Accounting Supervisor

MCHWC Organization; San Rafael (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A nonprofit organization in California seeks a Staff Accountant to oversee accounting functions and financial reporting. You will manage accounts payable/receivable, supervise the accounting team, and ensure compliance on grants and contracts. The ideal candidate has 4–7 years of accounting experience, including nonprofit work, excellent organizational skills, and proficiency in Excel and Sage Intacct. This role requires strong communication and problem-solving skills, and offers a chance to support a meaningful mission.

Qualifications

• 4–7 years of progressive accounting experience.
• Minimum of 3 years’ experience in a nonprofit accounting environment.
• Proactive, action-oriented personality.

Responsibilities

• Supervise accounting team workflow and effectiveness.
• Manage audit preparedness and contract/grant invoice preparation.
• Coordinate all grant reports and documentation.

Skills

Financial reporting

Forecasting

Audit support

Communication skills

Attention to detail

Problem-solving

Organization

Education

Bachelor’s degree in accounting or related field

CPA or progress toward CPA preferred

Tools

Sage Intacct

Excel

Word

Access

Job description

Summary

The Accounting Supervisor supervises the organization’s accounting functions, including accounts payable, accounts receivable, grants and contracts and general ledger support. The Staff Accountant reports directly to the Controller and is a point of contact and liaison with Operations.

Overview

We are seeking a highly skilled and motivated Staff Accountant to join our team. Reporting to the Controller, this role plays a key part in overseeing complex accounting functions, ensuring accurate and timely financial reporting, and supporting strategic decision-making for multiple business entities.

RESPONSIBILITIES

Responsible for the workflow and effectiveness of the accounting team. Responsibilities are as follows:

• Timeline and process management
• Supervise AP and vendor file management with a focus on audit preparedness.
• Proposal, report, and materials maintenance including electronic/scanned files.
• Supervise contract/grant invoice preparation.
• Ensure completion of all grants (budget changes, extensions, etc.); coordinate the preparation of all grant reports and required documentation with internal team members by due dates.
• Reports to Controller/designee to ensure that targets are consistently met.
• Supports team to monitor audit and grant work plan implementation and proactively identify compliance issues related to enrollment, eligibility, verification, tracking, spending, and reporting (narrative, fiscal, and data).
• Provides continual analysis and project reporting to meet requirements, timelines and reimbursement.
• Analyzes compliance requirements and reports on process and improvements.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• 4–7 years of progressive accounting experience, with demonstrated expertise in financial reporting, forecasting, and audit support. Minimum of 3 years’ experience in a nonprofit accounting environment.
• Proactive and action-oriented personality; strong sense of timing and organization.
• Strong interpersonal, verbal, and written communication skills.
• Excellent attention to detail & timelines.
• Ability to manage and prioritize multiple complex tasks and due dates.
• Flexibility in approach and ability to adapt to changing conditions and priorities.
• Proven problem‑solving skills and solutions-focused attitude.
• Enthusiasm and passion for MCHWC’s mission and programs.
• Excellent computer skills, including Excel, Word, and Access.
• Experience with Sage Intacct a PLUS.

Qualification Requirements: Education and/or Experience

• Bachelor’s degree in accounting, Finance, or a related field (CPA or progress toward CPA preferred).
• Successful track record in non-profit AP/Contract/contract/Grant Management.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Stand, walk or sit alternatively depending on the specific needs of the day. An estimated 20% of the time is spent standing and 80% sitting at a desk.
• Occasional need to perform physical activities: bend/stoop/squat, climb stairs, push or pull, reach above shoulders.
• Occasional need to perform standing and walking activities.
• A constant need to perform the following physical activities: data entry, manual dexterity.
• Lifting/carrying less than 10 pounds frequently.
• Vision requirements: the constant need to complete forms, read reports, view computer screen. Frequent need to view computer detail.
• The ability to communicate over telephone with Headset, Handset and VOIP/ Computer and in person.