Membership Associate - National Academy of Sciences

National Academy of Sciences, Engineering, and Medicine; Washington (District of Columbia); Hybrid; USD 41,328 - 52,348; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement benefits

Paid holidays

Transportation subsidies

Education assistance

Job summary

National Academy of Sciences, Engineering, and Medicine is seeking a Membership Associate to assist the membership director and elections administrator with advanced administrative and meetings support for nominations and elections. The role includes database management, logistics for the Annual Meeting, and onboarding initiatives for new members.

Hybrid office/telecommute environment with onsite 60% and some travel.

Qualifications

• Minimum education: High School Diploma or GED.
• Minimum six years of related professional experience.
• Nonprofit membership experience preferred.

Responsibilities

• Support elections administration and nominations processes.
• Maintain and update election databases and online ballots.
• Coordinate meetings and events for the Annual Meeting.
• Assist with member onboarding, diplomas, and membership cards.
• Process travel expense reports and reconcile financial records.

Skills

Administrative support

Meeting coordination

Database management

Communication skills

Problem solving

Teamwork

Education

High School Diploma or GED

Job description

## Membership Associate - National Academy of SciencesApplylocations: NAS Buildingtime type: Full timeposted on: Posted 21 Days Agojob requisition id: R0002725## **Job Description Summary:**Assists the Academy’s membership director and elections administrator by providing advanced administrative and meetings support for the annual nomination and election of National Academy of Sciences members. Provides advanced administrative and technical support for meetings, elections, membership database management, and related membership activities. Coordinates projects, prepares meeting and election materials, and supports digital media, audio-visual logistics, database maintenance, and other technology needs for membership services. Under general supervision, provides complex administrative and technical support for membership functions and operations. Applies detailed knowledge of organizational procedures and practices to ensure efficient workflow and effective support services. May develop and improve processes, and may lead or mentor support staff and temporary employees.## **Job Description:****ESSENTIAL JOB DUTIES:****1. Membership Elections & Nominations Administration*** Review nominations for accuracy and completeness.* Update election databases and online election systems.* Create, test, and manage online ballots.* Assist with election tabulation and reporting.* Maintain election procedures documentation and section web pages for the Academy’s 31 disciplinary sections.* Respond to member inquiries regarding nomination and election processes.**2. Member Support & Communications*** Assist members with login issues and monitor support requests.* Prepare and distribute election announcements.* Prepare and send congratulatory communications to newly elected members.* Serve as a point of contact for member questions related to elections and membership activities.**3. Meeting & Event Coordination*** Coordinate logistical arrangements for Section meetings during the Annual Meeting.* Arrange virtual meetings for candidate discussions, Class Membership Meetings, and Annual Meeting activities.* Monitor Annual Meeting registration and hotel reservations for Section Chairs and Class Officers.* Support membership-related activities during the Academy’s Annual Meeting.**4. Membership Onboarding & Recognition*** Coordinate the preparation and distribution of new member diplomas and membership cards.* Support onboarding initiatives and related projects for newly elected members.**5. Administrative, Financial & Operational Support*** Process and review travel expense reports.* Reconcile monthly financial records.* Supervise temporary support staff, as assigned.**NONESSENTIAL JOB DUTIES*** ## Related duties and special projects as assigned.**JOB SPECIFICATIONS****Required Knowledge, Skills, and Abilities:** Ability to solve intellectual problems of some variety and complexity. Ability to exercise some latitude for independent judgment and action. Related computer and technology skills. Experience working in complex environments with a high degree of organizational effectiveness. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication. Excellent written and verbal skills with a proven ability to effectively interact with all levels of employees.**Minimum Education/Training Requirements:** High School Diploma. GED, or equivalent knowledge.**Minimum Experience:** Six years of related professional experience.Preferred Requirements/Experience: Nonprofit membership experience preferred. Ability to thrive in a fast-paced working environment while provide strong attention to detail and deadlines.**Physical Capabilities:** Ability to work at a computer for extended periods of time.**Required Licenses, Certification or Registration:** None.**Supervisory Responsibilities/Controls:** Reports to Director, Membership. Sets objectives with supervisor. **Work Environment:** Hybrid Office/Telecommute environment, expected onsite percentage 60%, with occasional travel between National Academies’ facilities and to off-site meeting/sponsor locations**Compensation & Benefits**: An estimated compensation range for this position is $30.11 - $37.63 per hour, plus potential overtime. Compensation offered to the selected candidate will be based on the candidate’s relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range. This is a benefits-eligible position. Our Benefits Plan offers competitive and comprehensive benefit options, including medical, dental and vision insurance, life insurance, disability coverage, retirement and savings benefits, leave benefits such as paid holidays and paid personal leave, transportation subsidies, and education assistance. For more information, please click here.Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units.**Job Family:**MEMB## **Employee Type:**Employee## **Scheduled Weekly Hours:**37.5## **City/State:**Washington, District of Columbia### About Us**Welcome!**The National Academy of Sciences, National Academy of Engineering, and National Academy of Medicine work together as the National Academies of Sciences, Engineering,and Medicine to provide independent, objective analysis and advice to the nation and conduct other activities to solve complex problems and inform public policy decisions.* The National Academies: An OverviewThe National Academies also encourage education and research, recognize outstanding contributions to knowledge, and increase public understanding in matters of science, engineering, and medicine.* View our Publications: The National Academies Press**Attachments:**Attachments are required for your job application at the National Academies. Please attach your resume, and cover letter, or other application details for review as part of your application to The National Academies of Sciences, Engineering, and Medicine.**Questions Submitting Your Application**:If you have questions about submitting your application, please contact [e-mail]