Medical Training Program Administrator

Davita Inc.; Baltimore (MD); Hybrid; USD 48,000 - 85,000; Full time

Job summary

A leading organization seeks a Medical Training Program Administrator to oversee education and training programs in genetics, ensuring compliance with accreditation standards. The role involves managing administrative operations, credentials, and educational curriculums while liaising with multiple training programs. Candidates must possess strong communication and problem-solving skills, alongside a Bachelor's degree and administrative experience.

Benefits

Total rewards package including health and retirement benefits

Qualifications

• Bachelor's Degree and four years of related administrative experience.
• Advanced degree preferred.

Responsibilities

• Oversee daily operation and administration of training programs.
• Monitor and maintain compliance with ACGME and RRC's regulations.

Skills

Communication

Problem-solving

Organizational Skills

Education

Bachelor's Degree

Advanced Degree

Job description

The Department of Genetic Medicine is seeking a Medical Training Program Administrator to oversee their Education and Training programs which include five separate clinical Accreditation Council for Graduate Medical Education (ACGME)-approved programs: i) a categorical Medical Genetics residency and fellowship program which also involves a collaboration with a similar NIH/NHGRI Medical Genetics Fellowship Program; and ii) four combined residency programs with Pediatrics, Internal Medicine, Maternal Fetal Medicine (MFM), and Reproductive Endocrinology and Infertility (REI). Additionally, there are two ACGME-approved laboratory genetics training programs: one in Biochemical genetics and one in Laboratory Genetics and Genomics (LGG) which includes cytogenetics and molecular genetics. The primary responsibilities of the Medical Training Program Administrator include: (1) overseeing daily operation and administration of all of the above training programs; (2) maintaining training requirement and program accreditations by ACGME and the Resident Review Committee (RRC); (3) assisting in the development and implementation of state-of-the-art medical education activities for these programs; and (4) overseeing credentialing for clinical trainees, research fellows, and other learners as needed.

Specific Duties & Responsibilities

• Oversee daily operation and administration of the training programs; schedule, manage, and evaluate all clinical and research rotations and related educational activities for residents.
• Oversee all aspects of appointments and credentialing for the department.
• Serve as the first line of contact to the Johns Hopkins training programs and coordinate training needs with the Medical Genetics Fellowship program at NHGRI.
• Facilitate and manage yearly resident recruitment - collaborate with NHGRI, screen applications and personal statements.
• Organize and develop orientation for new residents, students, and fellows - including registration for clinical access, payroll, and clinical course work.
• Assist in program budget planning and financial management.
• Electronically maintain all information and documents on the DGM drive.
• Monitor and maintain data programs (E-value, etc) for upgrades and enhancements; provide recommendations to the program director. Process payroll and employment transaction for learners in HRIS system (Employment Actions/SAP). Ensure post-doc and resident learners are hired, terminated, and receive salary increases in the system timely and accurately.
• Assist with the development and implementation of a systematic process to evaluate the quality of training and education (clinical and non-clinical).
• Monitor and ensure compliance of residents and the training programs with ACGME and RRC's regulations and requirement; Maintains compliance with national organizations and reports program information to these organizations.
• Reviews fellowship appointment paperwork from Medical Staff Office, Post Doc Office and the DGM for accuracy completeness prior to submission for Director's sign-off.
• Liaison between the DGM, JHU Postdoctoral Office and the JHU International Office for all Visa matters within the department.
• Ensures that the DGM follow appropriate departmental policies and procedures related to executing the credentialing processes in accordance with JHH and JHU School of Medicine policies, government regulations and JCAHO guidelines.
• Assist with the design and development of educational curriculum for all four Johns Hopkins training programs.
• Assist in the development of collaborative training with the Medical Genetics Fellowship program at NHGRI.
• Monitors progress of credentials verification by MSO staff to meet required start date. Assists MSO liaison in credentialing "urgent" appointments. Assists MSO by obtaining missing components of credentials file.
• Complete program survey and organize yearly program evaluation and supervisors' meeting.
• Assist in the implementation of educational courses, lectures, programs, and tools for the training programs, in charge of maintenance for a teaching database with relevant education materials.
• Acts as a liaison with outside institutions and outside rotation site personnel regarding rotating trainees.
• Works with the clinical competency committee to collect and analyze data for biannual review and data input to ACGME database and ensure full compliance with ACGME requirements.
• Complies with reporting requirements of the University and ACGME.
• Informs and coordinates the DGM personnel about credentialing policies and procedures for research fellows, rotators, observers, trainees, moonlighters, clinical staff and clinical faculty.
• Ensures that the DGM divisions follow the JHH Medicine Administration and the School of Medicine policies for fellowship, moonlighting, and contract physician appointments, as well as reciprocity review, for the Chairman's Office.
• Oversees annual fellowship and reappointment process for JHU and submits appropriate documentation to Registrar annually.
• Interacts with fellows, trainees to meet application requirements. Obtains primary source degree verification. Submits completed application and required documents to SOM Registrar's Office, Hospital, or International Office.
• Advises applicants, sponsoring faculty, various administrative staff of status of appointments throughout process and when approval is obtained.
• Screens credentials file prior to submission to MSO liaison. Alert HR Manager about concerns in file. Flags non-standard delineation of privilege forms. Anticipates questions and works with applicant and Director to resolve potential issues prior to submission.
• Prepares in final form appropriate appointment request forms for all new appointments, reappointments, termination and changes to fellows/trainees. Obtains signature by Director or his designee and submits to JHU Registrar's Office
• Attends JHH Medical Staff Department Coordinator Meetings. Serve as a liaison to Departmental Director and Clinical Director with respect to guidelines or procedures set forth by the JHH or JHU Registrar's Offices. Attends other meetings as needed.

Special Knowledge, Skills, and Abilities

• The program administrator is expected to,
• Demonstrate excellent communication and interpersonal skills to work with all levels of staff.
• Possess great problem-solving and management skills to work on multiple projects simultaneously.
• Be highly organized and detail-orientated to function efficiently in an academic environment
• Demonstrate the ability to represent the program effectively and professionally.
• Be highly motivated and interested in program building and residency education.
• Show good work ethics and utilize constructive criticism to improve own work performance.

Minimum Qualifications

• Bachelor's Degree.
• Four years related administrative experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Advanced Degree.

Classified Title: Medical Training Program Administrator
Role/Level/Range: ACRP/03/MC
Starting Salary Range: $48,000 - $84,100 Annually ($66,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F, 8:30 to 5pm
FLSA Status:Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Genetics Institute of Gen Medicine
Personnel area: School of Medicine

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEOis the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [e-mail]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine.The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.