Metadata Specialist (Wolfsonian Museum)

Florida International University; Miami (FL); On-site; USD 50,000 - 60,000; Full time

Job summary

Florida International University in Miami seeks a Records/Collections Data Specialist to organize and maintain digital records for museum and library collections. You will implement policies per AAMD/AAM/ALA standards and work with registrars, librarians, and digital assets managers to ensure data quality.

The role involves data cleansing, metadata schema research, and potential supervision of interns, with a focus on accurate, scalable record systems and online catalog maintenance.

Qualifications

• Master's degree and three (3) years of experience in related field OR Bachelor's degree in related discipline and five (5) years of experience in related field.
• Experience with metadata formats and standards (MARC, RDA) and knowledge of museum/library databases.
• Experience writing SQL reports and queries; strong data manipulation skills.

Responsibilities

• Maintains digital records for objects and books in the collection with data integrity audits and updates.
• Promotes the museum's collections through digital channels, databases, and online catalogs.
• May supervise undergraduate and graduate interns.
• Researches metadata schemas, standards, and vocabularies; collaborates with registrars, curators, librarians, and digital assets managers.
• Interprets digital operation rules and policies; recommends improvements to database records.
• Performs day-to-day records management tasks.

Skills

Metadata management

Data auditing

Data cleanup

Data analysis

Education

Master's degree in related field

Bachelor's degree in related discipline with 5 years experience

Tools

MySQL

MarcEdit

OpenRefine

RegEx

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

Responsible for activities related to the organization and maintenance of digital records for the museum's object and library collections. Helps implement management policies for the digital records according to best practices of the American Association of Art Museum Directors (AAMD), the American Alliance of Museums (AAM), and the American Library Association (ALA). Works with the registration, library, and digital departments in the development and maintenance of record systems, including database clean-up projects and upload procedures for the online catalog.

• Demonstrates responsibility for the accuracy and maintenance of digital records for objects and books in the collection and directs projects to maintain data integrity, including data audits, data cleanup, and completing and updating records.
• Participates in the effort to promote the museum's collections through digital channels, including databases and online catalogs.
• May supervise undergraduate and graduate interns.
• Executes maintenance of record systems. Research museum and library metadata schemas, standards, and controlled vocabularies to recommend and implement solutions and improvements to database records in collaboration with registrars, curators, librarians, and digital assets managers.
• Interprets museum digital operation rules and policies and recommends new and improved programs to effectively manage museum records.
• Engages in day-to-day operations and tasks related to records management.

Minimum Qualifications

• Master's degree and three (3) years of experience in related field OR Bachelor's degree in related discipline and five (5) years of experience in related field.

Desired Qualifications

• Experience conducting mass edits and standardizing metadata in museum and library databases. A working knowledge of ALMA, OCLC, and Proficio database systems is preferred.
• Advanced data manipulation and organization skills using a variety of software and tools such as MySQL, MarcEdit, OpenRefine, RegEx.
• Experience writing and developing SQL reports and queries.
• Demonstrated knowledge of metadata formats and standards, such as MARC and RDA.
• Experience writing and developing reports and queries for collection data analysis and auditing.
• Self-starter with strong problem-solving skills, capable of independently investigating data inconsistencies and proposing actionable solutions.

Job Category

• Administrative

Advertised Salary

• $50,000 - $60,000

Work Schedule

• Begin time: 8:30 AM
• End time: 5:30 PM

Pre-Employment Requirements

• Expanded Background Check
• Fingerprinting Check

Other Information

• Ability to work flexible hours as needed.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/. To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affi anteive Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.