Membership Project & Events Manager

Tennessee Society of Association Executives; Chicago (IL); Hybrid; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a Membership Project & Events Manager to provide essential administrative and operational support. This dynamic role involves managing projects and events, ensuring smooth execution from planning to closure. The ideal candidate will collaborate with various departments, particularly in marketing, to enhance membership initiatives. With a hybrid work model, this position offers flexibility while being pivotal in fostering connections within the organization. If you thrive in a collaborative environment and have a passion for event management and project coordination, this opportunity is perfect for you.

Benefits

Medical Coverage

Dental Coverage

Vision Coverage

401(k) Retirement Plan

Paid Time Off

Life Insurance

Tuition Reimbursement

Flexible Spending Account

Pet Insurance

Qualifications

• 2+ years of experience in marketing and communications.
• 2+ years of event management experience required.
• 2+ years of project management experience required.

Responsibilities

• Manage projects and events within the Office of Membership Development.
• Coordinate with Marketing & Communications for digital initiatives.
• Oversee all aspects of event planning and execution.

Skills

Project Management

Event Management

Marketing Communications

Education

Associate's Degree in related field

Bachelor's Degree in related field

Tools

Digital Marketing Platforms

Document Management Systems

Job description

Shriners International is a fraternity based on fun, fellowship and the Masonic principles of brotherly love, relief and truth.The possibilities for having fun as a Shriner are endless. Our local Shrine Centers (chapters) around the world have thousands of activity-based clubs, units and events that provide ways for members to connect with each other in a fun environment. A unique aspect of our local chapters is that creativity is encouraged, and if a club for a particular activity doesn’t exist, members are empowered to create one.

All employees are eligible for medical, dental and vision coverage on their first day! In addition, upon hire all employees are eligible for a 401(k) Retirement Saving Plan with matching contributions of up to 6% after one year of service. Employees in a full-time or part-time status (40+ hours per pay period) will also be eligible for paid time off, life insurance, short term and long-term disability and the Flexible Spending Account (FSA) plans. Additional benefits available to full-time and part-time employees include tuition reimbursement, home & auto, hospitalization, critical illness, pet insurance and much more! Coverage is available to employees and their qualified dependents in accordance with the plans. Benefits may vary based on state law.

Job Overview:

The Membership Project & Events Manager provides comprehensive administrative & operational support, ensuring the efficient execution of department functions and projects. This role is pivotal in managing and coordinating projects and events within the Office of Membership Development, working closely with the Operations and Projects Director. The manager will oversee project plans, monitor and evaluate events and projects, and maintain effective communication with stakeholders.

Additionally, this position will act as the primary liaison between the Office of Membership Development and various departments within Shriners International (SI) and Shriners Children’s (SHC). The specialist will facilitate the completion of specific tasks and ensure projects progress smoothly from planning to closure. A key aspect of this role involves collaborating with the Office of Marketing & Communications to coordinate email, social media, and digital marketing initiatives for the Office of Membership Development.

This is a hybrid position based in the Greater Tampa Bay area with a mix of remote and onsite work on a weekly basis.

Responsibilities:

Project Management:

• Assist in the management of projects and events within the Office of Membership Development, including:
  • Managing project plans, to include periodic review and analysis of project timelines, budgets, and resource allocation
  • Monitoring and evaluating events and projects to ensure that they meet stated goals and objectives.
  • Communicating with stakeholders regularly and tracking project progress
• Serve as the primary liaison to the Office of Marketing & Communications to coordinate email, social and digital marketing for all projects within the Office of Membership Development.
  • Responsible for developing copy for email marketing and web copy that align to and strengthen the fraternal branding, in support of membership initiatives and projects
  • Will review and oversee maintenance for the Office of Membership Development’s content on digital platforms, including SI.org, FezCast, and Shriner Magazine

Administrative & Operational Support:

• Manage dept. document management repository including SOP’s, preparing invoices, collecting estimates, order department materials, and scheduling meetings as requested.
• Prepare and print documents for work product review, approval, and distribution.
• Take meeting minutes for department meetings and committee meetings as requested.
• Interface and serve as department liaison within SI and with SHC to complete specific tasks.
• Responsible for the timely response to emails in the Shrine Membership mailbox

Event Management:

• Oversee all aspects of event planning and execution, including venue selection, catering, transportation, security, logistics for shipping supplies and staff travel to the event location.
• Serve as point of contact with vendors, obtain and analyze offers to provide event space, food and beverage requirements and rebates, order supplies/decorations, coordinate provision of audiovisual equipment and operation, make travel arrangements.
• Assist with preparing budgets and provide periodic progress reports to staff directors for each event project. Keep track of event finances including check requests, invoicing, and reporting.
• Manage on-site production including working with venue to create/revise room layouts/seating arrangements for each event as necessary

This is not an all-inclusive list of this job’s responsibilities. The incumbent may be required to perform other related duties and participate in special projects as assigned.

Minimum:

• 2 years of marketing and communications experience
• 2 years of event management experience
• 2 years of project management experience
• Associate's Degree in related field

Preferred:

• Bachelor's Degree in related field