Member Services Coordinator (Seasonal)

Dlv Hamptons Management LLC; USA; Vor Ort; USD 32.000 - 40.000; Vollzeit

Benefits dieser Stelle

Employee meals

Referral incentives

Optional furnished housing

Zusammenfassung

Discovery Land Company’s Hamptons location seeks a Seasonal full-time Member Services Coordinator for Dune Deck Beach Club. Responsibilities include greeting members, managing profiles, coordinating with housekeeping, and handling reservations and app updates.

You will support spa bookings, fitness spaces, and the boutique, with daily reporting and guest relations. The role requires a high school diploma, strong guest service experience, excellent communication, and flexibility to work evenings,

Qualifikationen

• High school diploma or equivalent.
• H-2B Visa Sponsorship: Seeking in-country extension candidates actively working in the US on an active H-2B visa.

Aufgaben

• Greet members/guests on arrival/departure and address them by name.
• Create and maintain member profiles and preferences.
• Coordinate with residential services and housekeeping for requests and changes.
• Relay requests and reports to relevant departments and follow up on resolutions.
• Manage hotel reservation requests in club lodging software.
• Update the mobile app with events and sign-ups; respond to inquiries.
• Coordinate Well-Being vendors and pop-up programs.
• Prepare itineraries and arrange transportation and activities for members and guests.
• Maintain a local vendor list for referrals.
• Answer club phones and transfer calls as needed.
• Book Spa appointments and coordinate with therapists.
• Direct guests to gym and treatment areas; set up fitness spaces.
• Assist boutique operations and restock inventory; support trunk shows.
• Create daily onsite activity reports and a 10-day forecast of visits and requests.
• Develop written communications and guides (calendars, newsletters, app notifications).
• Other duties as assigned.

Kenntnisse

Guest service experience

Outgoing personality

Excellent communication

English proficiency

Teamwork

Flexibility

Microsoft Office

Adobe/Publisher familiarity

Ausbildung

High school diploma or equivalent

Tools

Word

Excel

Publisher

PowerPoint

Email client

Jobbeschreibung

Join the Discovery family, where quality and service are at the heart of everything we do! This role will be located at Discovery Land Company’s Hamptons locations: Dune Deck Beach Club, at 379 Dune Road, Westhampton Beach, New York 11978 and The Hills at 65 Lewis Rd, East Quogue, New York 11942. Dune Deck Beach Club is seeking SEASONAL full-time Member Services Coordinator to join the Member Services Department for the Summer 2027 season. Employment dates are: April 2027 – September 2027. H-2B visa sponsorship is available for this role.

Key Responsibilities

• Meet members/guests upon arrival and departure and greet them by name.
• Create and maintain member profiles and preferences.
• Communicate closely with residential services and housekeeping team regarding room requests, arrivals, changes and departures.
• Relay member and guest requests and problem reports to housekeeping, maintenance, or other departments and follow up to confirm resolution; record comments or complaints and refer them to the Director of Member Services as needed.
• Manage hotel reservation requests within the club lodging software.
• Facilitate updates to the mobile app, including creating events, managing sign-ups and regularly responding to member inquiries via the chat feature.
• Coordinate and oversee Well-Being vendors and pop-up programs as needed.
• Create itineraries, coordinate transportation needs, reservations, and activities for members, guests, and visitors and with appropriate departments or vendors.
• Create and update list of trusted local area vendors, stores, and services to recommend to members/guests when requested.
• Answer incoming Club phones and transfer where needed.
• Receive Spa Service requests, book appointments, and coordinate with therapists accordingly.
• Greet and direct guest to gym and/or treatment rooms.
• Set up Fitness and Training areas for classes and personal sessions, maintain the fitness space at all times to be tidy and prepared for member use.
• Support retail shop by opening, operating and closing the boutique.
• Restock inventory, maintain cleanliness and organization standards throughout the shop, assist customers with try-ons and special orders.
• Facilitate retail trunk shows and pop-ups as requested by Director of Member Services.
• Create and provide reports related to specific departments, including a daily report on onsite activity and up-to-date 10-day forecast of visits and special requests.
• Create and update written communication and visual guides including calendars, newsletters, event flyers, app push notifications and more.
• Other duties as assigned.

Qualifications

• High school diploma or equivalent.
• H2B Visa Sponsorship: Seeking in-country extension candidates that are actively working in the US on an active H-2B visa and looking to extend their visa for the upcoming season.
• At least 6 months of prior guest service experience in a high-volume environment at a restaurant, resort or private club.
• Must have an outgoing & well-spoken personality be able to clearly interact verbally with members and guests.
• Must be responsible, dependable, outgoing and friendly, as well as patient and courteous with members/guests and other co-workers.
• Experience with Word, Excel, Publisher, Power Point, Email, and a willingness to learn new computer programs that the Club utilizes.
• Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members.
• Must be able to work flexible work hours/schedule including evenings, weekends, and holidays.
• Long hours may be required due to business demands.
• Daily travel to worksite within the area of intended employment.
• The employer provides transportation to and from all workstations.
• Ability to work in a team environment.
• Ability to stay calm and focused during the busiest of times.
• Ability to read, write, speak, and understand English; additional languages preferred.
• Ability to meet the physical demands of the position including, but not limited to, working indoors and outdoors in all weather conditions, standing, walking, and moving for periods of greater than eight (8) hours, and lifting and carrying items sometimes greater than fifty (50) pounds.

Benefits

• Employee Meals, Referral Incentives, and Recognition Programs
• Optional furnished housing is available to a worker who lives outside of a commutable distance through a separate company at a weekly housing rate of $125 (including Basic Utilities). If the worker chooses to live in optional housing, payment is made via electronic payment, no cash, directly to the landlord each month.
• Professional development and Global Mobility Opportunities for future H-2B visa sponsorship for those eligible.

$23.00 - $29.00 USD per hour based upon experience with our company.

About Us

Sitting on the south fork of Long Island in Westhampton Beach, Dune Deck Beach Club is an idyllic beachfront club in New York, just moments away from bustling city life. Offering waterfront suites and an engaging set of outdoor and indoor amenities, Dune Deck creates a one-of-a-kind experience for family fun in the Hamptons. Here members can enjoy unique dining experiences throughout the summer season as well as Discovery’s signature Outdoor Pursuits program. Located just 15 minutes from The Hills, our newest East Coast property, Dune Deck has something for every member of the family. At Dune Deck, our employees use their personal talent, passion, and resources to meaningfully integrate with diverse cultures and communities. All while providing the highest level of member and guest services and contributing to the creation of unforgettable experiences.

Discovery Land Company is a U.S.-based real estate developer and operator of private residential club communities and resorts with a world-renowned portfolio of domestic and international properties. The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world. For more information about our company, please visit: http://www.discoverylandco.com.

Discovery Land Company and all US-based affiliate companies participate in e-Verify. Please see these notices for more information: Right to Work Notice and E-Verify Participation.