Meeting Manager - Life Sciences Industry

BCD Travel; Atlanta (GA); Remote; USD 60,000 - 80,000; Full time

Benefits offered by this job

Healthcare

Retirement plans

Continued education support

Travel and hotel discounts

Volunteer opportunities

Employee recognition program

Global locations

Job summary

BCD Meetings & Events is seeking a Meeting Manager to lead high-impact Life Sciences meetings and events, ensuring compliance, precision and seamless execution for clients.

You will manage timelines, budgets, attendee experiences, vendor coordination and on-site execution, while building strong relationships with clients and vendors.

This virtual role operates on EST or CST hours, with 20–25% travel, and offers comprehensive healthcare, education support and other perks.

Qualifications

• Experience managing full-cycle meetings and events in regulated environments.
• Strong budget management and reconciliation skills.
• Ability to coordinate vendors and client relationships under tight timelines.

Responsibilities

• Lead high-impact meetings and events in Life Sciences, ensuring compliance and precision.
• Manage timelines, budgets, attendee experiences, and vendor coordination.
• Partner with clients to deliver compliant, cost-effective solutions for VIP and stakeholder experiences.
• Handle attendee communications, travel logistics, housing management, and on-site execution.
• Build strong vendor and client relationships and stay adaptable when priorities shift.

Skills

Full-cycle events

Budget management

Vendor coordination

Client relationships

On-site coordination

Job description

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E's team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can't guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

See what life is about at BCD M&E at bcdme.com/careers

About the Role

Love bringing complex events to life? As a Meeting Manager, you'll lead high-impact meetings and events in the Life Sciences industry, where compliance, precision, and seamless execution matter every step of the way. You'll be the go-to planning partner for clients, juggling multiple programs while keeping timelines, budgets, attendee experiences, and vendor coordination on track. It's a fast-paced, detail-driven role for someone who enjoys solving problems, building strong relationships, and making every event feel effortless.

You're Good At

• Managing full-cycle meetings and events, from registration and planning through on-site execution, in a highly regulated, deadline-driven environment
• Keeping multiple program timelines, budgets, and stakeholders organized without missing the details that drive success
• Partnering with clients to deliver smart, compliant, and cost-effective solutions that support high-touch VIP and stakeholder experiences
• Handling attendee communications, website coordination, travel logistics, and housing management with professionalism and accuracy
• Building strong vendor and client relationships while staying calm, flexible, and solution-oriented when priorities shift

You Might Also Have

• Experience supporting Life Sciences, pharma, clinical, or congress-related meetings where compliance and accuracy are essential
• Confidence managing convention registration, society housing allocations, and strict participation deadlines
• Strong budget ownership skills, including reconciliation, invoice tracking, and communicating financial updates clearly
• A knack for leading cross-functional meetings and keeping teams aligned in a structured, fast-moving environment
• On-site event experience serving as the primary point of contact for clients, vendors, and VIP guests

You Should Know

• This role is virtual and operates on Eastern or Central Standard business hours
• This role requires 20% - 25% travel annually

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E's global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career - there's always room to move.

We've got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We're positive. You'll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

Travel requirements for this role are as follows:Less than 25%

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Meeting Manager - Life Sciences Industry is between $60,000 - $80,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.