Medical Support Assistant (Advanced)

US-Department-of-Veterans-Affair; Waco (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

The U.S. Department of Veterans Affairs' Central Texas Health Care System is seeking a Medical Support Assistant (Advanced) in Imaging Service.

The role supports Radiology/Nuclear Medicine Service Line across Austin, Temple and Waco, TX, coordinating appointments, patient flow and care coordination within an interdisciplinary team. As an MSA (Advanced), you will work in a collaborative setting, handle complex scheduling, and communicate with patients and medical staff to ensure timely access to

Qualifications

• U.S. Citizenship is required.
• Education: High school diploma, GED, or equivalent.
• English language proficiency in speaking and writing.
• Experience: 1 year specialized experience per GS-6 level (as applicable).

Responsibilities

• Coordinate and manage appointment scheduling and related administrative tasks.
• Enter and verify patient demographics and insurance information.
• Assist with transfers, referrals, and coordination of care across services.
• Maintain patient flow and support communication among clinicians.

Skills

Collaboration across disciplines

Prioritization & organization

Communication (verbal & written)

Healthcare process knowledge

Medical terminology

Education

High school diploma / GED or equivalent

Job description

This position is in the VA Central Texas Health Care System (CTXVHCS), Diagnostic Imaging Service, and serves Austin, Temple and Waco, TX. The incumbent serves as a Medical Support Assistant (Advanced) in Imaging Service. The MSA (Advanced) works collaboratively in an interdisciplinary coordinated care delivery model within the Radiology/Nuclear Medicine Service Line.

Basic Requirements

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• Experience. No experience required.
• Education. High school diploma, General Education Development equivalency certificate, or proficiency certificate from a State or territorial- level Board or Department of Education.
• Licensure/Certification/Registration. None
• Physical Requirements. See VA Directive and Handbook 5019, Employee Occupational Health Service for requirements. See VA Directive and Handbook 5019, Employee Occupational Health Service for requirements.
• English Language Proficiency. Candidates must be proficient in spoken and written English in accordance with 38 U.S.C. § 7403(f).

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grade Determinations

GS-06:

Experience. One (1) year of specialized experience equivalent to the GS-05 grade level. Examples of experience may include, but not limited to: scheduling, canceling, re-scheduling patient appointments and/or consults; entering no-show information; monitoring appointment requests from multiple electronic sources; participating in huddles with other MSAs and/or clinic staff to determine the daily needs of the clinic, monitoring both inpatient and outpatient appointments in areas of responsibility; verifying and updating demographics and insurance information when patients check-in for appointments; coordinate administrative functions relating to emergency and non-emergency transfers to other VA facilities or private hospitals and determines appointment type based on the patient's eligibility status (i.e., TRICARE, sharing agreements, collaterals, research patient, VA employee, etc.).

Demonstrated Knowledge, Skills, and Abilities

• Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g. medical doctors, nurse practitioners, physician assistants, psychologists, psychiatrists, social workers, clinical pharmacists, and nursing staff) to accomplish team goal setting to ensure medical care to patients is met. Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g. medical doctors, nurse practitioners, physician assistants, psychologists, psychiatrists, social workers, clinical pharmacists, and nursing staff) to accomplish team goal setting to ensure medical care to patients is met.
• Ability to independently set priorities and organize work to meet deadlines, ensuring compliance with established processes, policies, and regulations.
• Ability to communicate tactfully and effectively, electronically, by phone, in person, and in writing, with internal and external customers. This may include preparing reports in various formats and presenting data to various organizational levels, as well as resolving patient concerns.
• Advanced knowledge of the technical health care process (including, but not limited to, scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals) as it relates to access to care.
• Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow, and patient support care administrative functions to include, but not limited to appointment cycles, outside patient referrals, follow-up care, overbooking, provider availability, etc.
• Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians.

Preferred Experience:

• One or more years' experience scheduling and submitting notes in CPRS
• Experience scheduling imaging exams a plus
• Experience pulling reports-pendings, holds, scheduled
• Experience with Cisco Jabber and managing multiple concurrent calls
• Experience in data tracking via Excel/Access Database

Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

The full performance level of this vacancy is GS-06.

Physical Requirements:

The work is sedentary. Some work may require movement between offices, hospitals, warehouses, and similar areas for meetings and to conduct work. Work may also require walking/standing, in conjunctions with travel to and attendance at meetings and/or conferences away from the work site. Incumbent may carry and lift light items weighing less than 15 pounds.