Attendee Experience & Meeting Logistics Coordinator

Unbridled; St. Louis (MO); On-site; USD 49,000 - 51,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401k with match

PTO 4 weeks

Job summary

Unbridled is seeking a talented Meeting Coordinator to manage attendee registration and support Program Managers. You will handle registration and housing, create attendee reports, and maintain exceptional client communication throughout the event lifecycle.

The role requires 1–2+ years in office/hospitality/event planning, strong Cvent skills, and excellent Excel/Outlook capabilities. Willingness to travel and represent Unbridled is essential.

Qualifications

• 1–2+ years in a professional office, hospitality, or event planning role.
• Proficiency with registration software such as Cvent.
• Excellent Computer Skills – Excel, Word, Outlook.
• Detail-oriented and enjoys problem solving.
• Effective, professional business communication – written, spoken, presentations.
• Comfort working directly with client contacts during all planning phases.
• Superior customer service skills.
• Quick learner, organized, able to apply new concepts quickly.
• Ability to travel to client programs and represent Unbridled.

Responsibilities

• Manage multiple ongoing projects and meet deadlines.
• Collaborate with Project Managers on pre-planning, reporting, and logistics details.
• Communicate professionally with attendees via email, phone, or in person.
• Handle program registration and housing management and ensure accuracy.
• Test and manage after-launch program websites and registrations (Cvent).
• Create attendee reports for Accounts/Program Managers and clients.
• Quality check hotel rooming lists and air manifests pre- and post-event.
• Provide accurate program reconciliations and reporting.
• Travel onsite to support attendee management and housing needs.

Skills

Office experience

Event planning

Cvent

Microsoft Office

Attention to detail

Client communication

Customer service

Travel readiness

Education

Bachelor's Degree

Tools

Cvent

Job description

Unbridled is seeking a talented Meeting Coordinator to manage attendee registration and support Program Managers. You will handle registration and housing, create attendee reports, and maintain exceptional client communication throughout the event lifecycle.

The role requires 1–2+ years in office/hospitality/event planning, strong Cvent skills, and excellent Excel/Outlook capabilities. Willingness to travel and represent Unbridled is essential.