Medical Support Assistant (Advanced)

U.S. Department of Veterans Affairs; Tampa (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

The Advanced Medical Support Assistant (AMSA) at the James A. Haley VA Medical Center in Tampa, Florida, provides expert administrative support for the Diagnostic Imaging Service within an interdisciplinary team.

Candidates must meet basic requirements including U.S. citizenship, high school education, and English proficiency, with qualifications spanning scheduling, terminology, and patient service. This role is on-site with standard weekdays and occasional evenings/weekends.

Qualifications

• United States citizenship required.
• Education: high school diploma or equivalent.
• English language proficiency required.
• GS-6 requires one year of experience at GS-5 level.
• Advanced knowledge of medical terminology for clinical communication.
• Scheduling medical appointments in a clinical setting.

Responsibilities

• Schedule, cancel, and reschedule patient appointments and/or consults.
• Ensure referrals to Community for Care meet criteria.
• Coordinate imaging orders and educate patients on policy and procedure.
• Collaborate in an interdisciplinary coordinated care delivery model within Imaging Service.
• Enter imaging data into the EMR and maintain daily schedules.
• Communicate with physicians, supervisors, leads and staff to facilitate care.

Skills

Medical terminology

Scheduling

Communication

Customer service

Team collaboration

Data entry

Interdisciplinary coordination

Education

High school diploma

GED equivalency

Official college transcript

Tools

Electronic health records

Scheduling systems

Report generation

Job description

Summary

The Advanced Medical Support Assistant (AMSA) will perform administrative support duties for the Diagnostic Imaging Service at the James A. Haley VA Medical Center in Tampa - Florida. The Advanced MSA provides specialized and expert administrative patient support while working collaboratively in an interdisciplinary coordinated care delivery model.

Summary

The Advanced Medical Support Assistant (AMSA) will perform administrative support duties for the Diagnostic Imaging Service at the James A. Haley VA Medical Center in Tampa - Florida. The Advanced MSA provides specialized and expert administrative patient support while working collaboratively in an interdisciplinary coordinated care delivery model.

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements

• United States Citizenship: Be a citizen of the United States (U.S.)
• Non-citizens may be appointed when it is not possible to recruit qualified citizens according with VA Policy
• Experience: None
• Education: High school diploma OR high school transcript (unofficial or official) OR General Education Development equivalency certificate OR homeschooling completion OR proficiency certificate from a State or territorial-level Board or Department of Education OR college transcript (official)
• Licensure/Certification/Registration
• None Grandfathering Provision
• May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria)
• English Language Proficiency: MSAs must be proficient in spoken and written English in accordance with VA Handbook 5005 - Part II - Chapter 3 - Section A - paragraph 3.j
• Grade Determinations: Medical Support Assistant (Advanced) - GS-6 Experience: One year of experience equivalent to the GS-5 grade level that equips the candidate with the following: Operate computerized programs and systems in order to enter - modify - and retrieve sensitive medical and patient identifying information (PII) into or from electronic health records - scheduling systems - and/or reports
• Advanced knowledge of medical terminology specific to understand medical diagnosis and procedures sufficient to communicate clinical staff instructions to patients
• Schedule medical appointments in a clinical setting
• Work independently in the accomplishment of a wide variety of duties performing patient support work
• Communicate effectively and professionally in person - electronically - and/or by telephone - with internal and external customers
• Customer service with the ability to identify customer concerns - and refer to the appropriate staff - as necessary - to ensure a satisfactory resolution
• Demonstrated Knowledge - Skills - and Abilities (KSAs): Candidates must demonstrate all of the KSAs below: (1) Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g. - medical doctors - nurse practitioners - physician assistants - psychologists - psychiatrists - social workers - clinical pharmacists - and nursing staff) to accomplish team goal setting to ensure medical care to patients is met
• (2) Ability to independently set priorities and organize work to meet deadlines - ensuring compliance with established processes - policies - and regulations
• (3) Ability to communicate tactfully and effectively - electronically - by phone - in person - and writing - with internal and external customers
• This may include preparing reports in various formats and presenting data to various organizational levels - as well as resolving patient concerns
• (4) Advanced knowledge of the technical health care process (including - but not limited to) scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals as it relates to access to care
• (5) Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow - and patient support care administrative functions (to include - but not limited to) appointment cycles - outside patient referrals - follow-up care - overbooking - provider availability - etc
• (6) Advanced knowledge of medical terminology due to the technical nature of the language utilized by clinicians
• Preferred Experience: 2 years Experience in Medical Scheduling
• 1 year Experience in Radiology Scheduling
• Reference: For more information on this qualification standard - please visit https://www.va.gov/ohrm/QualificationStandards/
• The full performance level of this vacancy is GS-6. Physical Requirements: The Advanced Medical Support Assistant work is mostly sedentary
• however - some walking
• standing - and carrying light items are required
• Light filing - sometimes involving working close to the floor - is involved
• Wrist and back protection can be provided to minimize the risks associated with prolonged use of automated data processing equipment.

Duties

• Major duties include but are not limited to: Perform scheduling - canceling - re-scheduling of patient appointments and/or consults
• Must comply with VA Directives and regulations concerning scheduling - canceling and appointments to assure that they meet the criteria to include referring patients to the Community for Care
• Develop/maintain effective and efficient communication with the patient - interdisciplinary team - providers (providing coordination and timeliness of imaging orders in addition to providing education of policy and procedure)
• Works collaboratively in an interdisciplinary coordinated care delivery model within the individual sections of the Imaging Service
• As the subject matter experts - the Advanced MSA will provide input on all processes and policies to ensure a well-rounded approach is taken in are of expertise
• Record data into the electronic medical record involving all aspects of Imaging Service sections
• Utilize multiple computer software programs to document imaging data and produce established daily section schedules
• Expected to communicate with Physicians - Supervisors - Leads and other Allied Health Professional Staff in a clinical setting to assist in facilitating patient care
• Work Schedule: Monday - Friday - Day Shift - Variable - With Rotational weekend and evening assignments Telework: Not Available Virtual: This is not a virtual position
• Functional Statement #: 70606F Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized