Medical Support Assistant (Advanced)

Veterans Health Administration

Beaumont (TX)

On-site

USD 45,000 - 68,000

Full time

14 days+

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Job summary

The Michael E. DeBakey VA Medical Center in Houston, TX is seeking an Advanced Medical Support Assistant (AMSA) to join the Health Administration Service. You will work within an interdisciplinary team to provide access to care across clinics and telecare.

Key duties include scheduling and rescheduling appointments, updating patient demographics and insurance, processing referrals and insurance data, and supporting My HealtheVet, VistA documentation, and clinic processes.

Responsibilities

Schedules, cancels, or reschedules appointments in accordance with VHA national scheduling guidelines.
Verifies and updates demographics and insurance information.
Captures and verifies third-party insurance and updates information in the Insurance Capture (ICB) system.
Retrieves and responds to data generated from Audio Care system.
Conducts outbound phone calls in response to Veterans requests to reschedule cancelled appointments.
Participates in multidisciplinary program meetings such as LEAN groups, Performance Improvement Projects (PIP), and Telecare work groups or focus groups.
Answers phone calls in a courteous and timely manner, determines the nature of the requests and utilizes the information to meet patient needs and complies with privacy rules and clinic processes.
Promotes Veteran registration of and utilization of My HealtheVet (MHV) by managing messages and authentication of Veterans.
Tracks and reports encounters in VistA to the Supervisor or Nurse Manager.
Schedules and removes new patients from the Electronic Wait List and the New Enrollee Appointment Report.
Schedules appoints through Consults, RTC, Patient Request, provider request, transfer orders and other deemed appropriate modalities by national and local policies.
Work Schedule: Work schedules may vary based on the location requested. Tour of duty is subject to change based on the needs of the facility.

Job description

Department: Department of Veterans Affairs

This Medical Support Assistant (Advanced), also referred to as an Advanced Medical Support Assistant (AMSA) is in the Health Administration Service of the Michael E. DeBakey VA Medical Center located in Houston, TX including outlying community based out-patient clinics.

Key Responsibilities

Total Rewards of a Allied Health Professional The Advanced Medical Support Assistant (AMSA) works collaboratively in an interdisciplinary coordinated delivery model with the Clinical Contact Center, Patient Aligned Care Team (PACT) Primary and Specialty Care clinics, Mental Health, Surgery, and other professional staff to provide access to care at the Michael E. DeBakey VA Medical Center and Community Based Outpatient Clinics.

The primary duties of the Advanced Medical Support Assistant may include but are not limited to: Schedules, cancels, or reschedules appointments in accordance with VHA national scheduling guidelines. Verifies and updates demographics and insurance information. Captures and verifies third-party insurance and updates information in the Insurance Capture (ICB) system. Retrieves and responds to data generated from Audio Care system.

Conducts outbound phone calls in response to Veterans requests to reschedule cancelled appointments. Participates in multidisciplinary program meetings such as LEAN groups, Performance Improvement Projects (PIP), and other Telecare work groups or focus groups. Answers phone calls in a courteous and timely manner, determines the nature of the requests and utilizes the information to meet patient needs and complies with privacy rules and clinic processes.

Promotes Veteran registration of and utilization of My HealtheVet (MHV) by managing messages and authentication of Veterans. Tracks and reports encounters in VistA to the Supervisor or Nurse Manager. Applies knowledge of various software functions to manipulate and arrange data in documents with complicated formats such as graphics and tables.

Understands advanced software capabilities sufficiently to utilize the more advanced function keys in a manner that increases productivity. Participates in huddles with assigned clinics (PACT Team, BHIP Teams, and other teams within clinical services) to maximize and coordinate access/healthcare for Veterans. Schedules and removes new patients from the Electronic Wait List and the New Enrollee Appointment Report.

Schedules appoints through Consults, RTC, Patient Request, provider request, transfer orders and other deemed appropriate modalities by national and local policies. Work Schedule: Work schedules may vary based on the location requested. Tour of duty is subject to change based on the needs of the facility.

Recruitment Incentive (Sign-on Bonus): Not Authorized Permanent Change of Station (Relocation Assistance): Not Authorized Pay: Competitive salary and regular salary increases. Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year).

Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child. Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66.

Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA. Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement) Telework: Not Authorized Virtual: This is not a virtual position. Functional Statement #: Varies by location. Permanent Change of Station (PCS): Not Authorized

Requirements & Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $45409 – $68078/yr.

What is the application deadline?

Applications close on 2026-10-06.

Who is eligible to apply?

This position is open under the 'Fed Competitive' hiring path.