Membership Associate - National Academy of Sciences

The National Academies of Sciences, Engineering, and Medicine; Washington (District of Columbia); Hybrid; USD 41,479 - 51,839; Full time

Benefits offered by this job

Medical, dental and vision insurance

Life insurance

Disability coverage

Retirement and savings benefits

Education assistance

Job summary

The National Academies of Sciences, Engineering, and Medicine is seeking an individual to assist with membership elections and nominations. Key responsibilities include administrative support, member communications, and meeting coordination. The role requires problem-solving skills, experience in teamwork, and strong organizational capabilities.

Candidates should possess a high school diploma and six years of professional experience. This is a hybrid position based in Washington, DC, offering competitive compensation and comprehensive benefits.

Qualifications

• Six years of related professional experience.
• Ability to work successfully in a team environment.
• Excellent written and verbal skills.

Responsibilities

• Assist with nominations and elections.
• Support member communications and inquiries.
• Coordinate logistics for section meetings.
• Process travel expense reports.

Skills

Problem-solving

Organizational skills

Communication

Teamwork

Attention to detail

Education

High School Diploma or equivalent

Job description

Job Description Summary

Assists the Academy’s membership director and elections administrator by providing advanced administrative and meeting support for the annual nomination and election of National Academy of Sciences members.

ESSENTIAL JOB DUTIES

• Membership Elections & Nominations Administration
• Review nominations for accuracy and completeness.
• Update election databases and online election systems.
• Create, test, and manage online ballots.
• Assist with election tabulation and reporting.
• Maintain election procedures documentation and section web pages for the Academy’s 31 disciplinary sections.
• Respond to member inquiries regarding nomination and election processes.
• Member Support & Communications
• Assist members with login issues and monitor support requests.
• Prepare and distribute election announcements.
• Prepare and send congratulatory communications to newly elected members.
• Serve as a point of contact for member questions related to elections and membership activities.
• Meeting & Event Coordination
• Coordinate logistical arrangements for Section meetings during the Annual Meeting.
• Arrange virtual meetings for candidate discussions, Class Membership Meetings, and Annual Meeting activities.
• Monitor Annual Meeting registration and hotel reservations for Section Chairs and Class Officers.
• Support membership-related activities during the Academy’s Annual Meeting.
• Membership Onboarding & Recognition
• Coordinate the preparation and distribution of new member diplomas and membership cards.
• Support onboarding initiatives and related projects for newly elected members.
• Administrative, Financial & Operational Support
• Process and review travel expense reports.
• Reconcile monthly financial records.
• Supervise temporary support staff, as assigned.

Nonessential Job Duties

• Related duties and special projects as assigned.

JOB SPECIFICATIONS

Required Knowledge, Skills, and Abilities: Ability to solve intellectual problems of some variety and complexity. Ability to exercise some latitude for independent judgment and action. Related computer and technology skills. Experience working in complex environments with a high degree of organizational effectiveness. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication. Excellent written and verbal skills with a proven ability to effectively interact with all levels of employees.

Minimum Education/Training Requirements: High School Diploma. GED, or equivalent knowledge.

Minimum Experience: Six years of related professional experience.

Preferred Requirements/Experience: Nonprofit membership experience preferred. Ability to thrive in a fast-paced working environment while providing strong attention to detail and deadlines.

Physical Capabilities: Ability to work at a computer for extended periods of time.

Required Licenses, Certification or Registration: None.

Supervisory Responsibilities/Controls: Reports to Director, Membership. Sets objectives with supervisor.

Work Environment: Hybrid Office/Telecommute environment, expected onsite percentage 60%, with occasional travel between National Academies’ facilities and to off‑site meeting/sponsor locations.

Compensation & Benefits. An estimated compensation range for this position is $30.11 - $37.63 per hour, plus potential overtime. Compensation offered to the selected candidate will be based on the candidate’s relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills and work experience, and subject to budget parameters. This is a benefits‑eligible position. Our Benefits Plan offers competitive and comprehensive benefit options, including medical, dental and vision insurance, life insurance, disability coverage, retirement and savings benefits, leave benefits such as paid holidays and paid personal leave, transportation subsidies, and education assistance.