Meeting Coordinator

Unbridled; St. Louis (MO); On-site; USD 49,000 - 51,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401k with match

PTO 4 weeks

Job summary

Unbridled is seeking a talented Meeting Coordinator to manage attendee registration and support Program Managers. You will handle registration and housing, create attendee reports, and maintain exceptional client communication throughout the event lifecycle.

The role requires 1–2+ years in office/hospitality/event planning, strong Cvent skills, and excellent Excel/Outlook capabilities. Willingness to travel and represent Unbridled is essential.

Qualifications

• 1–2+ years in a professional office, hospitality, or event planning role.
• Proficiency with registration software such as Cvent.
• Excellent Computer Skills – Excel, Word, Outlook.
• Detail-oriented and enjoys problem solving.
• Effective, professional business communication – written, spoken, presentations.
• Comfort working directly with client contacts during all planning phases.
• Superior customer service skills.
• Quick learner, organized, able to apply new concepts quickly.
• Ability to travel to client programs and represent Unbridled.

Responsibilities

• Manage multiple ongoing projects and meet deadlines.
• Collaborate with Project Managers on pre-planning, reporting, and logistics details.
• Communicate professionally with attendees via email, phone, or in person.
• Handle program registration and housing management and ensure accuracy.
• Test and manage after-launch program websites and registrations (Cvent).
• Create attendee reports for Accounts/Program Managers and clients.
• Quality check hotel rooming lists and air manifests pre- and post-event.
• Provide accurate program reconciliations and reporting.
• Travel onsite to support attendee management and housing needs.

Skills

Office experience

Event planning

Cvent

Microsoft Office

Attention to detail

Client communication

Customer service

Travel readiness

Education

Bachelor's Degree

Tools

Cvent

Job description

At Unbridled, people matter. While we embrace AI as a tool to help us work smarter, we don’t use it to screen resumes or to conduct interviews on our behalf. Applications are reviewed by a real person on our team, and every interview is conducted by a real person(s). We believe every candidate deserves an authentic, respectful hiring experience.

OurCompany

Unbridled is an event management, production, and creative agency delivering intentionally crafted events through our customer-focused approach to creative design, attendee management, program logistics, production, and travel. We believe that in an unbridled atmosphere, talented people are unleashed to imagine and intentionally craft solutions and services that amaze our customers. Our values drive everything we do...and differentiate the Unbridled Brand. We collaborate in each other's destiny, foster a culture of authenticity, and are a business of radical generosity. It's part of why we have a 99% client retention and less than 15% annual employee turnover. You will thrive at Unbridledbecausewe focus on relationships, keep clients first, and put people before process.

Job Description

Unbridled is looking for a talented individual to manage attendee registration and provide support to Program Managers for assigned meetings. The qualifiedMeetingCoordinator should have excellent communication (both written and oral) and internal and external customer service skills. The individual should be self-motivated, committed, and a dedicated team player. Strong organizational and time management skills combined with flexibility and the ability to adjust priorities arerequiredfor success in this position. Applicants who are willing to go the extra mile and build a long-lasting career in meeting planning with a company that will offer you opportunities to thrive are desired!

Successful candidates will have the following:

• 1 - 2+ years of experience in a professional office environment, hospitality industry, or event planning role or internship
• Proficiencyand knowledge with registration software such as Cvent preferred but notrequired
• Excellent Computer Skills – Microsoft Office - Excel, Word, Outlook
• Detail-oriented and enjoys problem solving
• Effective, professional business communication skills – written, spoken, and presentation
• Comfort level and required professionalism to work directly with client contacts during all phases of the planning and execution of their meetings
• Superior customer service skills
• Quick learner, organized, and ability to apply new concepts to future tasks
• Ability to travel to client programs and confidently represent Unbridled and our clients

What you would be doing at Unbridled:

• Bachelor's Degree
• Manage multiple ongoing projects simultaneously while adhering to deadlines
• Collaborate with Project Managers on pre-planning,reporting, andlogisticsdetails
• Communicate professionally with attendees (email, phone, in-person)
• Program registration and housing management
  • Test and manage after launch,program websitesutilizingregistration software(Cvent)
  • Create and provide attendee reports for Account and Program Managers and clients
  • Crosscheck and quality control of hotel rooming lists and air manifests pre-and post-event
  • Communicate directly with attendees(email, phone, in person)
  • Accurately review and adhere to hotel contract terms
  • Manage communication andaccuratereports with Hotel Housing Coordinator
  • Provideaccurateprogram reconciliations
• Data management and reporting
• Crosscheck and quality control of air manifests pre-and post-event
• Provide outstanding client service always, even under stress
• Proofread emails, websites, and spreadsheets on a regular basis
• Travel onsite to execute attendee managementand housingneeds
• Embody the Unbridled brand and culture, including character, change, credibility, and community

Comprehensive Benefit Package

Unbridled provides a comprehensive benefits package to all Unbridled employees, as well as other perks and work-life integration. The package includes:

• Salary Range: $49K - $51K
• Health & Dental Insurance
• Vision Insurance, FSA & HSA Plan Options
• Life, Short-Term & Long-Term Disability Insurance
• 401k Plan with Discretionary Company Match
• Employee Loan Program
• Generous PTO Including:
  • 4 Weeks of PTO/Sick Leave
  • 7 Holidays
  • 3 Floating Holidays
  • Flex Holiday Week
  • 3 Days Community Service Leave
• Milestone Anniversaries & Sabbaticals
• PTO Exchange Program
• Paid Family & Medical Leave
• Monthly Parking Pass
• Professional Therapy Benefits
• Voluntary Pet Insurance
• Cell Phone Allowance

In addition to our extensive benefits packageand the ability to take up to 37 days of paid time off per year, we also offer things like a company advocate program for new hires, wellness days, company social events, awards to empower employees to recognize colleagues, and more. We also have monthly Friday Forums where employees have a chance to hear from different members of the company regarding important updates and communications.

AN UNBRIDLED COMMUNITY TAKES ALL KINDS

We hire top talent from various backgrounds and intentionally cultivate a workplace of belonging where every team member is celebrated for who they are and where differing perspectives are valued. We are committed to creating a diverse, caring community where everyone can feel like they belong, no matter their race, ethnicity, religion, age, gender, sexual orientation, or ability. Come “Be you” with us.

Wage differential is based on seniority, merit, geographic location, education, training and experience. Talk with your recruiter to learn more. There is no application deadline for this position. Unbridled provides reasonable accommodation and/or modification to disabled individuals to assist in the application process. Any individual requiring accommodation/modification to complete this application should contact us at [e-mail].