Meeting & Event Manager

MPI San Diego Chapter (MPISD); Elkhart Lake (WI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid time off

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Resort-wide discounts

Flexible scheduling

Opportunities for advancement

Job summary

The Osthoff Resort & Spa in Elkhart Lake, WI seeks a Meeting & Event Manager to drive group catering opportunities, including weddings, and optimize revenue through strategic event execution on-site.

This role coordinates across the banquet department and resort operations to deliver warm, hospitable service in a fast-paced environment, ensuring events run smoothly and meet client expectations.

Qualifications

• Minimum 2 years’ experience in event planning or conference services.
• Excellent organizational, communication, and problem-solving skills.
• Proficient in event management software and Microsoft Office.
• Ability to work independently and as part of a team.
• Detail-oriented, proactive with strong leadership abilities.
• Flexible schedule including some weekends and evenings.
• Ability to learn quickly and accurately.

Responsibilities

• Handle catering inquiries via phone, walk-ins, and emails and finalize group, catering and in-house business.
• Serve as the main contact for weddings and coordinate all event details with couples, tastings, rehearsals, ceremonies, receptions, and vendors.
• Develop and implement comprehensive catering agreements and estimates.
• Create BEOs (Banquet Event Orders) and secure signatures within required timelines.
• Prospect and network for new catering opportunities; track leads in Delphi.
• Maintain accurate and organized catering sales files and notes.
• Communicate service needs to other departments and distribute resumes to resort teams.
• Collaborate with departments to help clients execute their event visions and drive revenue.
• Identify upselling opportunities to maximize revenue from each group.
• Recommend areas for profit improvement to the Director and support marketing to attract event business.
• Ensure bookings meet revenue plans with healthy space ratios.
• Design, develop, and sell creative catered events and design room layouts for clients.
• Assist the sales team with estimates or site inspections to close group business.
• Maintain knowledge of market trends, customers, and competition and complete required reporting.
• Conduct walk-in tours and pre-con meetings, attend management meetings as needed.
• Perform tasks supporting client schedules and revenue achievement, including night or weekend appointments.
• Build relationships and provide exemplary customer service to drive satisfaction and loyalty.
• Complete other duties as assigned by resort leaders.
• Dissemination of the resort’s values, mission, vision and culture.

Skills

Organizational skills

Communication skills

Problem-solving

Event management software

Microsoft Office

Time management

Education

HS Diploma/Equivalent

Job description

Job Title

Meeting & Event Manager

Company

The Osthoff Resort & Spa

Location

Elkhart Lake, Wisconsin, United States (on-site)

Job Type

Full Time

Salary

$55,000.00 - $75,000.00

Experience

1-2 Years

Education

H.S. Diploma/Equivalent

Salary Type

Yearly Salary

Job Function

Meeting/Event Planner

Description

As a Meeting and Event Manager, you will be pivotal in driving and detailing group catering opportunities, including weddings, ensuring maximum utilization of event spaces and optimizing revenue to exceed resort targets. It is necessary to thrive in a fast-paced environment. This role involves coordinating service across the banquet department and the resort. Upholding high productivity levels while delivering warm, hospitable, and enthusiastic service is essential. This role ensures all aspects of events run smoothly and efficiently, meeting the specific needs and expectations of clients.

Duties And Responsibilities

• Handle and convert inquiries for catering via phone calls, walk-ins, and emails.
• Finalize and meticulously detail all group, catering, and in-house business.
• Serves as the main contact and coordinator for weddings. Coordinates with wedding couples for all events, including tasting, rehearsal, ceremony, reception details, and vendor arrangements.
• Develop and implement comprehensive catering agreements and estimates.
• Create BEOs (Banquet Event Orders) and obtain proper signatures and guarantees within required timelines.
• Prospect and network for new catering opportunities; track leads in Delphi.
• Maintain accurate and organized catering sales files and notes.
• Communicate service needs to other departments, including creating Resumes for each group to distribute to resort departments.
• Collaborate with other departments to assist clients in executing their event visions.
• Identify upselling opportunities to maximize revenue from each group.
• Recommend areas for profit improvement to the Director.
• Collaborate with the resort marketing team to attract event business.
• Ensure bookings are properly placed with a healthy space ratio to meet or exceed revenue plans.
• Design, develop, and sell creative catered events.
• Design room layouts for prospective or booked clients as needed.
• Assist the sales team with estimates or site inspections to help secure group business.
• Maintain knowledge of market trends, customers, and competition.
• Complete any required reporting.
• Conduct walk-in tours and pre-con meetings as needed.
• Attend management meetings as needed.
• Perform tasks and projects supporting client schedules and revenue achievement, including night or weekend appointments when necessary.
• Build relationships and provide exemplary customer service to drive satisfaction and loyalty.
• Complete other duties as assigned by resort leaders.
• Dissemination of the resort’s values, mission, vision and culture.

Qualifications

• Experience: Prefer a minimum of 2 years’ experience in event planning or conference services, with a proven track record of managing events.
• Skills: Exceptional organizational, communication, and problem-solving skills. Proficiency in event management software and Microsoft Office Suite. Ability to work independently and as part of a team. Proficient in using time management tools and techniques to optimize productivity.
• Attributes: Detail-oriented, proactive, and capable of handling multiple tasks simultaneously. Strong leadership abilities and a customer-focused, positive attitude. Capable of managing and addressing pressure with a solution-oriented mindset and positive attitude.
• Polished personal presentation with a warm, confident demeanor.
• Flexibility to work a varied schedule to meet client needs and provide office coverage. This will include some weekends and evenings.
• Ability to learn quickly and accurately.

Benefits

• Competitive pay and a comprehensive benefits package, including paid time off, medical, dental, and vision insurance, a 401(k) with company match, resort-wide discounts, and more.
• Flexible scheduling and opportunities for advancement.

Why Work at The Osthoff Resort & Spa?

At The Osthoff Resort & Spa, we believe exceptional guest experiences start with an exceptional team. We foster a supportive, welcoming culture where employees are valued, encouraged, and empowered to grow. Team members enjoy competitive pay and a comprehensive benefits package, including paid time off, medical, dental, and vision insurance, a 401(k) with company match, resort-wide discounts, and more. Flexible scheduling and opportunities for advancement make it easy to build a rewarding career while maintaining balance. Here at The Osthoff, you're more than an employee—you’re part of a team that takes pride in creating memorable experiences for our guests.

Equal Employment Opportunity

The Osthoff Resort & Spa is an Equal Employment Opportunity Employer.

About Us

Located in the charming lakeside village of Elkhart Lake, The Osthoff Resort & Spa offers an elevated and inviting atmosphere with world-class accommodation, exceptional dining, and a range of leisure activities. With a focus on personalized service and creating lasting memories, the resort is a cherished destination for those seeking relaxation, adventure, and a true Wisconsin getaway. Surrounded by natural beauty, rich history, and a vibrant sense of community, our team enjoys a setting that feels both inspiring and welcoming year-round. Whether you're seeking professional growth, meaningful connections, or a better quality of life, The Osthoff offers the chance to be part of a respected hospitality team dedicated to creating memorable experiences in an extraordinary location.

Job ID

Job ID: 86312457