Meeting & Events Planner

CBRE; New York (NY); On-site; USD 75,000 - 84,000; Full time

Benefits offered by this job

401(K)

Dental insurance

Health insurance

Life insurance

Vision insurance

Job summary

CBRE is seeking a Meeting & Events Planner in New York to manage end-to-end planning for client meetings, events and conferences, coordinating with vendors and internal teams to deliver seamless experiences.

You will oversee load-in, on-site coordination, budgeting, timelines, and post-event reporting, using MS Office for planning and keeping attendees informed; ideal candidates have up to 3 years of related experience.

Qualifications

• Ability to use existing procedures to solve standard problems.
• Experience analyzing information and standard practices to make judgments.
• Organizational skills with a strong inquisitive mindset.

Responsibilities

• Develop end-to-end event plans to ensure flawless execution from start to finish.
• Produce detailed event planning timelines and track progress. Troubleshoot and resolve issues as they arise.
• Respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
• Distribute event orders and schedules to vendors and team defining event specifics. Create timelines and floorplans for set-up, event flow, and event set up and tear down details.
• Oversee pre-event client planning meetings. This includes acquiring vendors, menu planning, theme and decor, budgets, etc.
• Lead by example and model behaviors that are consistent with CBRE RISE values.
• Conduct post-event reporting and reconciliation. Suggest recommendations for continuous improvement and cost and process efficiency.

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

About the Role:

As a CBRE Meeting & Events Planner, you will serve as the primary point of contact for the planning and execution of small to medium-sized client meetings, events, and conferences.

This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building.

What You’ll Do:

• Develop end-to-end event plans to ensure flawless execution from start to finish.

• Produce detailed event planning timelines and track progress. Troubleshoot and resolve issues as they arise.

• Respond to common inquiries or complaints from clients, co-workers, and/or supervisor.

• Distribute event orders and schedules to vendors and team defining event specifics. Create timelines and floorplans for set-up, event flow, and event set up and tear down details.

• Oversee pre-event client planning meetings. This includes acquiring vendors, menu planning, theme and decor, budgets, etc. Support event communication and marketing plan. Solve issues as they arise.

• Key contact for day of the event. Ensure seamless event delivery by the events operations team and vendors.

• Responsible for on-site coordination. Confirm load in, set up time, and verify a certificate of insurance is on file.

• Support events team with execution. Direct event set-up and tear down, welcoming guests, supporting attendee and speaker requests etc.

• Conduct post-event reporting and reconciliation. Suggest recommendations for continuous improvement and cost and process efficiency. Present information to management.

• Have some knowledge of standard principles with limited practical experience in applying them.

• Lead by example and model behaviors that are consistent with CBRE RISE values.

• Impact the quality of own work.

• Work within standardized procedures and practices to achieve objectives and meet deadlines.

• Exchange straightforward information, ask questions and check for understanding.

What You’ll Need:

• Bachelor's Degree preferred with up to 3 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.

• Ability to use existing procedures to solve standard problems.

• Experience with analyzing information and standard practices to make judgments.

• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Organizational skills with a strong inquisitive mindset.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Meeting & Events Planner position is $75,000 annually [or $36.06 per hour] and the maximum salary for the Meeting & Events Planner position is $84,000 annually [or $40.39 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Aff…