Meeting Event Manager II

Maritz; San Francisco (CA); On-site; USD 85,000 - 95,000; Full time

Job summary

Maritz seeks an experienced Event Manager for an onsite role in San Francisco to lead high-profile corporate events from concept through flawless execution.

You will coordinate across Catering, Facilities, Technology & AV, Security, Transportation, and Vendors while developing run-of-show documents, contingency plans, and detailed event plans. Strong communication and problem-solving are required.

Qualifications

• Bachelor’s degree or equivalent experience required.
• 3-4+ years of experience managing high-profile corporate, executive, or strategic events.
• Experience partnering with senior leaders and executive stakeholders.
• Exceptional organizational and project management skills with multiple priorities.
• Outstanding written and verbal communication skills for client-facing communications.
• Proven ability to anticipate needs, solve problems, and adapt quickly.
• Strong experience managing event logistics, budgets, timelines, and cross-functional partnerships.
• Demonstrated success building trusted relationships with clients, vendors, and internal stakeholders.

Responsibilities

• Serve as the primary strategic advisor to event hosts from concept through execution.
• Lead comprehensive event planning and logistics to the highest standard.
• Anticipate client and attendee needs, identify risks, and implement solutions.
• Partner with Catering, Facilities, Technology & AV, Executive Production, Security, Transportation, and Janitorial Services.
• Develop detailed event plans, production schedules, run-of-show documents, and contingency plans.
• Manage complex timelines, priorities, and deliverables with meticulous attention to detail.
• Facilitate client consultations, meetings, site visits, and pre-event walkthroughs.
• Lead planning/status meetings with executive stakeholders and communicate effectively.
• Maintain accurate event documentation and ensure stakeholders are aligned.

Skills

Event planning

Stakeholder management

Cross-functional

Verbal communication

Written communication

Problem solving

Attention to detail

G Suite

Education

Bachelor’s degree or equivalent experience

Job description

• Serve as the primary strategic advisor and trusted partner to event hosts, guiding high-profile and executive-level events from concept through execution.
• Lead comprehensive event planning and logistics, ensuring every detail is thoughtfully considered, proactively managed, and executed to the highest standard.
• Anticipate client and attendee needs, identify potential risks, and implement solutions before issues arise to deliver a seamless event experience.
• Partner closely with cross-functional service teams, including Catering, Facilities, Technology & AV, Executive Production, Security, Transportation, and Janitorial Services, to coordinate and align all event requirements.
• Develop detailed event plans, production schedules, run-of-show documents, event workbooks, communication strategies, and contingency plans.
• Manage complex event timelines, priorities, and deliverables while maintaining exceptional attention to detail and accuracy throughout the planning process.
• Facilitate client consultations, planning meetings, site visits, and pre-event walkthroughs, providing expert recommendations and guidance to ensure successful outcomes.
• Lead planning and status meetings with executive stakeholders, demonstrating polished verbal and written communication skills while building trust and confidence.
• Maintain accurate event documentation, track changes, and ensure all stakeholders are informed and aligned throughout the event lifecycle.
• Partner with onsite event teams to communicate expectations, oversee execution, and ensure events are delivered flawlessly and in accordance with client objectives.
• Conduct venue and event readiness reviews, proactively identifying and resolving operational, logistical, or service gaps.
• Exercise sound judgment and problem-solving skills in fast-paced environments, making informed decisions while maintaining professionalism and composure under pressure.

What You’ll Bring

• Bachelor’s degree or equivalent experience required.
• 3-4+ years of experience managing high-profile corporate, executive, or strategic events, with demonstrated success delivering complex events requiring exceptional attention to detail and stakeholder management.
• Experience partnering with senior leaders and executive stakeholders, demonstrating professionalism, discretion, and sound judgment.
• Exceptional organizational and project management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Outstanding written and verbal communication skills, including the ability to lead planning discussions and develop polished client-facing communications.
• Proven ability to anticipate needs, proactively solve problems, and adapt quickly to changing circumstances.
• Strong experience managing event logistics, budgets, timelines, and cross-functional partnerships from planning through execution.
• Demonstrated success building trusted relationships with clients, vendors, and internal stakeholders.
• Meticulous attention to detail and commitment to delivering a seamless, high-touch event experience.
• Proficiency in G Suite and the ability to quickly learn new technologies.

Nice To Have

• Experience supporting complex or multi-site events.

Working Logistics & Things You Should Know

• This is an Onsite role, based on business and event needs.
• The compensation range for this position is $85,000–$95,000, determined based on experience and qualifications. Compensation for internal candidates will be reviewed in accordance with our internal compensation practices.