Medical Support Assistant (Advanced)

U.S. Department of Veterans Affairs

Village of Northport (NY)

On-site

USD 54,000 - 71,000

Full time

2 days ago

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Benefits offered by this job

Paid time off

Federal health/vision/dental

Retirement plan

Job summary

The Advanced Medical Support Assistant position at Northport VA Medical Center within the Department of Veterans Affairs requires coordination of patient care, appointment management, and specialized administrative support across interdisciplinary teams. The role emphasizes patient confidentiality, efficient scheduling, and effective communication with clinicians and patients.

Salary ranges from $54,404 to $70,725 per year, with regular increases and federal benefits including time off and

Qualifications

No education substitution at the GS-6 grade level.

Responsibilities

Coordinating patient care, appointment management, and customer service, ensuring respectful, effective interactions.
Provides front-line independent assistance and coordination of care.
Uses specialized administrative judgment and clinical processes related to access to care across the service unit and external clinics.
Manages patient check-in across multiple clinics and supports clinic flow.

Job description

Department: Department of Veterans Affairs

The incumbent serves as an Advanced Medical Support Assistant for the Surgical Department located at Northport VA Medical Center. The Advanced Medical Support Assistant is responsible for a range of duties that typify the full-performance level, and which includes responsibility for interpreting and verifying provider orders in accordance with VHA National Scheduling Directive guidelines.

Key Responsibilities

Duties include but are not limited to: Coordinating patient care, appointment management, and customer service, always conducting oneself in a respectful, effective manner. Provides front-line independent assistance and coordination of care, addressing questions or concerns in a timely manner while providing excellence in customer service. Provides specialized and expert administrative patient support while working collaboratively in an interdisciplinary care delivery model.

Uses specialized administrative judgment and a wide range of clinical processes related to access to care across the service unit and external clinics. Facilitates any necessary follow-up independently to ensure satisfactory resolution, utilizing expertise in systems related to the delivery of interdisciplinary patient-coordinated care. Evaluates patient information to determine the appropriate care to be scheduled.

Exemplifies the ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines, and to communicate tactfully and effectively electronically, by phone, and in writing. May prepare reports in various formats and present data to various organizational levels.

Expertly utilizes all computerized programs and databases to enter, modify, and retrieve sensitive information and various data into or from the electronic medical record, scheduling systems, and/or reporting formats. Maintains patient confidentiality, both written and verbal, per HIPA A requirements. Demonstrates advanced knowledge of the associated medical terminology to effectively communicate with patients and members of the interdisciplinary team.

Works in a self-directed manner to accomplish team goals and ensure patient care needs are met. This includes independently setting priorities, coordinating the patient area, and any work assignments for areas within the department. Manages patient check-in across multiple clinics, ensuring accurate and timely processing of arrivals and coordinating with the care team to support smooth clinic flow.

Coordinates staffing coverage for the control clinic to ensure adequate administrative support and continuity of patient service. Work Schedule: Monday-Friday, 8:00 AM - 4:30 PM Recruitment/Relocation Incentives (Sign-on Bonus): Not authorized Permanent Change of Station (Relocation Assistance): Not authorized Pay: Competitive salary and regular salary increases.

When setting pay, a higher step rate of the appropriate grade may be determined after consideration of higher or unique qualifications or special needs of the VA (Above Minimum Rate of the Grade).

Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year) Selected applicants may qualify for credit toward annual leave accrual, based on prior [work experience] or military service experience. Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child.

Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66.

Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement) Telework: Not available Virtual: This is not a virtual position. Functional Statement #: 21Y82-A Permanent Change of Station (PCS): Not authorized

Requirements & Education

There is no education substitution at the GS-6 grade level.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $54404 – $70725/yr.

What is the application deadline?

Applications close on 2026-10-28.

Who is eligible to apply?

This position is open under the 'Public' hiring path.