Meeting Support Specialist

Opensity Solutions; New York (NY); Hybrid; USD 44,000 - 45,000; Full time

Job summary

Opensity Solutions in New York, NY is seeking a Meeting Support Specialist to join our conference services team. You will help prepare and set up meeting spaces, greet guests, coordinate room scheduling, and support catering requests to ensure smooth daily operations.

The role emphasizes strong customer service, organization, and reliability in a fast-paced corporate environment. Prior hospitality or office support experience is preferred, and we offer a collaborative culture and opportunities

Qualifications

• Strong customer service and communication skills.
• Organized and able to multitask in a fast-paced environment.
• Professional and dependable demeanor.
• Hospitality, office support, or corporate experience preferred.
• Willingness to learn and be a team player.

Responsibilities

• Set up and prepare conference rooms before meetings.
• Greet and assist guests, clients, and employees.
• Coordinate meeting room scheduling and changes.
• Support catering setup and meeting requests.
• Ensure meeting spaces remain clean, organized, and fully stocked.
• Assist with basic office and workplace support tasks.
• Communicate with internal teams to ensure meetings run smoothly.

Skills

Customer service

Communication

Organization

Team player

Hospitality experience

Job description

About Us:

Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.

Our Mission:

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

Meeting Support Specialist (Conference Services)

Location: New York, NY 10020

Pay Rate: $21.50/hour

We are seeking a professional and detail-oriented Meeting Support Specialist to join our team. This role is responsible for supporting daily meeting and conference room operations while providing excellent customer service to internal employees and guests.

Responsibilities:

• Set up and prepare conference rooms before meetings
• Greet and assist guests, clients, and employees
• Coordinate meeting room scheduling and changes
• Support catering setup and meeting requests
• Ensure meeting spaces remain clean, organized, and fully stocked
• Assist with basic office and workplace support tasks
• Communicate with internal teams to ensure meetings run smoothly

Qualifications:

• Strong customer service and communication skills
• Organized and able to multitask in a fast-paced environment
• Professional and dependable demeanor
• Hospitality, office support, or corporate experience preferred
• Willingness to learn and be a team player

This is a great opportunity for someone with a hospitality or customer service background looking to grow within a professional corporate environment.

Opensity Solutions, provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

#INDHP Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.

Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.

We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.

Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.

Respect We believe in treating everyone with dignity, kindness, and empathy. We foster an inclusive culture where diverse perspectives are valued, and mutual respect is the cornerstone of our interactions.

Accountability We take ownership of our actions and decisions, acknowledging their impact on our team, the organization, and our clients. We strive for transparency and follow through on our commitments, fostering trust and reliability within our community.

Collaboration We understand that working together yields the best results and that our parts are better together. We actively promote teamwork, open communication, and the sharing of ideas. By embracing diverse talents and perspectives, we create a supportive and innovative environment that encourages collective growth and empowerment.

Follow Us: LinkedIn