Event Manager III

Maritz Global Events; Sunnyvale (CA); Ibrido; USD 90.000 - 105.000; Tempo pieno

Descrizione del lavoro

Maritz Global Events in Sunnyvale is seeking an Event Manager III to serve as the primary client contact for assigned meetings and events onsite, coordinating strategy, objectives and logistics to deliver outstanding service. You will work with cross-functional teams, manage budgets, design event programs, and lead large-scale events (2,500+ attendees).

This onsite/hybrid role offers growth and a collaborative culture.

Competenze

• Bachelor's degree required.
• 4-6 years of experience in meeting/event planning (corporate, association, incentives, convention services, or similar).
• Strong knowledge of event/program management, including budgeting and project planning.
• Demonstrated success developing and maintaining strong client relationships.
• Ability to thrive in a fast-paced, agile environment and manage multiple events simultaneously.
• Professional written and verbal communication skills.
• Strong computer skills, including G-Suite tools and the ability to learn new technology quickly.

Mansioni

• Support the client Product Area with planning, strategy, and delivery of their annual event calendar, including event design, budgeting, content development, and production needs.
• Serve as the Product Area Brand Ambassador for events; lead and participate in Product Area meetings as required.
• Execute large‑scale, high‑complexity, executive‑level events (2,500+ attendees).
• Lead the New Hire Series, overseeing structure, design, content, communication strategy, and management of third‑party vendors, catering, production, and onsite execution.
• Serve as the primary point‑of‑contact for event hosts, providing consultative planning support throughout the event lifecycle.
• Work closely with service partners (Catering, Facilities, Technology & AV, Executive Production, Security, Transportation, Janitorial) to deliver high‑quality event services.
• Outline deliverables, complete project timelines, event workbooks, and communication plans while ensuring accurate and timely execution of all event details.
• Coordinate and attend site inspections; maintain proactive, positive communication with clients, hosting regular planning and status meetings.
• Track communication, updates, and changes within the event management system.
• Partner with Onsite Event Specialists by providing clear direction and reviewing event logistics to ensure objectives are met or exceeded.
• Schedule and lead pre‑con meetings for all events; manage meeting room calendars and audit Executive Business Center spaces to ensure readiness.
• Oversee event team storage, inventory, swag, and event supply management.

Conoscenze

Event planning

Client relationships

Communication skills

Time management

Agile environment

Formazione

Bachelor's degree

Strumenti

G-Suite

Descrizione del lavoro

Where Human Connection Fuels Possibility

At Maritz, decades of innovation and perseverance have built more than just a strong reputation - they've shaped a culture where human connection and collaboration are at the heart of everything we do.

Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource.

Maritz helps companies achieve their business goals by inspiring people to perform their best. We design experiences, incentives, and recognition programs that spark action and deliver measurable impact.

And we've brought this human-first design inward - intentionally building teams that care for each other and collaborate powerfully. In our most recent employee survey, nearly 90% of respondents said that their managers care about their concerns and 82% said they feel genuinely appreciated. We know that when employees feel seen, supported, and celebrated for who they are, they thrive and so does our business.

That's why we've created a flexible, environment that empowers you to do your best work without sacrificing what matters most to you. In fact, in that same survey, nearly 90% of respondents said they have the flexibility they need to balance work and personal life and nearly 80% said Maritz does a great job prioritizing employee well being.

We have a passion for excellence and genuine care for the people making it possible.

The Event Manager III is the primary client point of contact for assigned meetings and events onsite at the client's campus. Manages meetings and events through the implementation of strategy, delivery of objectives and execution of logistics, while effectively working with clients. Responsible for coordination of all program planning, while providing unparalleled levels of customer service on all events. Works closely with clients to understand and meet program objectives/outcome.

What You'll Be Doing

• Support the client Product Area with planning, strategy, and delivery of their annual event calendar, including event design, budgeting, content development, and production needs.


• Serve as the Product Area Brand Ambassador for events; lead and participate in Product Area meetings as required.


• Execute large‑scale, high‑complexity, executive‑level events (2,500+ attendees).


• Lead the New Hire Series, overseeing structure, design, content, communication strategy, and management of third‑party vendors, catering, production, and onsite execution.


• Serve as the primary point‑of‑contact for event hosts, providing consultative planning support throughout the event lifecycle.


• Work closely with service partners (Catering, Facilities, Technology & AV, Executive Production, Security, Transportation, Janitorial) to deliver high‑quality event services.


• Outline deliverables, complete project timelines, event workbooks, and communication plans while ensuring accurate and timely execution of all event details.


• Coordinate and attend site inspections; maintain proactive, positive communication with clients, hosting regular planning and status meetings.


• Track communication, updates, and changes within the event management system.


• Partner with Onsite Event Specialists by providing clear direction and reviewing event logistics to ensure objectives are met or exceeded.


• Schedule and lead pre‑con meetings for all events; manage meeting room calendars and audit Executive Business Center spaces to ensure readiness.


• Oversee event team storage, inventory, swag, and event supply management.

What You'll Bring

• Bachelor's degree required.


• 4-6 years of experience in meeting/event planning (corporate, association, incentives, convention services, or similar).


• Strong knowledge of event/program management, including budgeting and project planning.


• Demonstrated success developing and maintaining strong client relationships.


• Ability to thrive in a fast‑paced, agile environment and manage multiple events simultaneously.


• Professional written and verbal communication skills.


• Strong computer skills, including G‑Suite tools and the ability to learn new technology quickly.

Nice To Have

• Experience executing large‑scale executive events (2,500+ attendees).


• Background supporting corporate Product Area events or major onboarding programs.


• Experience managing event inventory, VIP logistics, or multi‑room venue operations.

Working Logistics & Things You Should Know

This is an Onsite/Hybrid role depending on client/venue requirements.

Travel requirements: Minimal , primarily for onsite support as needed.

The total compensation range for this position is $90,000-$105,000, determined based on experience and qualifications. Compensation for internal candidates will be reviewed in accordance with our internal compensation practices.

DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all dutie