Meeting & Event Manager

Nlcamerican; Wisconsin; Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive pay

Medical, dental, and vision insurance

Paid time off

401(k) with company match

Resort-wide discounts

Flexible scheduling

Job summary

The Osthoff Resort & Spa is seeking a Meeting and Event Manager to drive catering opportunities and maximize revenue for weddings and events. You will coordinate across banquet and resort teams, ensuring exceptional service and flawless event execution.

Responsibilities include managing inquiries, detailing group bookings, preparing BEOs, and collaborating with the marketing team to attract event business. A focus on upselling and client satisfaction is essential to success.

Qualifications

• 2+ years of experience in event planning or conference services.
• Strong organizational, communication, and problem-solving skills.
• Proficient in event management software and Microsoft Office Suite.
• Ability to work independently and as part of a team.

Responsibilities

• Handle and convert inquiries for catering via phone, walk-ins, and emails.
• Finalize and detail all group, catering, and in-house business.
• Coordinate with weddings for tastings, rehearsals, ceremonies, receptions, and vendor arrangements.
• Develop catering agreements and estimates; create BEOs with signatures and guarantees.

Skills

Event planning

Organizational skills

Communication

Problem-solving

Time management

Leadership

Customer focus

Teamwork

Tools

Event management software

Microsoft Office

Job description

Meeting and Event Manager

Job Purpose

As a Meeting and Event Manager, you will be pivotal in driving and detailing group catering opportunities, including weddings, ensuring maximum utilization of event spaces and optimizing revenue to exceed resort targets. It is necessary to thrive in a fast-paced environment. This role involves coordinating service across the banquet department and the resort. Upholding high productivity levels while delivering warm, hospitable, and enthusiastic service is essential. This role ensures all aspects of events run smoothly and efficiently, meeting the specific needs and expectations of clients.

Duties and Responsibilities

• Handle and convert inquiries for catering via phone calls, walk-ins, and emails.
• Finalize and meticulously detail all group, catering, and in-house business.
• Serves as the main contact and coordinator for weddings. Coordinates with wedding couples for all events, including tasting, rehearsal, ceremony, reception details, and vendor arrangements.
• Develop and implement comprehensive catering agreements and estimates.
• Create BEOs (Banquet Event Orders) and obtain proper signatures and guarantees within required timelines.
• Prospect and network for new catering opportunities; track leads in Delphi.
• Maintain accurate and organized catering sales files and notes.
• Communicate service needs to other departments, including creating Resumes for each group to distribute to resort departments.
• Collaborate with other departments to assist clients in executing their event visions.
• Identify upselling opportunities to maximize revenue from each group.
• Recommend areas for profit improvement to the Director.
• Collaborate with the resort marketing team to attract event business.
• Ensure bookings are properly placed with a healthy space ratio to meet or exceed revenue plans.
• Design, develop, and sell creative catered events.
• Design room layouts for prospective or booked clients as needed.
• Assist the sales team with estimates or site inspections to help secure group business.
• Maintain knowledge of market trends, customers, and competition.
• Complete any required reporting.
• Conduct walk-in tours and pre-con meetings as needed.
• Attend management meetings as needed.
• Perform tasks and projects supporting client schedules and revenue achievement, including night or weekend appointments when necessary.
• Build relationships and provide exemplary customer service to drive satisfaction and loyalty.
• Complete other duties as assigned by resort leaders.
• Dissemination of the resort's values, mission, vision and culture.

Qualifications

• Experience: Prefer a minimum of 2 years' experience in event planning or conference services, with a proven track record of managing events.
• Skills: Exceptional organizational, communication, and problem-solving skills. Proficiency in event management software and Microsoft Office Suite. Ability to work independently and as part of a team. Proficient in using time management tools and techniques to optimize productivity.
• Attributes: Detail-oriented, proactive, and capable of handling multiple tasks simultaneously. Strong leadership abilities and a customer-focused, positive attitude. Capable of managing and addressing pressure with a solution-oriented mindset and positive attitude.
• Polished personal presentation with a warm, confident demeanor.
• Flexibility to work a varied schedule to meet client needs and provide office coverage. This will include some weekends and evenings.
• Ability to learn quickly and accurately.

This position offers an exciting opportunity to work in a dynamic team environment, leading the successful execution of events. If you have a passion for event planning or hospitality, and a commitment to excellence.

Why Work at The Osthoff Resort & Spa?

At The Osthoff Resort & Spa, we believe exceptional guest experiences start with an exceptional team. We foster a supportive, welcoming culture where employees are valued, encouraged, and empowered to grow. Team members enjoy competitive pay and a comprehensive benefits package, including paid time off, medical, dental, and vision insurance, a 401(k) with company match, resort-wide discounts, and more. Flexible scheduling and opportunities for advancement make it easy to build a rewarding career while maintaining balance. Here at The Osthoff, you're part of a team that takes pride in creating memorable experiences for our guests.

The Osthoff Resort & Spa is an Equal Employment Opportunity Employer.

About Us

Located in the charming lakeside village of Elkhart Lake, The Osthoff Resort & Spa offers an elevated and inviting atmosphere with world-class accommodation, exceptional dining, and a range of leisure activities. With a focus on personalized service and creating lasting memories, the resort is a cherished destination for those seeking relaxation, adventure, and a true Wisconsin getaway. Surrounded by natural beauty, rich history, and a vibrant sense of community, our team enjoys a setting that feels both inspiring and welcoming year-round. Whether you're seeking professional growth, meaningful connections, or a better quality of life, The Osthoff offers the chance to be part of a respected hospitality team dedicated to creating memorable experiences in an extraordinary location.