Medical Support Assistant (Advanced)

US-Department-of-Veterans-Affair; Redlands (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

US-Department-of-Veterans-Affair in Redlands, CA seeks an Advanced Medical Support Assistant to provide administrative and patient support in a complex interdisciplinary clinic setting. You will schedule appointments, coordinate consults, manage communications, update demographics and insurance, monitor referrals, and assist Veterans while upholding confidentiality and high-quality care coordination.

The role emphasizes collaboration with clinicians across disciplines, efficient handling of

Qualifications

• U.S. citizenship is required for the position.
• English proficiency in speaking and writing is required.
• Education: high school diploma or equivalent.
• Foreign education present must be equivalent to U.S. programs.

Responsibilities

• Schedules and coordinates appointments and consults in a complex clinic.
• Manages clinic communication and updates demographics and insurance.
• Monitors consults and supports providers and Veterans.
• Maintains confidentiality and ensures quality customer service.
• Coordinates care and supports daily operations of the clinic.

Skills

Advanced care process knowledge

Interdisciplinary collaboration

Appointment scheduling

Patient communication

Prioritization & organization

Electronic communication

Education

High school diploma or GED

Job description

Serves as Advanced Medical Support Assistant for the Community Care Service at the Redlands Community Based Outpatient Clinic. Provides specialized administrative and patient support in a complex interdisciplinary clinic setting. Schedules and coordinates appointments and consults, manages clinic communication, updates demographics and insurance, monitors consults, supports providers and Veterans, maintains confidentiality, and ensures quality customer service and care coordination daily.

Basic Requirements

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• English Language Proficiency: Must be proficient in spoken and written English in accordance with 38 U.S.C. § 7403(f).
• Education: High school diploma, General Educational Development equivalency certificate, or proficiency certificate from a State or territorial-level Board or Department of Education.
• Foreign Education: To be creditable, education completed outside the U.S. must be deemed at least equivalent to that gained in a conventional U.S. program by a private organization specializing in the interpretation of foreign educational credentials.

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grandfathering Provision

Employees in VHA in this occupation, under a permanent, appropriate, and legal placement on the effective date of the qualification standard, are considered to have met all qualification requirements for the grade and/or assignment held, including positive education and registration/certification where applicable. For employees who do not meet all the basic or assignment-specific requirements in this standard but met the qualifications applicable to the position at the time they were appointed, the following provisions apply:

1. Employees who are appointed on a temporary basis prior to the effective date of the qualification standard may not have their temporary appointment extended or be reappointed on a temporary or permanent basis until they fully meet the basic requirements of the standard.
2. Employees retained in this occupation under this provision who subsequently leave the occupation lose protected status and must meet the full VA qualification standard requirements in effect at the time of reentry to the occupation.

Grade Determinations

GS-6 Advanced MSAExperience. In addition to meeting the basic requirements, candidates must possess one year of experience equivalent to the GS-5 grade level. ANDDemonstrated Knowledge, Skills, and Abilities (KSAs). In addition to experience, the candidate must demonstrate the following KSAs:

1. Advanced knowledge of the technical health care process (including, but not limited to, scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals) as it relates to access to care.
2. Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow, and patient support care administrative functions to include, but not limited to appointment cycles, outside patient referrals, follow-up care, overbooking, provider availability, etc.
3. Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians.
4. Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g., medical doctors, nurse practitioners, physician assistants, psychologists, psychiatrists, social workers, clinical pharmacists, and nursing staff) to accomplish team goal setting to ensure medical care to patients is met.
5. Ability to independently set priorities and organize work to meet deadlines, ensuring compliance with established processes, policies, and regulations.
6. Ability to communicate tactfully and effectively, electronically, by phone, in person, and in writing, with internal and external customers. This may include preparing reports in various formats and presenting data to various organizational levels, as well as resolving patient concerns.

References

For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

Physical Requirements

Moderate lifting, 15-44 pounds; Light carrying, under 15 pounds; Reaching above shoulder; Use of fingers; walking up to 1 hour; Hearing (aid permitted); may be working alone and/or working closely with others.