Meeting Support Specialist

Forrest Solutions LLC; New York, Madison (NY, WI); On-site; USD 29,000 - 32,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions seeks a Meeting Support Specialist to manage daily conference room operations and deliver excellent guest service for employees and visitors. The role supports setup, scheduling, catering, and general workplace tasks in a professional corporate environment.

Shift is 5p-11pm, 30 hours per week. Compensation is $21.50 per hour, with benefits including medical, dental, vision, 401(k) and PTO. Opportunity to grow within a respected, inclusive organization.

Qualifications

• Strong customer service and communication skills.
• Organized and able to multitask in a fast-paced environment.
• Professional and dependable demeanor.
• Hospitality, office support, or corporate experience preferred.
• Willingness to learn and be a team player.

Responsibilities

• Set up and prepare conference rooms before meetings.
• Greet and assist guests, clients, and employees.
• Coordinate meeting room scheduling and changes.
• Support catering setup and meeting requests.
• Ensure meeting spaces remain clean, organized, and fully stocked.
• Assist with basic office and workplace support tasks.
• Communicate with internal teams to ensure meetings run smoothly.

Skills

Customer service

Communication

Organization

Multitasking

Professional demeanor

Hospitality

Team player

Willingness to learn

Job description

About Us

Opensity Solutions is the largest tech-enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services. Our Mission: Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best. We are seeking a professional and detail-oriented Meeting Support Specialist to join our team. This role is responsible for supporting daily meeting and conference room operations while providing excellent customer service to internal employees and guests.

Responsibilities

• Set up and prepare conference rooms before meetings
• Greet and assist guests, clients, and employees
• Coordinate meeting room scheduling and changes
• Support catering setup and meeting requests
• Ensure meeting spaces remain clean, organized, and fully stocked
• Assist with basic office and workplace support tasks
• Communicate with internal teams to ensure meetings run smoothly

Qualifications

• Strong customer service and communication skills
• Organized and able to multitask in a fast-paced environment
• Professional and dependable demeanor
• Hospitality, office support, or corporate experience preferred
• Willingness to learn and be a team player

Shift is 5p-11pm - 30 Hours Per Week. This is a great opportunity for someone with a hospitality or customer service background looking to grow within a professional corporate environment.

The Compensation range for this role is 21.50 USD per hour. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

All eligible employees receive access to a comprehensive benefits package, including:

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Paid Time Off (PTO)

Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.

Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation. We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation. Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.

Respect

We believe in treating everyone with dignity, kindness, and empathy. We foster an inclusive culture where diverse perspectives are valued, and mutual respect is the cornerstone of our interactions.

Accountability

We take ownership of our actions and decisions, acknowledging their impact on our team, the organization, and our clients. We strive for transparency and follow through on our commitments, fostering trust and reliability within our community.

Collaboration

We understand that working together yields the best results and that our parts are better together. We actively promote teamwork, open communication, and the sharing of ideas. By embracing diverse talents and perspectives, we create a supportive and innovative environment that encourages collective growth and empowerment.

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