Faculty Assistant

Uasys; Little Rock (AR); On-site; USD 41,000 - 50,000; Full time

Job summary

The Faculty Assistant at the University of Arkansas at Little Rock coordinates all general office activities for the Budget department, including purchasing, travel reimbursements, and tracking faculty budgets. The role supports multiple faculty with confidential files and reports, and works on various projects and committees under supervision.

Key duties include assisting with exams, calendar management, procurement with P‑Card/CTS Card, and coordinating travel and Workday tasks for Student

Qualifications

• Bachelor's degree or equivalent.
• Two years of program administration experience.
• Other education/experience may substitute for all or part of these requirements.

Responsibilities

• Coordinate all general office activities for assigned faculty.
• Manage budgets, travel, and reimbursements; maintain confidential files.
• Hire extra labor and manage calendars for faculty.
• Procure supplies and ensure proper paperwork (P-Card/CTS Card) is completed.
• Assist with exams, proctoring, and committee projects.

Skills

Google Drive

Google Workspace

Microsoft Office

Adobe Acrobat Pro

Education

Bachelor’s degree or equivalent

Tools

Workday

P-Card

CTS Card

Job description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for "Find Jobs for Students".

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Closing Date:

Type of Position:

Researchers

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

University of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

If you have a disability and need assistance with the hiring process please contact Human Resources at 501-916-3180.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180.

Department:

Budget

Department's Website:

https://ualr.edu/law/

Summary of Job Duties:

The Faculty Assistant is responsible for coordinating all general office activities. Responsibilities include purchasing, processing travel and reimbursements, hiring extra labor, tracking faculty budgets, creating and maintaining confidential files, researching and preparing special reports, working on various projects and committees with faculty, and performing other duties as assigned by the supervisor. This position is governed by state and federal laws and agency/institution policy.

Qualifications:

Required Education and/or Experience:

• The formal education equivalent of a bachelor's degree.
• Two years of experience in program administration or related area.
• Other job-related education and/or experience may be substituted for all or part of these basic requirements.

Preferred Education and/or Experience:

• Experience with Google products, including Drive, Sheets, and Docs, Microsoft Office Suite, and Adobe Acrobat Pro.
• Knowledge of state, federal, and university rules, regulations, and procedures preferred.

Job Duties and Responsibilities:

• Serves as an assistant for assigned faculty.
• Assists in copying, typing, routing, filing, and storing of exams and other documents.
• Hires extra labor for assigned faculty.
• May keep appointment calendars and prioritizes incoming correspondence and assignments for assigned faculty.
• Keeps an up-to-date and accurate record of the budget for assigned faculty and gives them a copy at the beginning of each month.
• Ensures fax machines, copiers, and printers are maintained and in working order.
• Maintains paper and office supplies for assigned faculty.
• Facilitates procurement, travel, and reimbursements by ensuring proper paperwork and forms are completed and submitted in a timely manner, requiring this person to have a purchasing card (P-Card) and a travel card (CTS Card) to make said purchases and travel arrangements.
• Checks fax machines, e-mails, and voice mails in a timely manner and processes incoming faculty mail.
• Maintains main supply closet and submits orders to supervisor.
• Assists with exam and review proctoring, scantron processing, error correction, and response collection.
• Assists faculty with committee appointments and special projects.
• Performs annual inventory of the Law School.
• May assist with travel arrangements, including Workday, for Student Affairs.
• May assist with hiring student workers in Workday for Student Affairs.
• May assist with procurement and other miscellaneous Workday tasks for Student Affairs.
• Will assist with travel arrangements, reimbursements, catering, etc. for all functions related to faculty development, including but not limited to speaker series, luncheons, internal presentations, etc.
• May serve as back-up for departmental admins when that person is out or the position is vacant. May require initiating requisitions, travel forms, reimbursements, and other administrative duties as needed.
• May assist with special projects as needed for the law school.
• May provide logistical support for college events and meetings as needed.
• Other duties as assigned by the supervisor.

Knowledge, Skills, and Abilities:

• Ability to work collaboratively and independently with common goals as a part of a team.
• Ability and willingness to take initiative in learning and integrating knowledge of office procedures.
• Strong problem-solving skills.
• Ability and willingness to integrate guidance and instructions.
• Ability to manage multiple tasks timely and effectively.
• Ability to effectively organize and maintain office records and documents.
• Ability to work in a diverse and dynamic environment.
• Experience with computers and Microsoft Office suite.
• Ability to learn campus-based software applications.
• Effective interpersonal communication both written and oral.
• Demonstrate patience and accuracy in resolving student, faculty, and staff concerns.

Additional Information:

Salary Information:

$45,000

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Shanna Fitzgerald, Director of Finance, [e-mail]

Pre-employment Screening Requirements:

Criminal Background Check, Financial Credit Check, Sex Offender Registry

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Sitting

Frequent Physical Activity:

Hearing, Manipulate items with fingers, including keyboarding, Standing, Talking, Walking

Occasional Physical Activity:

Lifting, Pulling, Pushing, Reaching

Benefits Eligible:

Yes