MEI Project Administrator & Field Coordinator

England-Thims & Miller, Inc.; Tampa (FL); On-site; USD 48,000 - 60,000; Full time

Job summary

England-Thims & Miller, Inc. is seeking an Assistant Project Administrator to support MEI project administration, inspection coordination, and contract compliance for transportation projects in Florida.

You will assist the Project Administrator and team with daily admin tasks, documentation, and field inspections, ensuring accuracy and timely communication with stakeholders. The role requires strong organizational and communication skills, experience in transportation construction or MEI, and

Qualifications

• Six years of responsible and related engineering experience, incl. two years on transportation projects.
• High school diploma or equivalent; an associate/bachelor’s in civil engineering, construction management or related field preferred.
• FDOT Advanced MOT or ability to obtain within six months after NTP if holding current FDOT Intermediate MOT.
• Experience in transportation construction, MEI/CEI, or public-agency projects preferred.
• Ability to read and interpret plans, specs, standards, documents, maps, and technical info.
• Strong written and verbal communications; ability to produce clear project documentation.
• Proficiency with spreadsheets and standard office software; capable in office and field.
• Willingness to work day/night/weekend/emergency assignments as required.

Responsibilities

• Support daily administration of maintenance and inspection activities, coordinating field staff, contractor operations, priorities, and project documentation.
• Review daily inspection reports, quantities, photos, tickets, and supporting records for completeness and contract compliance.
• Assist with monitoring contractor performance and compliance with plans, specs, maintenance requirements, and agency standards.
• Coordinate with inspectors, contractor reps, engineers, maintenance personnel, and stakeholders to communicate work activities and field conditions.
• Assist with verification of measured quantities, contractor pay records, and other records for payment and closeout.
• Track deficiencies, corrective actions, and follow-up inspections to ensure timely resolution.
• Assist with project correspondence, meeting notes, reports, spreadsheets, and other admin/technical docs.
• Review MOT, safety, quality, and documentation issues and escalate significant concerns.
• Maintain organized project files per document-control procedures and agency requirements.
• Provide field coverage and document contractor personnel, equipment, activities, locations, quantities, weather, delays, and significant events.
• Participate in pre-work, progress, coordination, and project meetings; follow up on action items.
• Provide guidance to inspectors on documentation practices within delegated authority.

Skills

Engineering experience

Communication skills

Organizational skills

Field inspection

Contract compliance

Education

High school diploma or equivalent

Associate or bachelor’s degree in civil engineering, construction management, or related field

Tools

Microsoft Office

Electronic document management systems

CAD / documentation tools

Job description

England-Thims & Miller, Inc. is seeking an Assistant Project Administrator to support MEI project administration, inspection coordination, and contract compliance for transportation projects in Florida.

You will assist the Project Administrator and team with daily admin tasks, documentation, and field inspections, ensuring accuracy and timely communication with stakeholders. The role requires strong organizational and communication skills, experience in transportation construction or MEI, and