Membership Project & Events Manager

KENTUCKY SOCIETY OF ASSOCIATION EXECUTIVES INC; Chicago (IL); Hybrid; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a Membership Project & Events Manager to provide essential administrative and operational support. This hybrid role is integral to managing projects and events, ensuring seamless execution while liaising with various departments. The ideal candidate will have a strong background in marketing, project management, and event coordination. With a focus on creativity and collaboration, this position offers a unique opportunity to contribute to a dynamic team dedicated to fostering fellowship and community engagement. Join a vibrant organization where your skills will make a meaningful impact!

Benefits

Medical Coverage

Dental Coverage

Vision Coverage

401(k) Retirement Plan

Paid Time Off

Life Insurance

Tuition Reimbursement

Flexible Spending Account

Pet Insurance

Qualifications

• 2+ years of experience in marketing, communications, and event management.
• Strong project management skills with a focus on stakeholder communication.

Responsibilities

• Manage and coordinate projects and events within the Office of Membership Development.
• Oversee all aspects of event planning, including logistics and vendor coordination.

Skills

Marketing and Communications

Event Management

Project Management

Education

Associate's Degree in a related field

Bachelor's Degree in a related field

Job description

Shriners International is a fraternity based on fun, fellowship, and the Masonic principles of brotherly love, relief, and truth. The possibilities for having fun as a Shriner are endless. Our local Shrine Centers (chapters) around the world have thousands of activity-based clubs, units, and events that provide ways for members to connect with each other in a fun environment. A unique aspect of our local chapters is that creativity is encouraged, and if a club for a particular activity doesn’t exist, members are empowered to create one.

All employees are eligible for medical, dental, and vision coverage on their first day! In addition, upon hire, all employees are eligible for a 401(k) Retirement Saving Plan with matching contributions of up to 6% after one year of service. Employees in a full-time or part-time status (40+ hours per pay period) will also be eligible for paid time off, life insurance, short-term and long-term disability, and the Flexible Spending Account (FSA) plans. Additional benefits available to full-time and part-time employees include tuition reimbursement, home & auto, hospitalization, critical illness, pet insurance, and more! Coverage is available to employees and their qualified dependents in accordance with the plans. Benefits may vary based on state law.

Job Overview:

The Membership Project & Events Manager provides comprehensive administrative & operational support, ensuring the efficient execution of department functions and projects. This role is pivotal in managing and coordinating projects and events within the Office of Membership Development, working closely with the Operations and Projects Director. The manager will oversee project plans, monitor and evaluate events and projects, and maintain effective communication with stakeholders.

Additionally, this position will act as the primary liaison between the Office of Membership Development and various departments within Shriners International (SI) and Shriners Children’s (SHC). The specialist will facilitate the completion of specific tasks and ensure projects progress smoothly from planning to closure. A key aspect of this role involves collaborating with the Office of Marketing & Communications to coordinate email, social media, and digital marketing initiatives for the Office of Membership Development.

This is a hybrid position based in the Greater Tampa Bay area with a mix of remote and onsite work on a weekly basis.

Responsibilities:

1. Project Management:
   1. Assist in the management of projects and events within the Office of Membership Development, including managing project plans, reviewing and analyzing project timelines, budgets, and resource allocation.
   2. Monitor and evaluate events and projects to ensure they meet goals and objectives.
   3. Communicate regularly with stakeholders and track project progress.
   4. Serve as the primary liaison to the Office of Marketing & Communications to coordinate email, social, and digital marketing for all projects, including developing copy for email marketing and web content that align with fraternal branding and membership initiatives.
   5. Review and oversee maintenance of the Office of Membership Development’s content on digital platforms, including SI.org, FezCast, and Shriner Magazine.
2. Administrative & Operational Support:
   1. Manage department document repository, including SOPs, invoices, estimates, materials ordering, and meeting scheduling.
   2. Prepare and distribute documents for review and approval.
   3. Take minutes for department and committee meetings.
   4. Coordinate with SI and SHC departments to complete specific tasks.
   5. Respond promptly to emails in the Shrine Membership mailbox.
3. Event Management:
   1. Oversee all aspects of event planning and execution, including venue, catering, transportation, security, and logistics.
   2. Coordinate with vendors, obtain offers, and analyze proposals for event space, food, beverages, and rebates.
   3. Assist with budgeting and provide progress reports; track finances including invoicing and reporting.
   4. Manage on-site production, including venue layout and seating arrangements.

This list is not exhaustive; additional duties and participation in special projects may be required.

Minimum Qualifications:

• 2 years of marketing and communications experience
• 2 years of event management experience
• 2 years of project management experience
• Associate's Degree in a related field

Preferred Qualifications:

• Bachelor's Degree in a related field