Medical Support Assistant (Advanced)

Veterans Health Administration; Rock Hill (SC); On-site; USD 42,000 - 58,000; Full time

Job summary

Veterans Health Administration's Columbia VA Healthcare System in Rock Hill, SC seeks a Medical Support Assistant (Advanced) to support Patient Administration, facilitating efficient workflows for clinical staff across Primary Care and Specialty Clinics.

The role requires scheduling, data entry, and coordination with multiple disciplines to ensure timely access to care and smooth operations in the community-based clinics.

Qualifications

• Must be a U.S. citizen.
• Proficient in English (written and spoken).
• High school diploma or GED or equivalent.
• Ability to schedule, cancel and reschedule patient appointments.
• Knowledge of medical terminology.
• Ability to communicate with diverse clinicians and staff.

Responsibilities

• Schedule, cancel, and reschedule patient appointments and consults.
• Enter and verify patient demographics and insurance information at check-in.
• Monitor appointment requests from multiple electronic sources.
• Assist in huddles with clinic staff to determine daily needs and patient flow.
• Prepare reports and support office workflows for clinical staff.

Skills

Advanced healthcare knowledge

Interdisciplinary collaboration

Prioritization & organization

Clear written and verbal communication

Education

High school diploma or GED

Job description

The incumbent is assigned to the Patient Administration Section of the Business Office at the Columbia VA Healthcare System at Rock Hill, SC.Patient Administration is responsible for the administrative support of clinical services to include Primary Care and various Specialty Clinics located in the Community Based Outpatient Clinics. The goal of this position is to perform a variety of administrative duties that facilitate an effective workflow for the clinical staff.

Basic Requirements:

United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. English Language Proficiency: In accordance with 38 U.S.C. 7402(d), no person shall serve in direct patient care positions unless they are proficient in basic written and spoken English. Education: High school diploma, General Education Development equivalency certificate, or proficiency certificate from a State or territorial-level Board or Department of Education. May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria). Grandfathering Provision. Employees in VHA in this occupation, under a permanent, appropriate, and legal placement on the effective date of the qualification standard, are considered to have met all qualification requirements for the grade and/or assignment held, including positive education and registration/certification where applicable. For employees who do not meet all the basic or assignment-specific requirements in this standard but met the qualifications applicable to the position at the time they were appointed, the following provisions apply: Employees who are appointed on a temporary basis prior to the effective date of the qualification standard may not have their temporary appointment extended or be reappointed on a temporary or permanent basis until they fully meet the basic requirements of the standard. Employees retained in this occupation under this provision who subsequently leave the occupation lose protected status and must meet the full VA qualification standard requirements in effect at the time of reentry to the occupation. NOTE: This provision is not intended to regularize appointments/ placements. Grade Determinations: Medical Support Assistant (Advanced), GS-06 Experience: Must possess one year of creditable experience equivalent to the next lower grade (GS-05). Examples of creditable experience at the GS-05 level include but are not limited to: scheduling, canceling, re-scheduling patient appointments and/or consults; entering no-show information; monitoring appointment requests from multiple electronic sources; participating in huddles with other MSAs and/or clinic staff to determine the daily needs of the clinic, monitoring both inpatient and outpatient appointments in areas of responsibility; verifying and updating demographics and insurance information when patients check-in for appointments.

Demonstrated Knowledge, Skills, and Abilities

In addition to the experience above, the candidate must demonstrate all of the following KSAs (must be clearly demonstrated in your resume): Advanced knowledge of the technical health care process (including, but not limited to, scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals) as it relates to access to care. Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow, and patient support care administrative functions to include, but not limited to appointment cycles, outside patient referrals, follow-up care, overbooking, provider availability, etc. Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians. Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g., medical doctors, nurse practitioners, physician assistants, psychologists, psychiatrists, social workers, clinical pharmacists, and nursing staff) to accomplish team goal setting to ensure medical care to patients is met. Ability to independently set priorities and organize work to meet deadlines, ensuring compliance with established processes, policies, and regulations. Ability to communicate tactfully and effectively, electronically, by phone, in person, and in writing, with internal and external customers. This may include preparing reports in various formats and presenting data to various organizational levels, as well as resolving patient concerns.

Preferred Experience:

None Reference