Meeting Coordinator, Speaker Bureau

BCD; Chicago (IL); Remote; USD 53,000 - 58,000; Full time

Benefits offered by this job

Flexible Working

Growth opportunities

Employee voice

Global mobility

Healthcare & retirement

Employee recognition program

Job summary

BCD Meetings & Events (BCD M&E) is seeking a Meeting Coordinator to support Life Sciences programs in a fast-paced, highly regulated setting. You will partner with Customer Success Managers from early planning through final execution, ensuring compliance and polished delivery of complex events.

The role emphasizes client-facing coordination, precise data management, and clear communication across vendors and internal teams.

Qualifications

• 1–5 years of experience in meetings, events, or program coordination.
• Background in marketing, sales support, or program management.
• Comfort with Excel, Word, and data management tools for logistics and reporting.
• Familiarity with Life Sciences, medical, or HCP-focused programs in a compliance environment.
• BS/BA degree required.

Responsibilities

• Manage program logistics from kickoff to execution, including registration, travel coordination, venue support, speaker communication, and meeting materials.
• Stay organized in a deadline-driven environment with emphasis on documentation, accuracy and compliance.
• Collaborate with clients, vendors, and internal teams to answer questions and keep programs moving forward.
• Maintain clean, accurate data across project management systems, reports and program records.
• Juggle multiple priorities while delivering high-touch service and clear communication.

Skills

1-5 years exp

Marketing background

Sales support

Attention to detail

Client-facing

Communication

Education

BS/BA degree

Tools

Excel

Word

Data management tools

Job description

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Date: Sep 28, 2026

Location: US, Virtual, NOAM

Company: BCD

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

Love keeping moving pieces organized and making great events happen? As a Meeting Coordinator, you’ll support Life Sciences programs in a fast-paced, highly regulated environment where precision, communication, and follow-through really matter. You’ll partner closely with Customer Success Managers to bring educational programs to life, from early planning through final execution, while helping ensure compliance every step of the way. This is a great fit for someone who enjoys client-facing work, thrives on details, and likes turning complex logistics into seamless experiences.

• Managing program logistics from kickoff to execution, including registration, travel coordination, venue support, speaker communication, and meeting materials
• Staying organized in a structured, deadline-driven environment where documentation, accuracy, and compliance are essential
• Working directly with clients, vendors, and internal teams to answer questions, solve problems, and keep programs moving forward
• Maintaining clean, accurate data across project management systems, reports, and program records
• Juggling multiple priorities while delivering high-touch service and clear communication in a professional setting

You Might Also Have

• 1–5 years of experience supporting meetings, events, or program coordination
• A background in marketing, sales support, or program management
• Comfort working with Excel, Word, and data management tools to track logistics and reporting
• Familiarity with Life Sciences, medical, or HCP-focused programs in a compliance-focused environment
• A BS/BA degree

You Should Know

• This role is virtual and operates within the Central/Eastern time zones.

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

Travel requirements for this role are as follows:Less than 25%

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Meeting Coordinator, Speaker Bureau is between $53,000 - $58,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.