Merchandising Project Coordinator (Luxe Promo)

OLBERDING; New York (NY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401k plan

Hybrid work schedule

PTO + holidays

Parental leave

Job summary

Olberding Brand Family is seeking a Merchandising Project Coordinator to manage in-store displays, gondolas, and secondary placements for the L’Oréal program. You will collaborate with Marketing, Visual Merchandising, Retail Design, and Sourcing to ensure brand consistency and on-shelf impact.

The role requires 3–5 years in visual merchandising or related fields, proficiency with ES KO WebCenter, Wrike, and Mediabox, and a collaborative, detail‑oriented mindset. Hybrid work options are available.

Qualifications

• 3–5 years in visual merchandising, retail operations, or project management.
• Experience gathering requirements, business analysis, and documentation.
• Knowledge of cosmetics, beauty, or consumer product packaging.
• Background in retail production or merchandising at creative agencies.
• Familiarity with project management tools and artwork approval platforms.

Responsibilities

• Coordinate approvals from brief through execution for in-store displays and gondolas.
• Schedule and participate in project meetings to ensure seamless communication from concept to shelf.
• Track project schedules based on critical dates for on-time execution.
• Ensure final merchandising items are delivered accurately to Creative Operations and RDO teams.
• Develop, traffic, and maintain planograms for retail updates and product launches.
• Review vendor planograms and consolidate feedback within RDO timelines.

Skills

Project management

Stakeholder management

Team collaboration

Education

Bachelor's degree

Tools

ESKO WebCenter

Wrike

Mediabox

Job description

Location: New York City, NY

Job Id:733

# of Openings:3

Merchandising Project Coordinator (Luxe Promo)

Founded in 1919 as Phototype and recently rebranded as the Olberding Brand Family, we are a family company focused on delivering the highest quality and client service in the graphics design, management and printing industry. We Design, Optimize and Protect Brands. Our clients are primarily consumer products companies and printers and we help them by delivering a broad range of services from brand strategy and packaging design, to adaptive design across various print and digital platforms, all the way to color management and the production of printing plates. With our world headquarters located in Cincinnati, we have over 450 employees throughout the United States and offices in Europe and Asia.

We’re looking for aMerchandising Project Coordinatorto join ourIntegrated Partner Team supporting L’Oréal. In this role, you’ll bring retail experiences to life by coordinating and managing merchandising projects, from in-store displays and gondolas to secondary placements, ensuring every detail reflects L’Oréal’s brand vision. You’ll collaborate closely with Marketing, Visual Merchandising, Retail Design, and Sourcing teams, while also working directly with retailers and vendors to make products truly shine on the shelf.

Duties and Responsibilities Include:

Merchandising Project Support

• Partner with key stakeholders to coordinate approvals from brief through execution for in-store displays, gondolas, and secondary placements
• Schedule, participate in, and support key project meetings to ensure seamless communication from concept to shelf
• Track and maintain project schedules based on critical dates for on-time, efficient, and cost-effective execution
• Ensure final merchandising items are delivered accurately to the Creative Operations and RDO teams

Bring Retail Experiences to Life

• Support Marketing and Visual Merchandising teams in developing, trafficking for approval, and maintaining planograms for retail updates, product launches, and secondary display
• Update and maintain retailer databases, including door quantities and display formats, based on approved planograms
• Perform cross-checks of vendor files against project briefs to ensure accuracy in product placement, inclusion, and naming across various retailer formats.
• Review vendor-provided planograms and coordinate with VM and Marketing leads to consolidate feedback in the approval tool in accordance with RDO timelines

Creative Operations & Workflow Optimization

• Route artwork and merchandising materials through client tools for cross-functional approvals
• Utilize software (IWD) and AI tools to execute tasks and improve workflow efficiencies
• Identify opportunities to improve processes, optimize tools, and elevate overall project quality

Qualifications Include:

• 3–5 years in visual merchandising, retail operations, or project management, bonus points for experience in beauty or luxury brands.
• Comfortable with project management systems (ESKO WebCenter, Wrike, Mediabox) and using AI tools to improve efficiency
• College degree (e.g., Bachelor of Arts) or equivalent experience within appropriate discipline such as Business, Graphic Arts, Marketing, Advertising, or equivalent work experience
• Full project or product lifecycle experience
• Experience gathering requirements, business analysis, and documentation
• Knowledge of cosmetics, beauty, or consumer product packaging
• Background in retail production or merchandising at creative agencies
• Familiarity with project management tools and artwork approval platforms

Why Choose Olberding Brand Family?

When you join Olberding Brand Family, you’re not just taking a job; you’re becoming part of a legacy of excellence and innovation. We offer a supportive and dynamic work environment where your expertise inpre-media will be highly valued. We believe in supporting our employees' well-being and offer acompetitive benefits packagethat includes:

• Comprehensive health, dental, and vision insurance to keep you and your family healthy
• A401k retirement planwith company contributions to help you plan for your future
• Flexible/hybrid work schedulesthat promote work-life balance
• Generous paid time off (PTO), personal time, and volunteer time off, in addition to 8 observed holidays
• Parental leaveto support growing families

The Olberding Brand Family is an equal opportunity employer and welcomes individuals of diverse talents and backgrounds.