Merchandising Assistant

Windsor Fashions; Santa Fe Springs (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Windsor Fashions is seeking a Merchandising Assistant to support the Buying Office with energy and organization. You will help with meeting prep, reporting, sample coordination, and cross-functional communication to bring Windsor's trend-right styles to customers.

The role emphasizes attention to detail, the ability to multitask in a fast-paced environment, and a teamwork mindset as you manage samples, orders, and updates in our systems onsite in Santa Fe Springs, CA.

Qualifications

• Bachelor-level or equivalent degree in fashion, production, or related field is a plus.
• One year experience in buying and/or production office is a plus.
• Proficiency in Excel and Word.
• Excellent written and verbal communication skills.
• Ability to multitask and meet deadlines.
• Available to work onsite in Santa Fe Springs, CA.

Responsibilities

• Process, maintain, and distribute daily/weekly/monthly reports.
• Maintain samples by receiving and organizing.
• Enter new orders and revisions in POE and on sample tags.
• Send new POs to vendors and confirm.
• Maintain Picture On Order and upload pictures to cloud.
• Request urgent tickets and labels as needed.
• Maintain emails and follow up on communications.
• Enter monthly markdown simulations.
• Submit chargebacks as needed.
• Maintain sample library and organize by month.
• Populate Monthly On Order areas with samples/pictures.
• Maintain and log samples given to the studio.
• Check daily in incoming samples by vendor and carrier.

Skills

Excel

Word

Detail orientation

Multitasking

Communication

Education

Degree in Fashion/Production or related field

Tools

POE system

Job description

The Merchandising Assistant role at Windsor is all about bringing energy, organization, and a passion for product to our Buying Office. This position is a key part of the team, supporting daily business needs through meeting prep, reporting, sample coordination, and cross-functional communication. We’re looking for someone who’s detail-obsessed, thrives in a fast-paced environment, and loves working with others to bring the Windsor brand to life. As a Merchandising Assistant, you’ll be an important part of the process that helps us deliver trend-right, must-have styles to our customer. We expect every team member to lead with positivity and fully embody the Windsor values in everything they do.

Essential Job Functions:

• Processing, maintaining, and distributing daily/weekly/monthly reports
• Maintain samples by receiving, and organizing
• Entering new orders, order revisions (includes cancellations) in POE and on physical sample tags
• Send new PO’s to vendor and get confirmation on new Po’s
• Maintain Picture On Order and upload pictures to cloud
• Request urgent ticket and labels as needed
• Maintain emails, follow up as needed, keeping current with all email communication
• Entering monthly markdown simulations
• Submit chargeback as needed
• Maintain sample library, including organizing on order by month
• Populate Monthly On Order areas (cage, DC, conference room, etc….) with samples and/or pictures
• Maintain and log samples given to the studio
• Check daily in incoming samples (by vendor and carrier)

Qualifications/Requirements:

• Degree in Fashion, Production, or related field (design, logistics, textiles, supply chain, merchandising, etc.) is a plus.
• One year experience in Buying and/or Production Office is a plus.
• Proficiency in Microsoft Excel and Word.
• Desire to gain new knowledge, skill sets and grow within the company.
• Excellent written and verbal communication skills.
• Ability to multitask and work well under pressure and in a fast-paced environment.
• Sense of urgency, highly detailed and heavily experienced in meeting deadlines.
• Has a professional positive attitude.
• Approaches their day to day with a go above and beyond mindset.
• Able to adapt to various work environments and personalities, including group-settings.
• Capability to pick up new skill sets quickly and efficiently.
• Available to work overtime.
• Ability to work onsite in Santa Fe Springs, CA Monday to Friday.

Physical/Environmental Demands and Overtime & Availability:

Ability to work overtime on a weekly basis and work weekend overtime during peak seasons.

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances. Sedentary work. Exerting up to 10 pounds of force occasionally and/or a small amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Adequate movements (motions) of the wrists, hands, and/or fingers. Team members are required to have close visual acuity to perform activities such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

*Job descriptions are merely a summary of the position. Duties and responsibilities are subject to change and may include any other that management finds necessary to successfully maintain business operations.