Member Services Supervisor

Active Wellness; Napa (CA); On-site; USD 27,552 - 35,817; Full time

Benefits offered by this job

Health, Dental and Vision Insurance

401(k) plan

Paid Time Off

Complimentary Club Membership

Job summary

A fitness company located in Napa, CA is seeking a Member Services Supervisor. This role involves supervising the Service Desk team to ensure exceptional customer service and retention. Responsibilities include training staff, managing member inquiries, and administrative duties. Candidates should have strong customer service skills, a high school diploma, and be certified in AED/CPR/First Aid. This full-time position offers benefits including health insurance and a 401(k).

Qualifications

• Previous health club personal training experience is a plus.
• 1 year in customer service, management experience a plus.
• Must be AED/CPR/First Aid Certified.

Responsibilities

• Supervise the Service Desk Team to support exceptional customer experience.
• Assist with membership billing and account questions.
• Recruit, train, and develop the Service Desk Team.

Skills

Customer service skills

Team oriented

Strong written and verbal communication skills

Detail oriented

Organized

Ability to multitask

Basic computer skills

Education

High School Diploma

Tools

Google Office Suite

Microsoft Office Suite

Member Management Systems

Job description

Location: Active Wellness Center at Napa, Napa CA

Pay Transparency: Base Rate of Pay $20.00 - $26.00 Per Hour; Minimum rates may vary based on local wage laws. Pay depends on factors including site location, specialty, certifications, work experience, and other business needs.

Role and Responsibilities

The Member Services Supervisor is a cross‑functional role that creates efficiencies in Service Desk and Member Services operations. This person is responsible for supervising the Service Desk Team to support in delivering exceptional customer experience. The Member Services Supervisor also responds to members’ comments and suggestions, acting as the club's first line of communication with members and creating a friendly and welcoming environment. They contribute to member retention, as well as new membership sales. This person has the responsibility of being responsive to member needs, assisting with membership billing and account questions, and the collection of outstanding membership fees. The Member Services Supervisor role is responsible for understanding all member enrollment procedures, knowledge of all club program offerings, club safety standards, and upholding Active Operational Standards of Excellence.

Specific Responsibilities

• Setting the Service Desk schedule and being responsible for maintaining staff coverage.
• Recruiting and hiring Service Desk staff.
• Assist in managing club Operational Standards of Excellence — OSE and completing OSE audits.
• Recruit, train, and develop the Service Desk Team.
• Train Service Desk staff on Active Wellness policies and procedures.
• Be knowledgeable and educate members about all programs and activities offered by the club.
• Answer member questions and be responsive to member needs.
• Assist with the processing of membership paperwork, cancellation forms, and collection of outstanding member fees.
• Works a minimum of 10 hours per week at the desk.
• Administer emergency care to members and guests in need of assistance.
• Work as a TEAM with all other departments.
• Other duties and responsibilities as assigned by supervisor.

Other Functions

• Be knowledgeable about all programs and activities offered by Active and our partners.
• Promote club services and activities.
• Log any maintenance needs or safety concerns and work with club managers to assist with general club operations.
• Conduct new employee and quarterly staff safety trainings.
• Support and assist managing team members; assist with interviewing, hiring, training, and coaching all staff to hit monthly and yearly goals.
• Manage member questions, comments and concerns on a daily basis and provide mediation between members/staff, members/members and staff/staff. Work with fitness and housekeeping teams to ensure fitness floor cleanliness.
• Administer emergency care to members and guests in need of assistance.
• Perform routine maintenance of equipment.
• Assist with keeping the club well stocked and clean.
• Attend Active Wellness site meetings and trainings.
• Handle injury and illness and security incident reporting.
• Work as a TEAM with all other departments.
• Other duties and responsibilities as assigned by supervisor.

Qualifications

• Previous health club personal training experience is a plus.
• Proficiency with both Google and Microsoft Office Suites.
• Experience with Member Management Systems is a plus.
• Business, sales and customer service skills a must.
• Team oriented yet comfortable taking the lead on projects with a focus on collaboration.
• Strong written and verbal communication skills.
• High School Diploma.
• 1 year in customer service, management experience a plus.
• Must be detail oriented, organized and highly responsive with a commitment to customer service.
• Strong verbal communication skills.
• Basic computer skills, customer service skills, results oriented, ability to multitask, and commitment to the fitness industry.
• AED/CPR/First Aid Certified.
• Proof of citizenship or legal status.

Physical and Working Conditions

• Ability to take the responsibility for the health and safety of others.
• Ability to stand for several hours in a same shift; ability to lift 25 lbs.
• Fitness club environment.
• Must follow OSHA and Active Wellness safety standards.

Benefits

• Health, Dental and Vision Insurance (Full Time)
• Health Flexible Spending Account (Full Time)
• Paid Time Off (Full Time)
• Parking & Transit Flexible Spending Accounts
• 401(k) (Eligible after 1 year of service + 1000 work hours)
• Legal Support Plan
• Employee Assistance Program & Mental Health Support Service
• Complimentary Club Membership and Discounts on Active Products (where applicable)

This job description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities, or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of the department.

Active Wellness LLC is an equal opportunity employer.