manages budgets and contract documents for sponsored trials.
• Oversees full grant lifecycle from proposal to end‑of‑grant reporting.

Responsibilities

• Develops and supervises staff through feedback and HR tools to ensure professional growth.
• Coordinates the full grant application process from budgeting to submission and reporting.
• Collaborates with Accounting/Finance for budgets and reports; supports contract development with investigators.
• Oversees contract development for sponsor and grant‑supported trials and negotiates budgets.
• Ensures compliance with institutional, state, federal, and sponsor regulations in grant proposals.

Skills

Staff supervision

Grant budgeting

Contract development

Proposal development

Job description

Mgr, Grants & Contracts Admin

Department: RSRCH-GRNT | Clinical Research Admin
Location: Phoenix
Shift: Mon-Fri, Days, 8am-5pm
Category: Director/Management
Posting #: 1074484
Employee Type: Full-Time

Position Summary

This position is responsible for managing and directing the grants and contracts staff within the Clinical Research Administration Department. Day to day duties include applying for federal, state, and other grants on behalf of Investigators. This position will handle the full cycle grant application process from proposal preparation to end-of-grant reporting responsibilities. This position will assist in the development of budgets and contract documents for sponsored and grant supported clinical trials. This position effectively collaborates with Accounting or Finance departments and/or staff in the preparation of program budgets, budget modifications, and preparation of financial reports. This position effectively collaborates with the Director of Research for contractual and budgetary clinical trial operations. This position effectively collaborates with the Scientific Writing Core for proposal development prior to grant submissions. This position receives oversight from the Vice President for Research Administration.

Position Duties

• Develops and supervises staff through provision of timely feedback and use of appropriate Human Resource policies and tools to facilitate and ensure the ability of staff to achieve highest level of professional growth and desired performance standards.
• Manages and supervises the staff and process of collaborating with the investigator’s team to develop and manage a timeline that will enable developing the best work product to route for internal approvals. Coordinates the full grant application process from preparing grant budgets to submission of proposals and end-of-grant reporting responsibilities.
• Manages and supervises the staff and process of facilitating of the development, coordination, execution, and implementation of contracts for sponsor and grant supported clinical trials. Evaluates internal study budget coverage and negotiates the sponsor budget.
• Manages and supervises the staff and process of development, in collaboration with the Scientific Writing Core, those portions of the proposal that are not specific to the expertise of the investigator (i.e. budget narrative, etc).
• Oversees edits and critiques the work of the Phoenix Children's potential investigator or contractor.
• Maintains documentation of grant proposals and sponsored awards, tracks metrics and outcomes, and produces related reports. Ensures grant proposal compliance with institutional, state, federal, and sponsor regulations.
• In collaboration with Research Operations and the Office of Research Administration, the overall process of progressing the work product through Phoenix Children’s including, but not limited to, following the appropriate process for budgeting and approval.
• Oversees the staff and process of identifying appropriate federal (i.e. NIH and DOD), state, and local government grants and contracts to find those appropriate for employees of Phoenix Children’s.
• Oversees the development of policies and procedures related to the submission and management of sponsored projects. Manages the administrative functions of the Research Project Tracking System.
• Performs miscellaneous job related duties as requested.

Phoenix Children's Mission, Vision, & Values

Mission

To advance hope, healing and the best healthcare for children and their families

Vision

Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.

We realize this vision by:

• Offering the most comprehensive care across ages, communities and specialties
• Investing in innovative research, including emerging treatments, tools and technologies
• Advancing education and training to shape the next generation of clinical leaders
• Advocating for the health and well-being of children and families

Values

• We place children and families at the center of all we do
• We deliver exceptional care, every day and in every way
• We collaborate with colleagues, partners and communities to amplify our impact
• We set the standards of pediatric healthcare today, and innovate for the future
• We are accountable for making the highest quality care accessible and affordable