Medical Support Assistant

U.S. Department of Veterans Affairs; Colorado Springs (CO); On-site; USD 45,000 - 58,000; Full time

Job summary

U.S. Department of Veterans Affairs in Colorado Springs is seeking a Medical Support Assistant to support scheduling, patient check-in, and health record handling in a busy VA clinic.

Responsibilities include scheduling and rescheduling appointments, verifying provider orders, routing patient inquiries, and maintaining accurate electronic health records per VHA guidelines. This role emphasizes clear communication, attention to detail, and teamwork with clinical staff to ensure timely,

Responsibilities

• Scheduling and rescheduling appointments, verifying provider orders, routing patient inquiries, and maintaining accurate electronic health records per VHA guidelines.
• Assist front-desk operations, greet patients, coordinate with clinical staff, and ensure efficient clinic flow.

Job description

MSA's performs duties related to the receipt, intake and indexing of health and administrative information. MSA's will interface with personal computer applications as well as numerous Vista applications. The MSA is responsible for scheduling appointments, including interpreting and verifying provider orders in accordance with VHA national scheduling guidelines.

Duties

IMPORTANT NOTICE: This is an open continuous announcement and is open until September 30, 2027. Qualified applicants will be considered and referred as vacancies become available. This announcement may close without advanced notice.
The MSA is responsible for scheduling and rescheduling appointments, referring patients to other medical specialty clinics, providing information to patients necessary to resolve complaints, interactions with both internal and external customers, reviewing and documenting clinical and administrative electronic health records (EHR); obtaining medical information from patients, coordination of information and actions related to patient care and services; and scheduling appointments in accordance with VHA national scheduling guidelines. MSA refers all questions regarding medical attention to the appropriate health care member. The MSA advises clinical staff on current administrative processes, and is responsible for answering telephone calls, secure messaging, and chat messages, greeting patients, relaying messages to appropriate staff inside or outside of the facility. Performs duties as assigned to ensure efficient and effective operations.
Work Schedule: Full time; Work schedule will be determined upon selection.
Recruitment Incentive (Sign-on Bonus): Not Authorized.
Permanent Change of Station (Relocation Assistance): Not Authorized.
Pay: Competitive salary and regular salary increases. When setting pay, a higher step rate of the appropriate grade may be determined after consideration of higher or unique qualifications or special needs of the VA (Above Minimum Rate of the Grade).
Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year). Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience.
Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child.
Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66.
Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA.
Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement).
Telework: Not available.
Virtual: This is nota virtual position.
Remote: This is not a remote position.
Functional Statement #: 52183A; 52184A; 52185A / 60118A; 60119A; 60120A.
Permanent Change of Station (PCS): Not Authorized.

Requirements